Payroll Specialist

DecisionHR, Inc; Saint Petersburg (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

DecisionHR, Inc. is seeking a detail-oriented Payroll Administrator to join our team in Saint Petersburg, FL.

You will compile, maintain and process employee payroll information, ensure timely federal/state/local tax payments, and meet client payroll deadlines through automated and paper payrolls. The role emphasizes accurate data entry, file maintenance, client communication, and responsive support for Wage & Hour guidance.

Qualifications

• 3+ years of administrative and/or accounting experience.
• Proven ability to communicate effectively, verbally and in writing, with clients.
• Experience with payroll software is preferred.

Responsibilities

• Process payroll by keying hours, new hires, deductions and other wage items.
• Maintain up-to-date electronic employee files and assist with new hires, terminations, and maintenance.

Skills

Payroll processing

Client communication

Data entry

Problem solving

Education

Associate's degree preferred

Tools

Payroll software

Job description

COMPANY VALUE STATEMENTSChoose Your AttitudeMake Someone's DayBe PresentHave FunSUMMARY / OBJECTIVECompile, maintain and process employee/client payroll information in a timely and accurate fashion. Coordinate with other departments to ensure customer expectations are exceeded.KEY RESPONSIBILITIESProcess payroll by keying hours, entering new hire/re-hired employees, deductions and other wage-based items into the payroll system. Meet client payroll deadlines by authorizing and creating automated payrolls as well as paper check payrolls.Maintain up-to-date electronic employee files. Help the payroll department with checking and scanning of new hires, employee maintenance, and terminations.Troubleshoot client-reported payrolls identifying errors and issues that will have a negative impact on issued payrolls as well as federal, state, and local tax payments. Assist clients with basic guidance in payroll management including Wage & Hour issues.Communicate payroll invoice totals to clients to ensure funding and maintain a high rate of client retention through quality customer service.Build and maintain working relationships with clients through excellent customer service. Escalate customer issues to the Payroll Manager.Assist clients with website setup and any necessary reports. Help clients with web payroll setup, reporting, and payroll processing. Identify when custom reports are needed and assist in their setup.WORK ENVIRONMENTThis job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.PHYSICAL DEMANDSWhile performing the duties of this job, the employee is regularly required to talk or hear in order to communicate with clients and coworkers. The employee is also required to see in order to inspect documents/spreadsheets for accuracy. The employee frequently is required to stand, walk, utilize hands to handle or feel, and reach with hands and arms in order to operate a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.POSITION TYPE / EXPECTED HOURS OF WORKThis is a full-time, on-site position working 40 hours per week, Monday through Friday, 8:00 AM – 5:00 PM.REQUIRED EDUCATION AND EXPERIENCEAt least three (3) years of administrative and/or accounting experience.Proven ability to communicate effectively, verbally and in writing, and to establish a cooperative relationship with clients.PREFERRED EDUCATION AND EXPERIENCEAssociate’s degree preferred.Experience with payroll software is preferred.WORK AUTHORIZATIONMust be legally authorized to work in the United States.