Payroll Specialist

Community Independent School District; Nevada (TX); On-site; USD 50,000 - 63,000; Full time

Job summary

Community Independent School District is seeking a Payroll Specialist to compile and prepare regular district payroll, including related reports and deposits. You will work under moderate supervision to ensure accurate and timely payroll records in compliance with procedures and regulations.

The role requires a high school diploma or GED, knowledge of payroll accounting, and the ability to maintain auditable records.

Qualifications

• Education/Certification: High school diploma or GED.
• Special Knowledge/Skills: Basic payroll accounting procedures, auditable records, spreadsheets, word processing.
• Proficiency in keyboarding and file maintenance.
• Bilingual preferred.

Responsibilities

• Prepare accurate district payroll for distribution to employees.
• Receive and audit timesheets; calculate wages, hours, withholdings, deductions, net pay.
• Balance payroll earnings and deductions; initiate related transfers.
• Maintain payroll registers and employee payroll information in orderly, accurate manner.
• Prepare and post all payroll changes including deductions and salary changes.
• Compile, maintain, and file payroll reports and forms with IRS and state agencies.
• Maintain confidentiality of information.
• Track absence data and provide trend reports to principals and department heads.
• Prepare correspondence, forms and reports per district standards.

Skills

Payroll procedures

Auditable records

Spreadsheet software

Keyboarding

Numerical accuracy

Organizational skills

Bilingual

Education

High school diploma or GED

Job description

Starting Date: Jul 1, 2026

Job Description

Primary Purpose:

Compile and prepare regular district payroll, including related reports and deposits. Work under moderate supervision to ensure accurate and timely preparation of payroll records according to prescribed procedures and regulations.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Knowledge of basic payroll accounting procedures

Ability to maintain accurate and auditable records

Ability to use software to create spreadsheets, databases, and do word processing

Proficiency in keyboarding and file maintenance

Ability to work with numbers in accurate and rapid manner to meet established deadlines

Effective organizational, communication, and interpersonal skills

Bilingual preferred

Experience:

3 years payroll accounting experience preferred

Major Responsibilities and Duties:

Payroll Accounting

• Prepare accurate district payroll for distribution to employees following established procedures.
• Receive and audit timesheets for all district employees. Calculate employee wages, salaries, hours worked, overtime pay, and determine withholdings, deductions, and net pay.
• Balance payroll earnings and deductions; initiate related transfers of funds and deposits.
• Maintain district payroll registers, employee payroll information, and other original documentation in an orderly and accurate manner in accordance with state, federal, and district requirements.

Data Entry

• Prepare and post all payroll changes including payroll deductions, salary changes, termination, and new employee information.

Records, Reports and Correspondence

• Compile, maintain, and file all reports, records, and other documents as required including maintaining payroll and related files such as payroll records, absent-from-duty reports.
• Prepare and submit payroll reports and forms including those required by Internal Revenue Service, Texas Workforce Commission, Texas Retirement System, Federal Insurance Contributors’ Act (FICA), Medicare, Texas New Hire Reporting, and Workers’ Compensation Commission..
• Compile, maintain, and file all reports, records, and other documents as required.
• Maintain confidentiality of information.
• Track absence data and provide campus principals, other department heads, and others with trend reports.
• Prepare correspondence, forms, and reports according to district standards and requirements.

Other

• Work cooperatively with the human resource department, principals, department heads, campus and department secretaries, and employees to ensure accuracy of information reported. Resolve payroll problems and inquiries.
• Respond to requests from financial institutions regarding verification of employment.
• Maintain confidentiality of information.

Supervisory Responsibilities:

None.

Mental Demands/Physical Demands/Environmental Factors

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions to meet established deadlines; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Payroll Specialist

Community Independent School District BUSINESS OFFICE - Nevada, Texas Open in Google Maps

Job Details

Job ID: 5797687
Application Deadline: Posted until filled
Posted: Jun 23, 2026 5:00 AM (UTC)

Starting Date: Jul 1, 2026

Job Description

Primary Purpose:

Compile and prepare regular district payroll, including related reports and deposits. Work under moderate supervision to ensure accurate and timely preparation of payroll records according to prescribed procedures and regulations.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Knowledge of basic payroll accounting procedures

Ability to maintain accurate and auditable records

Ability to use software to create spreadsheets, databases, and do word processing

Proficiency in keyboarding and file maintenance

Ability to work with numbers in accurate and rapid manner to meet established deadlines

Effective organizational, communication, and interpersonal skills

Bilingual preferred

Experience:

3 years payroll accounting experience preferred

Major Responsibilities and Duties:

Payroll Accounting

• Prepare accurate district payroll for distribution to employees following established procedures.
• Receive and audit timesheets for all district employees. Calculate employee wages, salaries, hours worked, overtime pay, and determine withholdings, deductions, and net pay.
• Balance payroll earnings and deductions; initiate related transfers of funds and deposits.
• Maintain district payroll registers, employee payroll information, and other original documentation in an orderly and accurate manner in accordance with state, federal, and district requirements.

Data Entry

• Prepare and post all payroll changes including payroll deductions, salary changes, termination, and new employee information.

Records, Reports and Correspondence

• Compile, maintain, and file all reports, records, and other documents as required including maintaining payroll and related files such as payroll records, absent-from-duty reports.
• Prepare and submit payroll reports and forms including those required by Internal Revenue Service, Texas Workforce Commission, Texas Retirement System, Federal Insurance Contributors’ Act (FICA), Medicare, Texas New Hire Reporting, and Workers’ Compensation Commission..
• Compile, maintain, and file all reports, records, and other documents as required.
• Maintain confidentiality of information.
• Track absence data and provide campus principals, other department heads, and others with trend reports.
• Prepare correspondence, forms, and reports according to district standards and requirements.

Other

• Work cooperatively with the human resource department, principals, department heads, campus and department secretaries, and employees to ensure accuracy of information reported. Resolve payroll problems and inquiries.
• Respond to requests from financial institutions regarding verification of employment.
• Maintain confidentiality of information.

Supervisory Responsibilities:

None.

Mental Demands/Physical Demands/Environmental Factors

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions to meet established deadlines; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Position Type: Full-Time
Salary: $50,259.04 to $63,284 Per Year

Job Requirements

• At least 3 year(s) of relevant experience preferred.
• High School/Trade School degree preferred.
• Citizenship, residency or work visa required

Contact Information

• Brenda Russell , Director of Finance
• BUSINESS OFFICE
• Phone: [phone]
• Email: [e-mail]