Payroll Specialist

Dr. Martens plc; Portland (OR); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Employee discount of 65% off footwear

401(k) Pre-Tax and Roth Retirement savings plans

Employee Assistance Program

Early Friday finish in the summertime

Job summary

Join a globally recognized brand as a Payroll Specialist in Portland, Oregon. You will ensure accurate payroll processing for over 700 employees while adhering to compliance standards. This role offers a collaborative environment where you can grow your skills and contribute to a thriving team culture.

Qualifications

• Proven experience as a payroll specialist or in a similar payroll process role.
• Multi-state payroll processing experience.

Responsibilities

• Processes payroll for 700+ employees in the US and Canada.
• Ensures compliance with federal, state, and local laws.
• Conducts year-end reporting for W-2s.

Skills

Attention to Detail

Communication

Organizational Skills

Education

Fundamentals Payroll Certification (FPC)

Certified Payroll Professional (CPP)

Tools

Microsoft Excel

Dayforce

Job description

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Direct message the job poster from Dr. Martens plc

Talent Acquisition | HR Coordination | Employee Experience

Dr. Martens is a globally recognizable and culturally influential British brand, with over 60 years of rich heritage. As brand custodians, we are lucky to work for a dynamic, thriving, and ethical business, with people from diverse backgrounds, who bring their true selves to work, and where anyone can grow their career.

We are guided by three core values that are at the heart of everything we do: be yourself, act courageously, and show you care. They make us who we are and inspire us to push boundaries, embrace our individuality, and stand up for what's right.

SO, WHAT'S THE STORY?

Dr. Martens has been creating iconic footwear for over 60 years. With a rich legacy and a passion for individuality, we’re more than just a brand – we’re a community. This role plays a critical part on our Payroll team for the Americas region serving the US and Canada by ensuring our employees' pay is captured and processed accurately, efficiently, and in compliance with federal, state, and local laws. You also get the Dr. Martens brand and are excited to support the team in enhancing Dr. Martens’ payroll expertise in region.

THE GIG

You are a meticulous and focused professional looking for your next career move. You would love to work with other payroll professionals who can help develop your skills. Being part of the solution is your jam, with your eagle eye for details and knack for producing peak results.

• Consistently and accurately processes payroll for 700+ retail and non-retail employees in the US and Canada, with an added 300+ during peak season.
• Applies understanding of federal, state, and local (city/county) laws/policies/regulations to ensure compliance.
• Audits timesheets and time-away-from-work requests to ensure wages and benefits are properly distributed. Ensures accurate taxation and garnishment is recorded to each account.
• Communicates with manager and HR teams to make necessary changes/updates to accounts.
• Uses HRIS knowledge to research, analyse, resolve discrepancies, and report to management as needed.
• Assists with the maintenance of a wide variety of payroll information, files, and records in electronic format (and written, where appropriate) to provide an up-to-date reference and audit trail for compliance.
• Addresses and resolves employee queries relating to the payroll system and manages workflow to maximize efficiency.
• Supports payroll taxation activities including quarterly and annual payroll tax reporting and returns, implementing law/regulation updates, and responding to tax inquires and notifications.
• Participates in end-of-month closing and audits.
• Conducts year-end reporting for W-2s and processing of W-2cs.
• Remains in constant and transparent communication with teammates and management.
• Always complies with all legal and institutional requirements.
• Demonstrates respect for client privacy.
• Performs other duties as assigned.

THE STUFF THAT SETS YOU APART

• Proven experience as a payroll specialist or in a similar payroll process role.
• Multi-state payroll processing experience.
• Fundamentals Payroll Certification (FPC) or Certified Payroll Professional (CPP) preferred.
• Strong computer literacy including Microsoft Office applications with experience in Microsoft Excel, including formulas (such as VLOOKUP and pivot tables).
• Strong understanding of payroll regulations related to garnishments, child support, tax levies, FLSA, and comprehensive knowledge of federal and multi-state payroll regulations.
• Familiarity with Dayforce, or other HRIS, is preferred.
• Good understanding of common fiscal procedures.
• Excellent verbal and written communication skills.
• Exceptional multitasking and organizational skills.
• Maintains sensitive and confidential data appropriately.
• Able to work effectively with minimal supervision.
• International/domestic travel: 0%
• Ability to work at a standard computer set up 40+ hours per week, with or without accommodations.

We live and breathe Rebellious Self Expression at Dr. Martens, and there are 3 core values at the heart of it. They never stand-alone but work together as a balancing act of rights and responsibilities to support how we work together at DMs. BE YOURSELF. ACT COURAGEOUSLY. SHOW YOU CARE.

At Dr. Martens your technical capability will go hand in hand with the below:

• Great relationship management that delivers results through effective teamwork.
• You will be a proud custodian to our DM’s culture, embodying what we stand for and encouraging others to do the same.
• You will help build a highly engaged team – ensuring a collaborative culture and providing guidance & support to other team members.
• You will take ownership for your own development, proactively seeking out feedback to build self-awareness.
• You will bring the outside-in; you will share best practice across the team/business and encourage ideas sharing as well as collaborative problem solving.
• You will lead the way and role model on all things DE&I & wellbeing.

At Dr. Martens, we are committed to creating an environment in which we can all be our best and bring our authentic selves to work. We encourage applications, regardless of race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, age, veteran status, or disability. Diverse and inclusive teams have a positive impact on our brand, helping us to speak authentically to our consumers. We strive to develop a business where our people can thrive and feel empowered to express themselves. Because we believe everyone should feel supported and included whatever their role in the Dr. Martens community.

WHAT'S IN IT FOR YOU?

• Welcome to the brand pair of Docs
• Employee discount of 65% off footwear and 50% on accessories
• Early Friday finish in the summertime
• Amazing Portland based office & rooftop
• Our Employee Assistance Program – for when times might get tough
• 401(k) Pre-Tax and Roth Retirement savings plans
• DM Foundation, supporting and empowering our communities around the world

We strive to create an accessible and inclusive application and selection process. We are committed to working with and providing reasonable accommodation to job applicants who may require provisions to participate in the recruitment, selection and/or assessment processes. Should you require an accommodation, please contact our Talent Acquisition team, by email at [e-mail] and we will work with you to meet your accessibility needs.

At Dr. Martens, we are committed to creating an environment in which we can all be our best and bring our authentic selves to work. We encourage applications, regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, age, veteran status, or disability. Diverse and inclusive teams have a positive impact on our brand; helping us to authentically speak to our consumers.

We strive to develop a business where our people can thrive and feel empowered to express themselves. Because we believe everyone should feel supported and included, whatever their role in the Dr. Martens community.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing, Finance, and Human Resources

• Industries

  Retail Apparel and Fashion

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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