Payroll Specialist

0100 Mass General Brigham Incorporated; Somerville (MA); Hybrid; USD 34,000 - 51,000; Full time

Job summary

Mass General Brigham Incorporated is seeking a Payroll Specialist to support weekly and monthly payroll processing for all companies in Workday. The role requires a strong payroll background, analytical skills, a technical (systems) mindset, and clear communication. The incumbent will balance production tasks with employee interactions and queries.

Hybrid schedule with onsite presence 4x/month at Assembly Row, Somerville, MA. Experience with UKG integrations and payroll taxes is highly valued.

Qualifications

• 3+ years of experience processing payroll with a record of increasing responsibility.
• Adept at payroll calculations including retro pay, overtime, earnings, deductions, and gross-to-net calculations.
• Understands payroll accounting, taxes, and reporting requirements; transit taxation knowledge a plus.

Responsibilities

• Run the payroll process from calculation to settlement to pay employees.
• Audit and review retro transactions to complete payroll on time.
• Review CAPAS retro transactions and create on-demand entries.
• Analyze payroll reports and audits to prevent errors.
• Troubleshoot and fix pay-impacting integration errors (including UKG).
• Provide responsive Service Now support to payroll customers.
• Process adjustments to balances, earnings, and taxes as needed.

Skills

Payroll calculations

Analytical skills

Systems background

Communication skills

Education

Bachelor's degree

Tools

UKG

ServiceNow

Job description

Site: Mass General Brigham Incorporated Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

The role supports weekly and monthly payroll processing for all companies in Workday. This position requires a strong payroll background, analytical skills, a technical (systems) background, and a mature communications style. The abilities to organize, influence others, solve problems, and work with minimal supervision are expected of the incumbent, who needs to balance both production tasks and employee interactions or queries.

Essential Functions

• Running the payroll process which includes calculation, complete and settlement processes to get employees paid.
• Auditing and reviewing retro transactions to complete in time to include in payroll processing.
• Reviewing CAPAS retro transactions to complete and create on demands as required.
• Analyzing reports and audits during the payroll process to prevent inaccurate payroll results.
• Troubleshooting and fixing errors from pay impacting integrations, including UKG, as well as fixing errors discovered during the payroll calculation.
• Providing responsive service to all customers of the Department for Tier 2 tickets through Service Now. They will apply strong analytical and critical thinking skills to interpret and explain taxation, garnishments, overtime calculation, and other pay-impacting earnings or deductions.
• Responsible for ensuring that all adjustments that are received are processed accurately in an efficient and timely manner. Adjustments include retro pay, hours adjustments, or fixes supplied by Finance and Human Resources departments as EIBs. They will also process adjustments to employees’ balances, earnings, and taxes as needed or as directed by the Ops Manager or the Director.

Qualifications

Education: Bachelor's Degree Business & Finance preferred. Equivalent experience may be accepted in lieu of a degree.

Licenses and Credentials: Certified Payroll Professional [CPP] - PayrollOrg (PAYO) preferred; Fundamental Payroll Certification [FPC] - PayrollOrg (PAYO) preferred.

Experience: 3+ years of experience processing payroll with a record of increasing responsibility required.

Knowledge, Skills and Abilities: Adept at payroll calculations, including but not limited to retroactive pay, FLSA overtime, earnings, deductions, and gross-to-net calculations. Understands payroll accounting (taxes and report requirements) and can calculate payroll taxes. Prior experience with transit taxation and deductions a plus. Strong analytical and critical thinking skills with the ability to research issues and process complex transactions and procedures. Excellent oral & written communication skills, along with confidence and experience in presenting to small groups. Understands the team structure of the payroll operation; responds positively to requests from supervisor to assist others in meeting payroll processing deadlines. Ability to work independently or as a team member and manage competing and conflicting demands on time. Takes ownership and responsibility to complete his/her assigned portion of each payroll. Advises supervisor when needs assistance and when problems arise. Meets deadlines. Attention to detail.

Working Schedule: Hybrid, onsite 4x/month at minimum

Location: Assembly Row, Somerville, MA

Remote hours require a quiet, secure, HIPAA-compliant working station

Remote Type Hybrid Work Location 399 Revolution Drive

Scheduled Weekly Hours 40

Employee Type Regular

Work Shift Day (United States of America)

Pay Range $25.50 - $36.49/Hourly Grade 5

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

EEO Statement: 0100 Mass General Brigham Incorporated is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline. Combat disease. Hold a hand. Help people. Impact the world. Mass General Brigham is a passionate, welcoming community where minds meet caring hearts. Come be a part of the world’s most powerful force in medicine, where every role is important in changing lives. Are you ready? Our history includes New England hospitals founded over 200 years ago, some of the first and most prestigious hospitals in the world. Built on the legacy of two leading academic medical centers, we’re more than a system - we’re leaders in the practice of medicine. Mass General Brigham is committed to serving the community. We are dedicated to enhancing patient care, teaching and research, and taking a leadership role as an integrated health care system. We recognize that increasing value and continuously improving quality are essential to maintaining excellence.