Payroll Specialist

SEIU 775; Seattle (WA); On-site; USD 84,376 - 103,084; Full time

Benefits offered by this job

Vacation, holiday, and sick leave

Employer-paid health, dental, vision,

Life insurance

Defined benefit pension plan

Optional 401(k)

WFH credit

Pet insurance

Job summary

SEIU 775 is seeking a Payroll Specialist to ensure accurate processing and recording of payroll across applicable states, with responsibility for timely data entry, HRIS administration, and compliance with federal and state requirements.

The role requires collaboration with Accounting and various departments, handling benefits management, and producing ad hoc reports while maintaining confidentiality and professionalism.

Qualifications

• Bachelor degree in Accounting, Finance, Business Administration, or related field or equivalent experience.
• 4–6 years’ experience processing multi-state payroll & union payroll.
• Familiarity with federal and state wage and hour laws, payroll tax regulations, and payroll compliance requirements.

Responsibilities

• Perform daily payroll operations within the lost time database and support the Payroll & Benefits Specialist.
• Collect and verify onboarding documentation for payroll processing.
• Review timesheets with departments bi-monthly.
• Set up and manage member data inside the payroll database.
• Manage workflow to ensure payroll transactions are processed accurately and timely.
• Reconcile payroll prior to transmission and validate reports.
• Develop ad hoc financial and operational reporting as needed.
• Collaborate with Accounting to process manual checks outside payroll.
• Assist with benefits management for eligible members.
• Provide legal research support as requested by General Counsel.
• Support departments on lost time and act as a problem-solving partner.
• HRIS: set up new members, update profiles, update tax data, collect direct deposit info.
• May perform political work for candidates and member education as needed.
• Other duties as assigned.

Skills

Excel proficiency

Strong PC skills

Communication skills

Education

Bachelor degree in Accounting, Finance, Business Administration, or related field

Tools

UKG

ADP (legacy mapping)

HRIS

Job description

SEIU 775 represents more than 60,000 long-term care workers providing quality home care, nursing home care, and residential services in Washington, Montana, and Alaska. SEIU 775’s mission is to unite the strength of all caregivers, to create a better life for ourselves and those we care for, and to lead the way to a more just and equitable world.

About This Role

The payroll specialist is responsible for ensuring accurate processing and recording of the company’s payroll. This position will provide timely and accurate financial information, participate in daily data entry Payroll processing, and administering the applicable functions of the HRIS while complying with applicable federal, state, and organizational requirements.

Essential Functions:

• Perform daily payroll department operations within the scope of the lost time database, as well as adjacent support for the employee Payroll & Benefits Specialist
• Collect and verify all documentation related to onboarding a member into the database for payroll processing
• Review timesheets with departments – bi-monthly
• Set up and manage member data inside of the payroll database
• Manage workflow to ensure all related payroll transactions are processed accurately and timely
• Reconcile payroll prior to transmission and validate confirmed reports
• Develop ad hoc financial and operational reporting as needed
• Work collaboratively with Accounting to process manual checks outside of payroll
• Benefits management for members who qualify, with support to the employee Payroll & Benefits Specialist as needed for benefits management
• Legal research as requested by General Counsel
• Research and support all departments related to member lost time, sharing information as needed and working as a collaborative partner in problem-solving
• HRIS
  • Set up new members in HRIS.
  • Update and maintain member profiles in the HRIS.
  • Update and maintain federal and state tax information within the HRIS.
  • Collect banking information for direct deposit.
  • Reconcile new hire member paperwork.
  • Update the HRIS to reflect pay rate changes for members.
• May be required to do political work for candidates and member political education as part of job duties.
• Other duties as assigned.

Skills & Abilities:

• Strong PC skills, including proficiency in Excel.
• Working knowledge of UKG, ADP (legacy mapping), and the basic functionality of an HRIS system.
• Strong work ethic and team player.
• High degree of professionalism and pragmatism.
• Ability to deal sensitively with confidential material
• Strong interpersonal (verbal and written) communication skills.
• Ability to communicate with various levels of management effectively.
• Measurable decision-making, problem-solving, and analytical skills.
• A general sense of curiosity for establishing improvements as needed.

Minimum Qualifications: (Any equivalent combination of education and experience which provides the applicant with the knowledge, skills, and abilities required to perform the job may be considered.)

• Bachelor degree in Accounting, Finance, Business Administration, or a related field, or an equivalent combination of education and payroll experience.
• Four (4) to six (6) years’ experience processing multi-state payroll & union payroll.
• Working knowledge of payroll best practices.
• Familiarity with federal and state wage and hour laws, payroll tax regulations, and payroll compliance requirements.

Preferred Qualifications

• Certified Payroll Professional (CPP)
• Experience using enterprise payroll and HRIS systems, such as UKG
• Knowledge of collective bargaining agreements and their impact on payroll, benefits, and lost time processing

Typical Working Conditions: The typical working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this Job, requirements include:

• Professional office environment with regular collaboration across Finance, Human Resources, Accounting, Legal, and other departments.
• Work requires a high degree of accuracy, confidentiality, and attention to detail while processing sensitive payroll and personnel information.
• Requires managing multiple priorities and strict payroll deadlines while ensuring compliance with organizational policies and applicable laws.
• Frequent use of payroll, HRIS, accounting, and reporting systems to process payroll, reconcile data, and respond to payroll-related inquiries.
• May be required work outside of normal business hours to include weekends, evenings, holidays, etc.

Physical Working Conditions: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this Job, requirements include:

• Work is primarily performed in an office or remote workstation environment with extended periods of computer and screen use.
• Frequent use of computers, telephones, payroll systems, and other standard office equipment requiring prolonged keyboard and mouse use.
• Extended periods of sitting with occasional standing, walking, and movement throughout the office for meetings and collaboration.
• May occasionally lift or carry files, office supplies, or equipment weighing up to 20 pounds.
• Requires sustained concentration and attention to detail while performing repetitive tasks and meeting established deadlines.

Compensation:

Providing current or previous salary information is optional and will not be factored into hiring decisions. Prospective Employees covered by the CBA can request a copy of the wage scale, the CBA, and any current relevant MOUs upon application to the position.

This position is full-time, exempt. This position is not included in the Bargaining Unit. Pay ranges from $84,376 – $103,084 per year. Benefits include vacation, holiday, and sick leave benefits, fully employer paid health, dental, vision, and life insurance, defined benefit pension plan, and optional 401(k), WFH credit, pet insurance, and more.

Women and diversity candidates strongly encouraged to apply.

AFFIRMATIVE ACTION EMPLOYER

SEIU 775 is an affirmative action employer and encourages applications from all qualified candidates without regard for race, color, religion, sex, national origin, age, creed, gender, citizenship status, disability, veteran status, marital status, sexual orientation, gender identity, gender expression, genetics, the presence of sensory, mental or physical disability, or any other discrimination prohibited by law. SEIU 775 works to ensure fair treatment of applicants and employees and actively enforces policies against discrimination and sexual harassment.

We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, creed, gender, citizenship status, disability, veteran status, marital status, sexual orientation, gender identity, gender expression, genetics, the presence of sensory, mental or physical disability, or any other discrimination prohibited by law. In addition to federal law requirements, we comply with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.

Travel Required

Yes . Minimal travel may be required to office and organizational events.

Qualifications

Education

Preferred

Bachelors or better in Accounting.

Experience

Required

Familiarity with federal and state wage and hour laws, payroll tax regulations, and payroll compliance requirements.

4-6 years: Four (4) to six (6) years’ experience processing multi-state payroll & union payroll.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.