Payroll Specialist

Insight Global; Pasadena (CA); On-site; USD 65,000 - 85,000; Full time

Job summary

Insight Global in Pasadena, CA is seeking a Payroll Specialist to manage weekly payroll, enter time data, review for accuracy, and generate paychecks and direct deposit files. You will maintain payroll records in JDE and HCM systems and respond to employee inquiries.

You will prepare fringe benefit reports, process deductions, handle year-end tasks (W-2), ensure compliance with wage and hour laws, and collaborate with HR and Accounting to resolve payroll discrepancies.

Qualifications

• 2+ years of experience managing an in-house payroll system (Oracle or JDE preferred).
• 2+ years of Data Entry experience into an accounting/payroll system.
• Proficiency in MS Word and MS Excel required.

Responsibilities

• Process weekly payroll, including entering time data, reviewing for accuracy, and generating paychecks and direct deposit files.
• Prepare union fringe benefit reports, including compiling data, submitting reports, and processing related payments.
• Maintain payroll and fringe benefit records within JDE and HCM systems.
• Respond promptly to employee inquiries related to payroll, benefits, and general questions.

Skills

Payroll systems

Data entry

Tools

MS Word

MS Excel

Job description

Job Description

• Process weekly payroll, including entering time data, reviewing for accuracy, and generating paychecks and direct deposit files
• Prepare union fringe benefit reports, including compiling data, submitting reports, and processing related payments
• Maintain payroll and fringe benefit records within JDE and HCM systems
• Respond promptly to employee inquiries related to payroll, benefits, and general questions
• Handle Employment Development Department (EDD) inquiries and new hire reporting
• Enter and update employee information for new hires and rehires in the system
• Perform general administrative tasks such as filing, copying, and document distribution
• Initiate stop payments and issue manual checks when needed
• Research and resolve payroll discrepancies, including job cost corrections
• Prepare benefit reports and process benefit deductions as required
• Reconcile payroll prior to submission and verify accuracy of final reports
• Ensure proper taxation of employer-paid benefits
• Maintain compliance with federal and state wage and hour laws
• Process wage garnishments accurately and in compliance with regulations
• Manage compliance related to unclaimed payroll checks
• Support year-end payroll activities, including W-2 and W-2c processing
• Partner with HR and Accounting to resolve payroll-related issues and discrepancies
• Complete additional administrative and payroll-related duties as assigned by the Payroll Manager

Skills and Requirements

Experience managing an in-house Payroll system (Oracle or JDE preferred) 2+ years of previous Payroll experience. 2+ years of Data Entry experience into an accounting/payroll system. Proficiency in MS Word and MS Excel required.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [e-mail].