Payroll Specialist

Caring for Portland, LLC; Redmond, Northern (OR, KY); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Paid Time Off

Dental Insurance

Vision Insurance

Life Insurance

Employee Assistance Program

Health insurance contribution 100% for

401(k) Employer Match

Professional Development

Training and Orientation Week

Team support

Job summary

Caring for Others is seeking a Payroll Specialist to manage payroll processing for employees in a fast-paced environment, coordinating timekeeping between EHR and HRIS and handling changes from hires to terminations.

The role requires accuracy, discretion with confidential data, and collaboration across systems to ensure timely payroll and compliant tax processing.

Qualifications

• Associate's degree and 2+ years of high-volume payroll experience.
• Experience with Paylocity and multi-location/multi-state payroll preferred.
• Strong Excel skills and comfort working with large data sets.
• High accuracy, attention to detail, and organization under tight deadlines.
• Solid understanding of payroll tax, deduction, and compliance requirements.
• Committed to confidentiality and HIPAA standards.

Responsibilities

• Process accurate, timely payroll for employees across alternating weekly cycles.
• Reconcile timekeeping data between EHR and HRIS.
• Process new hires, terminations, pay changes, and expense reimbursements.
• Audit payroll pre- and post-processing to catch and resolve errors.
• Review tax filings and garnishments for accuracy and compliance.
• Reconcile monthly payroll accounts and support year-end W-2 processing.

Skills

Payroll processing

HRIS knowledge

EHR familiarity

Timekeeping reconciliation

HIPAA compliance

Education

Associate's degree

Tools

Paylocity

Microsoft Excel

HRIS/Payroll systems

Job description

Description

POSITION SUMMARY

The Payroll Specialist manages payroll processing for employees in a fast-paced, high-volume environment, working a rotating weekly schedule. This role is responsible for accurate, timely payroll processing, timekeeping reconciliation, and managing employee changes from new hires through terminations — working extensively in an HRIS and an EHR, with caregiver timekeeping maintained in the EHR and synchronized to the HRIS for payroll. The ideal candidate is comfortable with frequent employee changes, tight deadlines, and large volumes of confidential data, with strong accuracy and problem-solving skills to catch and resolve discrepancies quickly.

WHO WE ARE

• A family-owned organization with 20 years experience of raising the standards for in-home care — and we're still pushing higher.
• We build teams of driven, mission-obsessed experts whose energy and focus turn every initiative into a success
• Our process is our promise: proven systems and disciplined execution deliver exceptional care to every Community, Employee, and Client.
• A culture built to energize — powering meaningful careers for world changers who never settle.
• See How We're Raising the Bar

ROLE RESPONSIBILITIES

• Process accurate, timely payroll for employees across alternating weekly cycles
• Reconcile timekeeping data between EHR and HRIS
• Process new hires, terminations, pay changes, and expense reimbursements
• Audit payroll pre- and post-processing to catch and resolve errors
• Review tax filings and garnishments for accuracy and compliance
• Reconcile monthly payroll accounts and support year-end W-2 processing

ROLE QUALIFICATIONS

• Associate's degree and 2+ years of high-volume payroll experience
• Experience with Paylocity and multi-location/multi-state payroll preferred
• Strong Excel skills and comfort working with large data sets
• High accuracy, attention to detail, and organization under tight deadlines
• Solid understanding of payroll tax, deduction, and compliance requirements
• Committed to confidentiality and HIPAA standards

COMPREHENSIVE WELLNESS PORTFOLIO

In your role with Caring for Others, you're responsible for upholding, executing, and supporting our mission.

As such, it is our honor to support you with:

• Paid Time Off and Paid Holidays*
• 100% Company-Paid Dental Insurance and Vision Insurance*
• 100% Company-Paid $25,000 Life Insurance Policy*
• 100% Company-Paid Employee Assistance Program - including mental health counseling sessions, financial coaching, provider referrals, and childcare resources - available 24/7
• Customizable Health Insurance Plans: Up to 100% Company Contribution to plan premium for Employee, PLUS additional contribution for Dependents as needed*
• 401(k) Retirement Program - with Employer Match*
• Professional Development – ongoing education, wraparound support, and leadership coaching
• A Next-Level, Comprehensive Training and Orientation Week
• And a supportive team to work alongside!

Requirements

• Proactive, solution-oriented self-starter who takes initiative and works independently
• Values innovation, efficiency, and streamlined processes
• Excellent written and verbal communication skills in English
• Meticulous attention to detail, with accurate record-keeping and documentation
• Strong project management skills — strategic, organized, and intuitive
• Collaborative team player with excellent interpersonal skills
• Results-driven, with proven time management skills and the ability to juggle multiple priorities and deadlines in a fast-paced environment
• Exercises sound judgment and discretion in handling sensitive matters
• Tech-savvy and comfortable with a variety of software and devices
• Warm, welcoming, and professional demeanor with a commitment to outstanding customer service
• Strong commitment to compliance, including knowledge of HIPAA best practices for handling PHI
• Administrative experience in a related specialty such as accounting, customer service, scheduling, billing, IT, project management, sales, marketing, business development, staffing, recruiting, care coordination, compliance, office or business management, human resources, or operations
• Background in senior care, assisted living, skilled nursing, or in-home care

Caring for Others is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. *Benefit eligibility is based on hours worked.