Payroll Specialist

Administration Building; Panhandle (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Panhandle ISD Administration Building in Panhandle, TX seeks a Payroll Specialist to compile and prepare district payroll, ensuring accuracy and timely deposits. Immediate starting date and on-site work are expected.

The role reports to the Business Manager and requires basic payroll knowledge, strong numerical skills, and ability to handle complex data with confidentiality and professionalism.

Qualifications

• High school diploma or GED required.
• Knowledge of payroll accounting procedures.
• Ability to maintain auditable records.
• Proficient with spreadsheets, databases, and word processing.
• Strong keyboarding and file maintenance skills.
• Ability to work with numbers accurately and meet deadlines.
• Excellent organizational, communication, and interpersonal skills.

Responsibilities

• Prepare accurate district payroll for distribution to employees.
• Receive and audit time sheets; calculate wages, hours, withholdings, and net pay.
• Balance payroll earnings and deductions; initiate related transfers and deposits.
• Maintain district payroll registers and related documentation per requirements.
• Prepare and post payroll changes including deductions and salary changes.
• Compile and file payroll reports and records.
• Submit reports to IRS, Texas Workforce Commission, Texas Retirement System, FICA, Medicare, Texas New Hire Reporting, and Workers' Comp.
• Coordinate with HR and secretaries to ensure data accuracy and resolve payroll inquiries.

Skills

Payroll accounting

Record keeping

Spreadsheet software

Typing speed

Numerical accuracy

Communication skills

Education

High school diploma or GED

Tools

Payroll software

Word processing

Database software

Job description

Payroll Specialist

Panhandle ISD Administration Building - Panhandle, Texas Open in Google Maps

Job Details

Job ID: 5914023
Application Deadline: Sep 17, 2026 11:59 PM (Central Standard Time)
Posted: Sep 03, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

Job Title: Payroll Specialist Exemption Status/Test: Nonexempt

Reports to: Business Manager Date Revised:

Dept./School: Business Services

Primary Purpose:

Compile and prepare regular district payroll, including related reports and deposits. Work under moderate supervision to ensure accurate and timely preparation of payroll records according to prescribed procedures and regulations.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Knowledge of basic payroll accounting procedures

Ability to maintain accurate and auditable records

Ability to use software to create spreadsheets, databases, and do word processing

Proficiency in keyboarding and file maintenance

Ability to work with numbers in accurate and rapid manner to meet established deadlines

Effective organizational, communication, and interpersonal skills

Experience:

____ years payroll accounting experience

Major Responsibilities and Duties:

Payroll Accounting

• Prepare accurate district payroll for distribution to employees following established procedures.
• Receive and audit time sheets for all district employees. Calculate employee wages, salaries, hours worked, overtime pay, and determine withholdings, deductions, and net pay.
• Balance payroll earnings and deductions; initiate related transfers of funds and deposits.
• Maintain district payroll registers, employee payroll information, and other original documentation in an orderly and accurate manner in accordance with state, federal, and district requirements.

Data Entry

• Prepare and post all payroll changes including payroll deductions, salary changes, termination, and new employee information.
• Records and Reports
• Compile, maintain, and file all reports, records, and other documents as required including maintaining payroll and related files such as payroll records, absent-from-duty reports, and service records.
• Prepare and submit payroll reports and forms including those required by Internal Revenue Service, Texas Workforce Commission, Texas Retirement System, Federal Insurance Contributors' Act (FICA), Medicare, Texas New Hire Reporting, and Workers' Compensation Commission.

Other

• Work cooperatively with human resource department, principals, department heads, campus and department secretaries, and employees to ensure accuracy of information reported. Resolve payroll problems and inquiries.
• Respond to requests from financial institutions regarding verification of employment.
• Maintain confidentiality of information.
• Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:

None.

Mental Demands/Physical Demands/Environmental Factors

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions to meet established deadlines; maintain emotional control under stress

Position Type: Full-Time

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Blair Brown
• 1001 Elsie Avenue
• Panhandle, Texas 79068
• Phone: [phone]
• Email: [e-mail]

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