Payroll Specialist

Hoffman Construction Co of America; Portland (OR); On-site; USD 70,000 - 90,000; Full time

Job summary

Hoffman Construction Co of America is seeking a Payroll Specialist to partner with the Payroll Manager on high-volume biweekly payroll for domestic employees, using JD Edwards. This full-cycle role covers multi-state and international payroll with strict confidentiality.

The position offers $70,000–$90,000 annually in Portland, OR, and requires 3 years of full-cycle payroll experience, a two-year degree or equivalent, and strong mastery of tax rules and regulatory compliance.

Qualifications

• Three years of full-cycle payroll experience (union and non-union).
• Associate degree or equivalent experience.
• Knowledge of federal, state, and local payroll regulations and tax rules.
• Strong organizational skills and attention to detail.
• Analytical and problem-solving abilities.
• Proficient with Microsoft Office and payroll software.
• Ability to communicate effectively with teammates and management.
• Self-motivated with minimal supervision.

Responsibilities

• Process high-volume biweekly payroll for domestic employees.
• Coordinate with third-party tax source for compliance.
• Maintain confidentiality of payroll information.
• Ensure compliance with payroll laws and regulations.
• Support month-end close and statutory reporting.
• Verify deductions and benefits contributions for accuracy.
• Research payroll discrepancies and issue corrections.
• Prepare records and reports of payroll transactions.
• Respond to payroll inquiries from employees.
• Facilitate audits with documentation.

Skills

Full cycle payroll

Multistate payroll

Tax compliance

Attention to detail

Communication

Organizational skills

Microsoft Office

Problem-solving

Education

Associate degree or related experience

Tools

JD Edwards

Payroll software

Microsoft Excel

Job description

Position Summary:The Payroll Specialist will work directly with the Payroll Manager to process high volume bi-weekly payroll for both domestic employees using JD Edwards software. This is a full-cycle, multi-state and international payroll position for confidential payroll.

Salary Range: $70,000 – $90,000

Principle Responsibilities:

• Assist with the processing of biweekly multistate confidential payroll for both our domestic payrolls.
• Coordinate with our third-party tax source to ensure compliance with US regulations.
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Ensures compliance with applicable federal, state, and local payroll, wage, and hour laws and best practices.
• Support the month-end closing for all payroll-related accounts to ensure quarterly and annual payroll tax returns and other statutory reporting requirements for domestic payroll can be processed to meet statutory deadlines.
• Ensure accuracy of employee benefit contributions, fringe benefits, garnishments and other employee deductions.
• Research payroll issues/discrepancies and process necessary corrections.
• Prepares and maintains accurate records and reports of payroll transactions.
• Receives and responds to payroll and payroll related inquiries from current and former employees.
• Facilitates audits by providing records and documentation to auditors.
• Performs additional duties as assigned.

Essential Functions:

• Standing/Walking/Sitting: workday is combination of standing, walking and sitting.
• Must be able to climb stairs: 5% of day.
• Hands/Arms: constant use of hands/fingers for mouse/keyboard/computer use.
• Sight: visual acuity in near, mid and far range vision. Color vision, peripheral vision, depth perception, hand/eye coordination.
• Hearing:sufficientto hear conversational levels in person and over the telephone.
• Speech:sufficientto make oneself heard in person, speak in front of groups, and be understood over the telephone.
• Bending/Twisting: minimal.
• Kneeling/Crouching/Crawling: minimal.
• Constant mental alertness, accuracy, and attention to detail required.
• Must be able to work independently, make decisions, and follow through on all assignments.
• Must use creativity, independent judgment, and organizational and problem-solving skills to determine the best method to accomplish desired results.
• Must be able to plan and organize work.
• Must possess strong organizational and computer use skills and have a high level of competency to read/write/speak English, interpret construction related documentation and communicate with coworkers.

QUALIFICATIONS

Required Skills:

• 3 years working experience with union and non-union full cycle payroll.
• Two-year associate degree or direct experience equivalent.
• Understand proper taxation and deduction for compliance with the Fed, State, local jurisdictions and payroll regulations.
• Excellent organizational skill, attention to detail. Must be able to prioritize tasks to meet deadlines and demands.
• Strong mathematical, analytical and problem-solving skills.
• Proficient with Microsoft Office Suite and payroll software.
• Strong leadership skills and sense of ownership.
• Ability to establish and maintain strong and meaningful relationships with others.
• Ability to communicate effectively with teammates and various levels of management as well as external contacts.
• Self-motivated working under minimal supervision.

Preferred Skills:

• Experience working in JD Edwards.
• Certified Payroll Professional (CPP) certification.
• Prior experience processing multi-state and international payroll.