Payroll Specialist

Engauge Workforce Solutions; Menomonee Falls (WI); On-site; USD 42,000 - 64,000; Full time

Job summary

Engauge Workforce Solutions is seeking a Payroll Specialist in Wisconsin to manage weekly payroll for staffing associates, ensure correct setup, and review timekeeping data. You will handle deductions, maintain records, and resolve discrepancies while using ATS and back-office payroll systems.

A strong eye for detail and confidentiality is essential. The role offers growth within a collaborative, fast-paced environment where accuracy and service are valued.

Qualifications

• 2–3 years of payroll and/or administrative experience.
• Staffing, manufacturing, or distribution experience preferred.
• Intermediate Excel skills required.
• Comfortable learning payroll, ATS, and other platforms.

Responsibilities

• Process, maintain, and reconcile weekly payroll for staffing associates.
• Ensure employees are properly set up for payroll and review timesheets from manual and electronic timekeeping systems.
• Communicate with associates to identify and resolve payroll discrepancies.
• Maintain payroll records including W-4s and pay preferences.
• Administer payroll deductions including garnishments and child support; manage benefit deductions.
• Audit payroll processes and records to identify and resolve discrepancies.
• Cross-train on additional payroll functions and provide backup support to Senior Payroll Administrator.

Skills

Payroll processing

Attention to detail

Excel

Communication

Time management

Confidentiality

Self-motivated

Education

Associate degree

Tools

ATS

Payroll systems

Timekeeping systems

VMS

Job description

What You’ll Do

As our Payroll Specialist, you will:

• Process, maintain, and reconcile weekly payroll for staffing associates
• Ensure employees are properly set up for payroll
• Review and validate timesheets from both manual and electronic timekeeping systems
• Communicate with associates to identify and resolve payroll discrepancies
• Maintain accurate payroll records, including W-4s, pay preferences, and other required documentation
• Review employee pay rates for accuracy
• Administer payroll deductions, including garnishments and child support
• Manage benefit deductions and payroll-related updates
• Work within our ATS and back-office payroll systems
• Manage Vendor Management Systems (VMS) and third-party vendor processes
• Audit payroll processes and records to identify and resolve discrepancies
• Cross-train on additional payroll functions and provide backup support to the Senior Payroll Administrator

What Will Make You Successful

We are looking for someone who is:

• Deadline Driven – You understand that payroll deadlines matter and consistently complete work accurately and on time.
• Detail Oriented & Analytical – You enjoy working with data and digging into discrepancies to find the right solution.
• Self-Motivated – You take initiative, stay organized, and take ownership of your responsibilities.
• A Strong Communicator – You communicate professionally with employees, clients, and internal team members.
• Relationship Focused – You build trust and positive working relationships with both internal and external partners.
• Composed & Resilient – You can manage competing priorities and remain calm when working through time-sensitive situations.
• An Active Listener – You pay attention to details and understand the needs and priorities of others.

Qualifications

• 2–3 years of payroll and/or administrative experience OR an Associate degree
• Previous experience in staffing, manufacturing, or distribution is strongly preferred
• Intermediate Microsoft Office skills, particularly Excel
• Comfortable learning and working within payroll, ATS, and other technology platforms
• Strong organizational and time-management skills
• High level of accuracy and attention to detail
• Ability to maintain confidentiality when handling employee and payroll information

Why Join Engauge?

At Engauge Workforce Solutions, our team works together to support our employees, clients, and one another. This position provides an opportunity to build your payroll and business operations experience while working in a collaborative, fast-paced environment where accuracy, accountability, and great service are valued.

If you are looking for an opportunity where you can take ownership of your work, solve problems, and make an impact each week, we would love to hear from you.