Payroll Specialist

Nyman Associates, Inc.; Nyman (IA); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

PTO & sick leave

Paid holidays

Job summary

Nyman Associates, Inc. is seeking a Payroll Specialist to accurately process bi-weekly payroll for hourly and salary staff, ensuring compliance with federal, state, and local laws. The role requires handling deductions, benefits, and payroll tax calculations while maintaining strict confidentiality.

The ideal candidate has 2–4 years of payroll experience, familiarity with Workday, and strong organizational skills to support HR and Finance with reporting and record-keeping.

Qualifications

• High school diploma or 2-year degree plus 2–4 years of payroll experience.
• Experience with Workday is highly preferred.
• DOJ/FBI Live Scan Background & TB Clearance required.
• Knowledge of payroll calculations/taxes and journal entries.

Responsibilities

• Prepare and process bi-weekly payroll accurately for hourly and salary employees.
• Review time & attendance entries for proper recording and approvals.
• Ensure compliance with federal, state, and local tax laws and deductions.
• Process new hires, terminations, and status changes in the payroll system.
• Prepare final checks for terminations (voluntary/involuntary).
• Maintain and update payroll records including deductions and tax elections.
• Assist employees with payroll inquiries and resolve discrepancies.

Skills

Payroll processing

Attention to detail

Communication

Confidentiality

English proficiency

Education

High School Diploma or 2-year degree

Tools

Workday

3rd party payroll provider

Job description

Job Title:

Payroll Specialist

Pay Range:

$50,000-$55,000/annually

Job Description:

Job Title:

Payroll Specialist

Pay Range:

$50,000-$55,000/annually

Job Description:

$50,000 - $55,000 | Full-Time | Fort Washington, PA

About The Role

At Nyman Associates , we connect passionate clinicians and educators with opportunities to support students, schools, and intermediate units.Our work directly impacts children and families, and we take that responsibility seriously.Guided by our core values of innovation, compassion, trust, andexpertise, we are growing and looking for a detail-oriented and organized Payroll Specialist to join our team in person.

The Payroll Specialist willbe responsible forprocessing employee payroll accurately and on time, ensuring compliance with federal, state, and local regulations. The ideal candidate will have a strong understanding of payroll procedures, excellent communication skills, and the ability tomaintainconfidentiality in all payroll-related matters.

What You’ll Do

• Preparing and processing of bi-weekly payrolltimelyand accurately for hourly and salary employees
• Reviews all time & attendance entries to ensure that all hours have been properly and correctly recorded and that overtime and payroll exceptions if applicable, have been approved
• Ensure compliance with applicable federal, state, and local tax laws, including deductions for benefits, taxes, and garnishments
• Process new hires, terminations, and other employment status changes in the payroll system
• Prepares final checks for voluntary and involuntary terminations
• Maintain and update employee payroll records, including deductions, benefits, and tax elections.
• Assistemployees with payroll inquiries and resolve any issues or discrepancies promptly
• Manage W-2 process with 3rd party payroll company
• Work with HR and Finance teams to ensureaccuraterecord-keeping and reporting.
• Data entry and processing of mileage and commuting stipend calculations for expense reimbursement
• Reconcile payroll-related accounts and prepare reports for management as needed.
• Responds to Verification of Employment and EDD Requests
• Stayup-to-datewith payroll legislation changes and apply them accordingly.
• Complete other duties as assigned

What You’ll Need

• High School Diploma, equivalent or two-year degree plus 2 – 4 years of payroll or equivalent combinations of training and experience
• Experience with Workday is highly preferred
• DOJ/FBI Live Scan Background & TB Clearance
• In-depth knowledge and experience of payroll calculations/processing, payrolltaxesand accounting principles to include applicable journal entries
• Experience with working with a 3rd party payroll provider
• Strong mathematical skills
• Ability to abide by ethical guidelines and policies, including strict adherence to confidentiality.
• Working knowledge of standard business practices and procedures, including basic HR practices
• Knowledge of Local, State and Federal employment laws and Human Resource policies and procedures
• Superior customer service skills, strong analytical skills, excellent organizational skills, and a keen attention to detail
• Computer-literate; knowledge of standard company software applications, internet
• Effective interpersonal skills
• Excellent organizational skills with ability to manage multiple tasks
• Ability to problem-solve
• Proficient written and verbal English language communication skills, including business writing and professional telephone manner
• Proficient use of word-processing software and other computer applications
• Reliability,dependabilityand flexibility

WORK ENVIRONMENT AND PHYSICAL DEMANDS:

• Occasional exposure to dust and fumes
• Requires frequent reaching, handling, sitting, standing, walking, hearing, and talking
• Requires up to 4 hours of sitting without breaks and up to 10 hours per day
• Requires up to 4 hours of computer screen viewing without breaks and up to 10 hours per day
• Requires use of keyboard and calculators daily and for prolonged periods of time
• Occasional stooping/bending/crouching,carryingand lifting 20 or more lbs.
• The noise intensity level is moderate

Why Join Us?

• Medical, Dental, and Vision insurance options.
• 401(k) retirement plan.
• PTO and sick time.
• Paid holidays.
• Supportive, collaborative, and mission-driven work environment with opportunities for professional growth.

Join the team that thrives on caring for students andplayingan important rolein their ongoing success.

*This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned

PQI is an Equal Opportunity Employer and considers all qualified applicants regardless of race, gender, color, religion, national origin, age, sexual orientation, gender identity, disability, veteranstatusor other classification protected by law.