Payroll Specialist

VIVA Railings LLC; Lewisville (TX); On-site; USD 60,000 - 85,000; Full time

Job summary

VIVA Railings, LLC is seeking a Payroll Specialist to process payroll weekly and semi-monthly in a multi-job manufacturing environment, ensuring accuracy and compliance with all regulations. You will partner with Accounting and HR to maintain data integrity, prepare tax filings, and support internal and external audits.

Experience with Paycom HRIS and strong Excel skills are required. Bachelor's degree in accounting preferred; 3+ years payroll experience.

Qualifications

• Bachelor's degree in accounting preferred.
• 3+ years of payroll experience required.
• Experience with Paycom HRIS required.
• Intermediate Excel skills and general computer proficiency.
• Exceptional attention to detail and accuracy.
• Strong organizational and communication skills, both written and verbal.
• A team player who is energetic, self-motivated, and dependable.

Responsibilities

• Process weekly and semi-monthly payroll in Paycom.
• Review time and pay registers to ensure correct hours and job numbers.
• Calculate adjustments, vacation pay, commissions, and off-cycle payments.
• Prepare payroll tax filings and government remittances on schedule.
• Maintain data integrity and support audits.
• Handle terminations in payroll system and separation documentation.
• Administer the accrued/banked time program for hourly employees.
• Support internal and external audits.
• Follow all company policies and perform other duties.

Skills

Paycom HRIS

Excel

Attention to detail

Communication skills

Team player

Education

Bachelor's degree in accounting

Job description

VIVA Railings, LLC has been consistently ranked, year over year, on Inc. 500/5000’s list of Fastest Growing American Companies. VIVA Railings among other accomplishments, is vastly known for being a growth minded company, that incorporates career pathing, and mentorships ensuring career progression for all its team members. Not only are we an Equal Opportunity Employer, we are committed to fostering a diverse, equitable and inclusive, workplace welcoming to people of all cultures and nationalities.

JOB SUMMARY:

The Payroll Specialist is responsible for processing accurate and timely payroll across weekly and semi-monthly pay cycles in a multi-job manufacturing environment. This role ensures compliance with all federal, state, and local payroll regulations while coordinating closely with Accounting and Human Resources. The specialist plays a critical role in maintaining data integrity, supporting audits, and ensuring every employee is paid correctly and on schedule.

Key Responsibilities

• Payroll Processing
• Prepare and process weekly and semi-monthly payroll in Paycom, ensuring data accuracy and integrity.
• Review time and pay registers to confirm employees are paid correctly and hours are charged to the correct job numbers.
• Calculate special adjustments, vacation pay, commissions, and off-cycle payments.
• Compliance & Reporting
• Prepare and submit all payroll tax filings and government remittances on schedule.
• Prepare earnings reports as needed.
• Maintain compliance with all federal, state, and local payroll regulations.
• Records & Administration
• Process employee terminations in the payroll system and complete required separation documentation.
• Administer the accrued/banked time program for hourly employees.
• Support internal and external audits.
• General
• Follow all company policies and procedures.
• Perform other duties as assigned by management.

Qualifications

• Bachelor's degree in accounting preferred.
• 3+ years of payroll experience required.
• Experience with Paycom HRIS required.
• Intermediate Excel skills and general computer proficiency.
• Exceptional attention to detail and accuracy.
• Strong organizational and communication skills, both written and verbal.
• A team player who is energetic, self-motivated, and dependable, with demonstrated honesty, integrity, and adaptability.

Preferred / Plus:

• Familiarity with prevailing wage requirements.
• Employee benefits administration experience.