Payroll Specialist

Ambassador Resources; New Jersey; On-site; USD 42,000 - 70,000; Full time

Job summary

Global Manufacturing is seeking a Payroll Administrator to support US and Canada payroll activities, handle payroll inputs, respond to employee questions, reconcile data, and coordinate with the third-party payroll provider.

This role collaborates with HR, Benefits, Accounting, and field locations to ensure timely processing, accuracy, and compliance with company policies and payroll calendars, while contributing to reporting, audits, and process improvements.

Responsibilities

• Support payroll activities for US and Canada populations, including country-specific inputs and employee questions.
• Assist with reconciliations, vendor follow-up, and documentation requirements.
• Help prepare, compile, review, and organize payroll-related information for submission to the third-party payroll provider.
• Assist researching payroll issues, data discrepancies, off-cycle payments, tax questions, and processing exceptions.
• Review pre- and post-payroll reports for accuracy, completeness, and policy compliance.
• Maintain payroll files and related records including payroll registers and audit support.
• Assist time and attendance administration, including timesheets, punches, and approvals.
• Collaborate with HR, Benefits, Accounting, and locations to gather complete payroll inputs for timely processing.
• Support payroll reconciliations, benefit deductions, earnings, taxes, garnishments, and GL postings.
• Assist with garnishment processing and related payroll records.
• Support payroll controls by following up on exceptions and missing information.
• Assist employees and managers with navigation of payroll and timekeeping systems.
• Support audits, compliance requests, and ad-hoc payroll analyses and process improvements.

Job description

Job Description

• Support payroll activities primarily in US and Canada populations, including assisting with country-specific payroll inputs, employee questions, reconciliations, vendor follow-up, and documentation requirements.
• Assist payroll team, employees, and managers payroll questions, including inquiries related to pay, deductions, taxes, direct deposit, garnishments, timekeeping, and payroll timing.
• Assist with preparing, compiling, reviewing, and organizing payroll-related information for submission to the third-party payroll provider in accordance with established payroll calendars and deadlines.
• Assist researching payroll issues, data discrepancies, off-cycle payment needs, tax questions, and processing exceptions.
• Assist with reviewing pre- and post-payroll reports provided by the payroll vendor to support validation of accuracy, completeness, reasonableness, and compliance with Company policies and applicable requirements.
• Assist with maintaining payroll files, including payroll registers, employee support documentation, vendor reports, tax-related information, audit support, and other required records.
• Support time and attendance administration, including assistance with timesheets, missed punches, schedule exceptions, approvals, and employee or manager questions related to timekeeping.
• Work with HR, Benefits, Accounting, and field locations to help ensure payroll inputs are gathered, complete, and available for timely processing.
• Assist with payroll reconciliations, including benefit deductions, earnings, taxes, garnishments, general ledger postings, funding requests, and quarterly or year-end wage and tax activity.
• Assist with garnishment processing, including gathering required documentation, coordinating with the payroll provider, supporting employee questions, and maintaining related payroll records.
• Assist with payroll-related controls by following up on exceptions, approvals, missing information, and open items to support accurate and timely payroll processing.
• Assist employees and managers with navigation of payroll and timekeeping systems, including basic troubleshooting, process guidance, and escalation of system issues as needed.
• Support audits, compliance requests, reporting needs, process documentation, and internal payroll procedures.
• Assist with ad-hoc payroll, reporting, analysis, and process improvement work as needed to support Finance, HR, and business operations.

Company Description

Global Manufacturing