Payroll Specialist

CSM Companies; Madison (AL); Sur place; USD 65 000 - 90 000; Plein temps

Résumé du poste

CSM Companies, Inc. is actively seeking a Payroll Specialist to manage timely payroll for 1,000+ employees across multiple states.

You will handle bi-weekly and monthly cycles, ensure compliance with wage laws, deductions, and internal controls while serving as the primary payroll contact within a busy corporate environment. The right candidate will bring 5+ years of payroll experience, multi-state expertise, and strong proficiency with HRIS systems such as ADP, UKG, Paycom or Paylocity.

Qualifications

• Associate’s degree in Business or related field; Bachelor’s degree preferred.
• Five years of payroll processing experience, multi-state experience preferred.
• Experience with 500+ employees payroll and HRIS/payroll systems such as ADP, UKG, Paycom, Paylocity.

Responsabilités

• Process bi-weekly and monthly payrolls for hourly, salaried and commissioned employees.
• Review timecards, overtime, and deductions for accuracy and compliance.
• Handle off-cycle payrolls, bonuses, and final pay with accuracy and timeliness.
• Ensure payroll deadlines are met and maintain payroll controls and audits.
• Answer payroll inquiries and support HR/Operations with payroll reporting.

Connaissances

Payroll processing

Multi-state payroll

HRIS proficiency

MS Excel

Formation

Associate degree in Business

Bachelor's degree preferred

Outils

ADP

UKG

Paycom

Paylocity

Description du poste

Job Details: Job Location: Corporate - Madison, WI 53718, Position Type: Full Time, Education Level: 2 Year Degree, Job Shift: Day, CSM Companies, Inc., located in Madison, WI, is seeking a talented individual to take on the Payroll Specialist position!

This position is ideal for those who enjoy working in a busy, professional environment. Excellent benefits offered. Responsibilities include managing and processing the accurate bi-weekly and monthly payrolls for all employees. CSM values their employees and strives to offer opportunities for professional growth.

Summary: The Payroll Specialist is responsible for processing accurate and timely payroll for approximately 1,000+ employees across multiple states. This role supports weekly payroll processing for bi-weekly North and South pay cycles, ensuring compliance with wage and hour laws, benefits deductions, and internal controls. The Payroll Specialist serves as the primary point of contact for payroll-related inquiries and partners closely with Operations, Accounting, and Human Resources.

Responsibilities:

• Manage and process bi-weekly payrolls for hourly, salaried and commissioned employees.
• Review and validate timecards, overtime, commission and pay differentials.
• Process off-cycle payrolls, bonuses, commissions, and final pay.
• Ensure payroll deadlines and cutoff schedules are met.
• Ensure proper audit systems are in place to account for accurate pay and benefit changes.

Duties:

• Process payroll changes including, but not limited to, new hires, terminations, internal transfers, garnishments, manual checks, leave request, various payroll deductions, etc.
• Process garnishments, tax levies, and child support orders.
• Ensure compliance with and follow controls to achieve an error free payroll and detect any discrepancies before they appear on an employee’s check or impact payroll.
• Generate a variety of routine reports relating to payroll, time, paid leave, etc.
• Manage and maintain payments for employee cash reimbursements and expense reports for credit card reconciliation.
• Evaluate process and reporting improvements as needed.
• Problem solve and respond to employee’s payroll questions.
• Assist with W-2 questions and corrections.
• Prepare payroll, headcount, overtime, and turnover reports.
• Partner with Operations on timekeeping accuracy.
• Escalate payroll issues and risks to leadership.
• Maintain confidentiality and professionalism at all times.
• Other duties as required.

Qualifications: Education, Skills, Experience:

• Associate’s degree in Business or related field; Bachelor’s degree is preferred.
• Five years of applicable experience managing the payroll process, multi-state experience is preferred.
• Experience processing payroll for 500+ employees preferred.
• Strong knowledge of wage & hour laws.
• Experience with complex pay cycles and variable compensation.
• Proficiency with HRIS/payroll systems (ADP, UKG, Paycom, Paylocity, etc.).
• High attention to detail and confidentiality.
• Excellent proficiency in MS office (Solid Excel skills is a must).
• Ability to organize and prioritize tasks to meet strict deadlines.
• Must have strong verbal, written and interpersonal communication skills.
• Ability to manage multiple tasks while paying close attention to detail.
• Strong personal integrity, confidentiality, and discretion.

Work Environment, Physical Demands:

• Ability to sit, stand, bend, kneel, stoop and lift/move up to 50lbs. on a regular basis
• Ability to work in an environment to include 8-12-hour days, and flexibility to extend working hours when necessary

CSM Job Standards Accountabilities:

• Customer Focus: Actively looking for ways to identify customer needs. Then efficiently and effectively addressing those needs.
• Communication - Visual and Verbal: Listening, speaking, and signaling so others can understand. Communicate in spoken English well enough to be understood by others.
• Teamwork: Working cooperatively in a professional demeanor to complete work assignments.
• Health, Safety, and Security: Recognize and mitigate safety hazards including hazardous materials, environmental hazards, and accident conditions on a construction site. Follow appropriate security procedures.
• Scheduling and Coordinating: Making arrangements that fulfill all requirements as efficiently and economically as possible.
• Problem Solving/Decision-making: Being open to change and to considerable variety in the workplace. Understanding the importance of learning new information for future problem solving and decision making.
• Adaptability and Lifelong Learning: Being open to change and to considerable variety in the workplace. Understanding the importance of learning new information for future problem solving and decision making.

Note: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.