Payroll Specialist (ADP & Workday)

SwagUp; Austin (TX); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Paid time off

401(k) plan

Tuition reimbursement

Job summary

SwagUp is looking for an experienced Payroll Specialist to manage payroll processing for over 1,000 employees. This role requires expertise in ADP and Workday, and at least 5 years of payroll experience, ensuring accuracy and compliance in a fast-paced environment.

Key responsibilities include processing payroll, managing garnishments, and partnering with HR and Finance for payroll system optimizations. The position is located in Austin, TX, and includes a competitive base salary between $75,000 and $90,000, plus benefits.

Qualifications

• Minimum of 5 years of hands-on payroll experience, including domestic and international payroll processing.
• Strong understanding of payroll tax regulations, including federal, state, local, pension, filings, and garnishment processing.
• Ability to manage confidential data with discretion and professionalism.

Responsibilities

• Process weekly, bi-weekly, and monthly payroll for 1,000+ employees using ADP.
• Support domestic and international payroll processing.
• Run payroll reports to support audits and reconciliations.

Skills

Payroll processing experience

ADP knowledge

Workday experience

Advanced Excel skills

Attention to detail

Education

Payroll certification preferred

Tools

ADP

Workday

Microsoft Excel

Job description

Payroll Specialist

BDA is seeking an experienced Payroll Specialist with a strong background in domestic and international payroll processing, payroll systems, and HRIS support. The ideal candidate will bring at least 5 years of hands‑on payroll experience, strong knowledge of ADP and Workday, and advanced Excel skills to support detailed reporting, reconciliations, payroll audits, and system‑driven process improvements.

This role is a great fit for someone who enjoys payroll accuracy, compliance, systems optimization, and cross‑functional partnership with HR, Finance, and business leaders. Experience supporting or leading Workday implementations, global payroll projects, or HRIS/payroll process improvements is highly preferred.

Location: This role requires onsite presence 4 days a week at our Austin, TX or Troy, MI location.

Responsibilities

• Process weekly, bi‑weekly, and monthly payroll for 1,000+ employees across multiple states and global locations using ADP.
• Support domestic and international payroll processing, including coordination with global payroll partners and systems.
• Manage state and federally mandated garnishments, wage verifications, and related payroll compliance items within ADP.
• Maintain, audit, and reconcile employee PTO accruals, payroll deductions, and related balances.
• Manage the electronic and online timekeeping system for hourly employees.
• Ensure commissions, sales incentives, and bonuses are paid accurately and on time, in alignment with compensation structures.
• Run weekly, monthly, and ad hoc payroll reports to support audits, reconciliations, compliance, and business needs.
• Use ADP SmartCompliance for garnishments, pay cards, and related payroll processes.
• Partner with HRIS, HR Operations, Finance, and business stakeholders to improve payroll processes, reporting, and system accuracy.
• Support Workday‑related payroll and HRIS initiatives, including configuration, testing, data validation, implementation support, and process documentation.
• Assist with payroll tax setup, compliance review, and issue resolution related to federal, state, local, and international payroll requirements.
• Serve as a payroll systems subject matter expert, helping identify opportunities to improve efficiency, accuracy, and scalability.
• Provide guidance, mentoring, or project support to team members during payroll system updates, implementations, or process changes.

Qualifications

• Minimum of 3 years of payroll experience, including multi‑state and international payroll processing.
• Experience with ADP required; ADP Celergo experience highly preferred.
• Workday experience required; experience supporting or implementing Workday in a global organization strongly preferred.
• Strong understanding of payroll tax regulations, including federal, state, local, pension, filings, and garnishment processing.
• Experience setting up, auditing, or troubleshooting payroll tax‑related items within payroll/HRIS systems preferred.
• Advanced Microsoft Excel skills, including VLOOKUP, Pivot Tables, advanced formulas, reconciliations, and reporting.
• Strong attention to detail, analytical thinking, problem‑solving ability, and reconciliation skills.
• Ability to manage confidential data with discretion and professionalism.
• Fluent English required.
• Payroll certification preferred, or equivalent years of payroll experience.
• Former ADP experience highly preferred.

Preferred Experience

• Mix of payroll operations and HRIS/systems experience.
• Workday implementation experience in a global organization.
• Advanced Workday knowledge; ability to serve as a Workday/payroll systems SME.
• Experience as a project lead, manager, mentor, or key contributor during a Workday implementation.
• Experience partnering cross‑functionally with HR, Finance, IT, and external payroll vendors.
• Project management experience related to payroll, HRIS, Workday, ADP, or global payroll implementations.
• Experience improving payroll processes, documenting workflows, validating data, and supporting change management.

We are pleased to share that the base salary range for this position is $75,000 to $90,000. Compensation will be determined based on factors such as geographic location, skills, education, and experience. In addition to base salary, the total compensation package includes robust paid time off, vacation, a paid volunteer day, holidays and summer Fridays, benefits such as medical, dental, vision, life, and AD&D insurance, a 401(k) plan, tuition reimbursement, mental health and financial wellness programs, and professional development opportunities. Certain revenue‑generating positions may be eligible for incentive compensation.

BDA Inc. is an Equal Opportunity Employer. We are committed to creating an inclusive workplace and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by federal, state, or local law.

Must be 18 years or older to apply.