Payroll Specialist

Acast; New York (NY); On-site; USD 75,000 - 90,000; Full time

Job summary

Acast is seeking a Payroll Specialist to own the full payroll lifecycle for about 150 team members across the US and Canada, supporting hybrid work from SoHo, NYC. You will ensure precise, compliant payroll processing and collaborate with international teams.

The role emphasizes systems administration (ADP TotalSource, BambooHR), data integrity, and cross-border payroll support, including benefits and Canadian tax forms. 3 days per week in the office is expected.

Qualifications

• 2+ years payroll experience, ideally in ADP TotalSource or similar PEO environments.
• Experience with US labor standards (FLSA, FMLA) and multi-state regulations.
• Familiarity with Canadian payroll nuances is a plus.
• Strong data accuracy and data integrity skills.

Responsibilities

• Own semi-monthly payroll operations for US and Canada using ADP TotalSource, TriNet, and local agencies.
• Serve as administrator for ADP TotalSource and BambooHR, ensuring data integrity and system syncs.
• Collaborate with international People & Payroll teams to support global processes and cross-coverage.
• Navigate FLSA classifications, I-9/E-Verify, multi-state leaves, and local tax rules for compliance.
• Manage 401(k) match administration, benefits reconciliations, and Canadian tax forms (e.g., T2200).
• Support ad-hoc payroll and People Operations initiatives.

Skills

2+ years payroll experience

ADP TotalSource

BambooHR

Advanced Excel

Global collaboration

People-facing communication

Tools

ADP TotalSource

BambooHR

Excel

Job description

About Acast

Since 2014, Acast has been building the world’s most valuable podcast marketplace, creating the technology that connects podcast creators, advertisers, and listeners. Its marketplace spans more than 140,000 podcasts, 3,300 advertisers, and one billion quarterly listens. Crucially, those listens are monetized wherever they happen—across any podcast app or listening platform.

About the role

We are seeking a detail-oriented Payroll Specialist to join our global payroll team and elevate the employee experience. In this role, you will own the full payroll lifecycle for ~150 talented team members across the US and Canada, ensuring everyone is supported with precision, accuracy, and care.

As part of a truly international team, you will also have the opportunity to actively support and contribute to global payroll processes across our other worldwide locations (including our European markets).

What you´ll do

• Payroll Ownership: Lead semi-monthly payroll operations across the US and Canada using ADP TotalSource, TriNet, and local agencies—ensuring flawless execution from absence inputs and bonus payouts to GL mapping.

• Systems Superuser: Serve as the main administrator for ADP TotalSource and BambooHR, maintaining strict data integrity and seamless system syncs.

• Global Collaboration & Support: Work alongside our international People & Payroll teams to support global payroll processes, provide cross-coverage, and assist with operations across our European markets as needed.

• Compliance & Regulation: Navigate FLSA classifications, I-9/E-Verify administration, multi-state leave laws, and local tax regulations to keep us compliant in an evolving regulatory landscape.

• Benefits & Reporting: Manage 401(k) match administration, benefits reconciliations, and annual Canadian tax forms (e.g., T2200).

• Ad-Hoc Projects: Support various high-impact payroll and People Operations ad-hoc initiatives.

Who you are

• Experienced: You bring 2+ years of hands‑on payroll experience (ideally within ADP TotalSource or similar PEO environments) and are comfortable diving deep into system settings.

• Industry Experience: You have prior experience working in the fast-paced AdTech, media, or digital content sectors, giving you a sharp understanding of our dynamic operational pace.

• Global Mindset: You thrive in fast-paced, international environments and enjoy collaborating across time zones with HR and Finance teams to solve complex problems.

• Compliance‑Savvy: You have a firm grasp of US labor standards (FLSA, FMLA, multi-state laws) with specific knowledge of California payroll regulations, alongside familiarity with Canadian payroll nuances.

• Data‑Driven: Advanced Excel skills (VLOOKUPs/XLOOKUPs, pivot tables, data reconciliation) are second nature to you, backed by an uncompromising "zero-error" mindset when handling sensitive data.

• People‑Centric Communicator: You excel at breaking down complex payroll and benefits concepts into friendly, easy‑to‑understand explanations for employees.

Bonus Qualifications

• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).

• Direct experience with PEO (Professional Employer Organization) platforms and models.

Salary Range: $75,000 – $90,000 per year

Location: SoHo, New York City (Hybrid)

While we operate with a high degree of trust and flexibility, this role requires working in our SoHo office 3 days per week. Candidates must live within a commutable distance to accommodate this schedule.

Culture

Acast is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment regardless of race, gender, sexual orientation, religion, ethnicity, national origin or any of the other wonderful characteristics that make us different.

Culture is our number one priority as a business. We believe people come first, and we work every day to enable autonomy, continuous improvement and bring out the best in people. We’re global and have remote teams, so it’s even more important that we strive for an open, inclusive and caring environment where everyone feels visible and welcome.

We consider ourselves a modern organization driven by strong values to create the best, most fulfilling and nurturing culture.

We very much look forward to finding the next great person to join our cause!