Payroll Specialist

CSM Companies, Inc; Madison (WI); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Excellent benefits

Job summary

CSM Companies, Inc. in Madison, WI is seeking a Payroll Specialist to manage the accurate bi-weekly and monthly payrolls for 1,000+ employees across multiple states.

This role supports weekly payroll processing for North and South pay cycles and ensures compliance with wage and hour laws, benefits deductions, and internal controls. The ideal candidate will have an Associate degree (Bachelor preferred), five years of payroll experience, and proficiency with HRIS systems such as ADP, UKG, Paycom

Qualifications

• Five years of payroll experience, multi-state preferred.
• Experience processing payroll for 1,000+ employees.
• Strong knowledge of wage and hour laws and payroll controls.

Responsibilities

• Process bi-weekly and monthly payrolls for hourly, salaried and commissioned employees.
• Review timecards, overtime, garnishments, and deductions for accuracy.
• Process off-cycle payrolls, bonuses, commissions, and final pay.
• Ensure payroll deadlines and cutoff schedules are met.
• Generate routine payroll reports and maintain confidentiality.

Skills

Attention to detail

Verbal and written communication

Organization

Education

Associate degree in Business or related field

Bachelor's degree preferred

Tools

ADP

UKG

Paycom

Paylocity

Job description

CSM Companies, Inc., located in Madison, WI, is seeking a talented individual to take on the Payroll Specialist position! This position is ideal for those who enjoy working in a busy, professional environment. Excellent benefits offered. Responsibilities include managing and processing the accurate bi-weekly and monthly payrolls for all employees. CSM values their employees and strives to offer opportunities for professional growth.Summary:The Payroll Specialist is responsible for processing accurate and timely payroll for approximately 1,000+ employees across multiple states. This role supports weekly payroll processing for bi-weekly North and South pay cycles, ensuring compliance with wage and hour laws, benefits deductions, and internal controls. The Payroll Specialist serves as the primary point of contact for payroll-related inquiries and partners closely with Operations, Accounting, and Human Resources.Responsibilities:Manage and process bi-weekly payrolls for hourly, salaried and commissioned employees.Review and validate timecards, overtime, commission and pay differentials.Process off-cycle payrolls, bonuses, commissions, and final pay.Ensure payroll deadlines and cutoff schedules are met.Ensure proper audit systems are in place to account for accurate pay and benefit changes.Duties:Process payroll changes including, but not limited to, new hires, terminations, internal transfers, garnishments, manual checks, leave request, various payroll deductions, etc.Process garnishments, tax levies, and child support ordersEnsure compliance with and follow controls to achieve an error free payroll and detect any discrepancies before they appear on an employee’s check or impact payrollGenerate a variety of routine reports relating to payroll, time, paid leave, etc.Manage and maintain payments for employee cash reimbursements and expense reports for credit card reconciliationEvaluate process and reporting improvements as neededProblem solve and respond to employee’s payroll questionsAssist with W-2 questions and correctionsPrepare payroll, headcount, overtime, and turnover reportsPartner with Operations on timekeeping accuracyEscalate payroll issues and risks to leadershipMaintain confidentiality and professionalism at all timesOther duties as requiredEducation, Skills, Experience:Associate’s degree in Business or related field; Bachelor’s degree is preferredFive years of applicable experience managing the payroll process, multi-state experience is preferredExperience processing payroll for 500+ employees preferredStrong knowledge of wage & hour lawsExperience with complex pay cycles and variable compensationProficiency with HRIS/payroll systems (ADP, UKG, Paycom, Paylocity, etc.)High attention to detail and confidentialityExcellent proficiency in MS office (Solid Excel skills is a must)Ability to organize and prioritize tasks to meet strict deadlinesMust have strong verbal, written and interpersonal communication skillsAbility to manage multiple tasks while paying close attention to detailStrong personal integrity, confidentiality, and discretionWork Environment, Physical Demands:Ability to sit, stand, bend, kneel, stoop and lift/move up to 50lbs. on a regular basisAbility to work in an environment to include 8–12-hour days, and flexibility to extend working hours when necessaryCSM Job Standards Accountabilities:Customer Focus: Actively looking for ways to identify customer needs. Then efficiently and effectively addressing those needs.Communication - Visual and Verbal: Listening, speaking, and signaling so others can understand. Communicate in spoken English well enough to be understood by others.Teamwork: Working cooperatively in a professional demeanor to complete work assignments.Health, Safety, and Security: Recognize and mitigate safety hazards including hazardous materials, environmental hazards, and accident conditions on a construction site. Follow appropriate security procedures.Scheduling and Coordinating: Making arrangements that fulfill all requirements as efficiently and economically as possible.Problem Solving/Decision-making: Being open to change and to considerable variety in the workplace. Understanding the importance of learning new information for future problem solving and decision making.Adaptability and Lifelong Learning: Being open to change and to considerable variety in the workplace. Understanding the importance of learning new information for future problem solving and decision making.Note: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.