Payroll Specialist

Bell & Associates, Inc.; Little Rock (AR); On-site; USD 48,000 - 60,000; Full time

Job summary

Bell & Associates, Inc. is seeking a Payroll Support Specialist to handle payroll operations for about 3,000 employees across three states.

The role works within a collaborative team and reports to the Payroll Supervisor, contributing to accurate and timely payroll processing. You will review payroll data, generate reports, and support year-end activities while maintaining compliance with federal and state regulations.

Qualifications

• Two to three years of payroll experience required.
• Familiarity with payroll software and systems (UKG Ready preferred).
• Proficiency in Microsoft Excel.
• Excellent analytical and problem-solving skills.
• Strong attention to detail and ability to work accurately in a fast-paced environment.
• Knowledge of federal and state payroll regulations.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.

Responsibilities

• Maintains, and reviews payroll processing systems to ensure timely and accurate process of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
• Preparing and analyzing payroll reports for management, including summaries of earnings, deductions, and tax liabilities.
• Assists Payroll Administrator processing payroll, including verifying payroll data, and ensuring accurate and timely payment of employees in the company’s payroll system
• Assists and serves as back up for setting up all payroll taxes: withholding, unemployment, local withholding and monitors tax payments and notices with federal, state, and local agencies.
• Maintains payroll reporting for timely and accurate general ledger journal entries.
• Assists with quarterly payroll audits, and quarter close.
• Assists with year-end payroll audits, to ensure there are issues with W2 creation. Including but not limited to reviewing taxes in Applied For state, company addresses, sending notification on employee address change deadline is 12/31, and reviewing W2 to ensure fields are populating as needed.
• Coordinates and completes workers comp audits for all managed entities by providing records and documentation to audit agencies including but not limited to payroll data, federal and state tax reports, contractor information, and company P&L or tax returns.

Skills

Analytical and problem-solving skills

Communication and interpersonal skills

Attention to detail

Teamwork and independent work

Tools

Microsoft Excel

UKG Ready

Job description

The Payroll Support Specialist supports the organization’s payroll functions, for 3K employees in 3 states. Position will work within a team environment and report directly to the Payroll Supervisor.

Essential Duties and Responsibilities

• Maintains, and reviews payroll processing systems to ensure timely and accurate process of payroll transactions including salaries, benefits, garnishment, taxes, and other deductions.
• Preparing and analyzing payroll reports for management, including summaries of earnings, deductions, and tax liabilities.
• Assists Payroll Administrator processing payroll, including verifying payroll data, and ensuring accurate and timely payment of employees in the company’s payroll system
• Assists and serves as back up for setting up all payroll taxes: withholding, unemployment, local withholding and monitors tax payments and notices with federal, state, and local agencies.
• Maintains payroll reporting for timely and accurate general ledger journal entries.
• Assists with quarterly payroll audits, and quarter close.
• Assists with year-end payroll audits, to ensure there are issues with W2 creation. Including but not limited to reviewing taxes in Applied For state, company addresses, sending notification on employee address change deadline is 12/31, and reviewing W2 to ensure fields are populating as needed.
• Coordinates and completes workers comp audits for all managed entities by providing records and documentation to audit agencies including but not limited to payroll data, federal and state tax reports, contractor information, and company P&L or tax returns.

Minimum Qualifications and Education

• Two to three years of related payroll experience required.
• Familiarity with payroll software and systems (UKG Ready preferred)
• Proficiency in Microsoft Excel
• Excellent analytical and problem-solving skills
• Strong attention to detail and ability to work accurately in a fast-paced environment
• Knowledge of federal and state payroll regulations
• Excellent communication and interpersonal skills
• Ability to work independently and as part of a team