PAYROLL SPECIALIST

Arizona State Government; Phoenix (AZ); Hybrid; Full time

Job summary

Join a dedicated team at the Arizona State Schools for the Deaf and the Blind as a Payroll/Travel Specialist. You will manage payroll functions, travel reimbursements, and ensure compliance with regulations. This role provides a chance to contribute to the educational success of diverse students while enjoying a range of benefits.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Short-term Disability

Retirement Plan

Qualifications

• Previous payroll work-related skill or knowledge.
• Experience in data entry and administrative procedures.

Responsibilities

• Process payroll, travel claims, and reimbursements.
• Ensure compliance with state and federal regulations.
• Provide customer service for payroll inquiries.

Skills

Communication

Problem Solving

Analytical Skills

Education

Associates degree or vocational training

Tools

MS Office

Google

Job description

SCHOOLS FOR THE DEAF AND THE BLIND

We are GREAT!
Growth Respect Excellence Achievement Teams

The Arizona State Schools for the Deaf and the Blind (ASDB), we are seeking enthusiastic team members who are pursuing greatness and who can help provide our students with diverse opportunities. We know that our employees are the key to maintaining our standards of excellence. From staff members to teachers, we empower our employees to meet the needs of our students and engage in their learning community.

ASDB was founded in 1912 – the year of Arizona’s statehood. ASDB serves over 2,000 children who are blind, visually impaired, deaf, hard of hearing or deafblind from birth to grade 12. ASDB operates two schools for the deaf, one school for the blind, our statewide Early Learning Program which includes birth to three and preschool programs, and Itinerant Services for students attending a school with one of our district partners. ASDB is dedicated to empowering diverse, young children and students with the educational opportunities necessary to succeed in college, career and life.

Job Location:

Location: Arizona Statewide- Tucson/Phoenix/Yuma (Hybrid)

Posting Details:

PAYROLL/TRAVEL SPECIALIST

• Employee Status: Permanent
• Hours Per Week: 40 Work
• Calendar: 12-Month
• Pay Rate: $19.61-$25.09

Click the link to Apply Payroll Specialist: Please submit an application directly to our agency webpage.

For more information contact the Recruiter at: [e-mail]

Job Summary:

The Payroll/Travel Specialist is responsible for functions related to payroll, travel, reimbursements, and spread pay.

Job Duties:

The essential duties include, but are not limited to the following:

• Process and review time records, wage computation, and other information to detect and reconcile payroll discrepancies, including auditing and correcting leave plans/balances per the General Accounting Office time-lines.
• Verify staff member information according to PPA, for pay, retro payments, function, position, FTE, leave accrual accuracy, and, status.
• Ensures proper and accurate payment and reporting of staff member wages in compliance with all State and Federal requirements
• Maintain, update, review HR data entry, tax exemptions, ASRS 20/20 status, transfers, resignations and terminations. Responsible for processing, auditing, and adjusting deferred pay (Spread pay).
• Reviews staff, supervisor and proxy ETE entry for accuracy and provide support. Develops and maintains bi-weekly spreadsheets for various Payroll, Data Warehouse, Comp Time, and ASRS 20/20 reports.
• Creates payroll reports, audits errors, and supports budget team.
• Process Travel Claims, including auditing for compliance with State policy, and data entry in HRIS for employee reimbursement. Ensure the correct type and function accounts are applied to expenses.
• Process and approve Out-of-State Travel Packets, including auditing for compliance with State policy.
• Initiate, validate and process new Ghost Cards and Employee Travel Cards, print statements, review payments and charges. Review and approve Ghost Card logs and forwards them to Accounts Payable for payment.Follow up on fraudulent charges, maintain credit limits, past due amounts and confirm payment.Reviews EmployeeTravel card purchases, verifies travel status, card payments, and reports abuse.
• Responsible for providing effective customer service for all internal and external customers, as well as communicating effectively with team members within the Payroll, Business Services and Human Resources Departments. Serves as a resource for payroll questions and concerns to management and staff.
• Responsible for effectively communicating payroll processes, changes, and interpreting payroll data.

Knowledge

• Administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
• Governmental accounting principles and practices, and the analysis and reporting of financial data
• Effective verbal, listening, and written communication skills.
• Payroll legal codes, state and federal regulations.
• Financial accounting functions.
• Principles and processes for providing customer and personal services.

Demonstrated Skills and Abilities

• Identifying problems and reviewing related information to evaluate options, using logic and reasoning to identify alternative solutions, conclusions or approaches to problem.
• Analyzing and anticipating needs. Research and reconcile documents for report preparation and maintain files and documents necessary for audit. Organize and prioritize work. Maintain confidentiality.
• Apply policies and procedures.
• Use of office equipment and computers including various office programs (i.e. Word, Excel, Google, etc.)
• Communicate information and ideas effectively so that others will understand.

Training and Experience

• Associates degree or vocational training in a related field.
• Previous payroll work-related skill, knowledge, or experience.
• Administrative and clerical procedures: word processing, filing and record keeping, designing forms, and experience in data entry and MS Office skills.
• Governmental accounting principles and practices.
• Payroll legal codes, state and federal regulations.
• Customer and personal services.

Benefits

BENEFITS
Benefit eligible employees have a variety of choices for medical, dental, vision, short-term disability, supplemental and dependent life insurance. Offered plans provide exceptional value to our employees and their eligible dependents. Employees have a 31-day period from effective date of hire to elected coverage. Elected benefits could start as early as 2 weeks after hire.

Benefit eligible employees are automatically covered for basic life, non-smokers, accidental death and dismemberment and seat belt insurance.

Benefit eligible employees are automatically enrolled in the State’s retirement plan and long-term disability (LTD) program. Enrollment is mandatory and is subject to a 26-week waiting period before initial enrollment. Employees may also choose to participate in a deferred compensation program to take advantage of tax-deferred retirement investments. Benefit Options also offer Employee Self-Service, Wellness, Tuition Discount, Travel Reduction, Auto & Home Insurance and Purchase Discount Programs.

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting the Recruiter. Requests should be made as early as possible to allow time to arrange the accommodation.

Arizona State Government is an EOE/ADA Reasonable Accommodation Employer.

Contact Us:

1200 W Speedway Blvd
Tucson AZ 85745
[e-mail]
Recruitment: 520-770-3245