Payroll Specialist

DLR Group; Omaha (NE); On-site; USD 55,000 - 75,000; Full time

Job summary

DLR Group is seeking a Payroll Specialist to manage full‑cycle payroll using ADP, handling taxes, adjustments, garnishments, and deductions while ensuring accuracy and compliance across our offices.

You will set up and maintain employee data in payroll and accounting systems, distribute payroll information to carriers, reconcile discrepancies, and provide timely support to HR and management.

Qualifications

• High School Diploma or equivalent.
• 2+ years of payroll or HR operations experience.
• Experience with payroll systems and electronic recordkeeping.
• Proficient with Microsoft Office Suite.

Responsibilities

• Process biweekly payroll accurately per deadlines and controls.
• Enter and maintain payroll data for hires, terminations, status changes, and adjustments.
• Process timesheets and resolve discrepancies with managers.
• Ensure compliance with payroll tax requirements and timely filings.
• Collaborate with HRIS to validate data integrations across systems.
• Support annual compensation and bonus cycles with proper documentation.
• Prepare payroll reports and maintain audit-ready records.
• Respond to employee pay queries promptly.
• Maintain organized payroll records in compliance with retention laws.

Skills

Detail-oriented

Communication skills

Organizational skills

Independent worker

Education

High School Diploma or equivalent

Tools

ADP

Deltek Vision

Microsoft Excel

HRIS systems

Job description

DLR Group is an integrated design firm with a promise to elevate the human experience through design. This fuels the work we do around the world and inspires our mission to improve the lives of our clients, our communities, and our planet. If this sparks your interest, you’re in the right place.

We have an opening for a Payroll Specialist. This role can be based in the following cities.

Position Summary

We’re looking for a detail-oriented Payroll Specialist to join our team! In this role you will be responsible for full‑cycle payroll processing using ADP, including handling taxes, adjustments, garnishments, and deductions while ensuring accuracy and compliance. Our Payroll Specialist sets up and maintains employee data across payroll and accounting systems, processes and distributes payroll‑related information to carriers, reconciles discrepancies, and provides timely support to a variety of stakeholders.

If you love numbers, solving problems, and take pride in keeping things running seamlessly behind the scenes, this could be the role for you—let’s talk!

What you will do

• Accurately process biweekly payroll in alignment with established deadlines, policies, and controls.
• Enter and maintain payroll data for new hires, terminations, status changes, and compensation adjustments.
• Process employee timesheets and partner with managers to resolve discrepancies promptly.
• Ensure compliance with federal, state, and local payroll tax requirements, including accurate setup, updates, and timely filing of quarterly and year‑end reports.
• Partner with HRIS to monitor and validate employee data integrations, ensuring consistency across systems.
• Support annual compensation and bonus cycles to deliver timely, accurate payouts with proper documentation.
• Complete required compliance activities, including E‑Verify submissions for new hires and wage‑theft notices for compensation or classification changes.
• Prepare and validate payroll reports (e.g., 330 report) and maintain documentation to support audits and compliance reviews.
• Provide timely, professional responses to employee inquiries regarding pay, deductions, and timesheets.
• Collaborate with the payroll team to identify workflow improvements that enhance accuracy and efficiency.
• Maintain organized, audit‑ready payroll records in compliance with legal retention requirements.

Required Qualifications

• High School Diploma or equivalent.
• 2 or more years of payroll or HR operations experience.
• Experience with payroll systems and electronic recordkeeping.
• Proficient with Microsoft Office Suite (Excel, Outlook, Powerpoint, Word).
• Dynamic and collaborative team player who thrives in a fast‑paced environment, adapts to shifting priorities and ambiguity in a high‑growth company.
• Proactive, proven ability to work effectively independently, with excellent organizational skills and fierce attention to detail.
• Exceptional written, verbal, and interpersonal communication skills used to build trust and meaningful relationships with diverse stakeholders.

Preferred Qualifications

• Experience with multi‑state payroll processing.
• Experience with general accounting practices and employee benefits.
• Experience using Deltek Vision software.
• Experience with a consulting A/E firm in a payroll function.

DLR Group is an integrated design firm delivering architecture, engineering, interiors, planning, and building optimization for new builds, renovations, and adaptive reuse projects.

We are 100% employee‑owned: every employee is literally invested in our clients’ success. At the core of our firm are interdisciplinary teams engaged in every step of project lifecycles. Our teams champion true collaboration, open information sharing, shared risk and reward, value‑based decision making, and proficient use of technology to deliver exceptional design. We are pursuing the goals of the 2030 Challenge, the ME2040, and the SE2050, and are an initial signatory of the China Accord and the AIA 2030 Commitment.

Through our values – commitment, creativity, environmental stewardship, fun, integrity, ownership, sharing, teamwork – we elevate the human experience through design, together.

DLR Group follows a four‑day in‑office work model, with employees having the flexibility to work somewhere other than the office on Fridays.

We are proud to be an Equal Opportunity/Affirmative Action/M/F/Veteran/Disabled employer.