Payroll Specialist

Clarkson Construction Company; Kansas City, Northern (MO, KY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Clarkson Construction Company in Kansas City, MO is seeking a Payroll Specialist to support payroll for multiple companies, pay groups, locations, and employee categories. You will handle processing, audits, data analysis, report preparation, and system administration to ensure accurate and timely pay.

Responsibilities include processing weekly payroll (union and non-union), certified payrolls, wage orders, tax remittance, and year-end reporting while maintaining confidential records and strict

Qualifications

• Associate or bachelor’s degree in accounting or finance preferred.
• Strong math skills and good oral/written communication.
• Highly organized and detail-oriented with the ability to multi-task and meet deadlines.
• Strong work ethic with integrity and commitment to compliance and teamwork.

Responsibilities

• Process weekly payroll for multiple locations and employee categories.
• Process certified payrolls and prevailing wage reporting.
• Maintain payroll software and enter hires, status changes, deductions, and taxes.
• Complete quarterly, year-end, and other reporting.
• Respond to employee pay inquiries and verification requests.
• Maintain confidential, accurate payroll records and meet deadlines.
• Support expense reports and ad-hoc projects.

Skills

Math skills

Oral & written communication

Highly organized

Detail-oriented

Multi-tasking

Compliance

Education

Associate or Bachelor’s degree in accounting or finance

Tools

MS Office Suite

Vista/Viewpoint

UKG

Job description

The Payroll Specialist is responsible for supporting payroll for multiple companies, pay groups, locations, and employee categories, including payroll processing, audits, data analysis, report preparation, system automation and administration, tax remittance, and payroll general ledger updates.

ESSENTIAL FUNCTIONS

• Supports the accurate, timely processing of weekly payroll for union and non-union employees in multiple locations.
• Helps process certified payrolls and related reporting, tracking and managing Davis Bacon wage orders and prevailing wage laws.
• Provides maintenance and updates to payroll software; enters new hires, employee status changes, and updates related to deductions, wage garnishments, and taxes.
• Completes relevant quarterly, year-end, and other reporting.
• Processes union paperwork and reports, ensuring compliance with all federal, state, and local regulations.
• Audits payroll and related records for accuracy and compliance with federal, state, and local regulations.
• Completes EEO reports, workforce reports, and the KDOT/MoDOT weekly trainee submissions, specifically related to city compliance.
• Responds to employee pay inquiries and third-party employment and pay verification requests.
• Maintains secure, accurate, and organized records and files, reporting discrepancies.
• Meets deadlines and responds to time-sensitive matters accordingly.
• Maintains the highest level of confidentiality and complies with company policies on ethical standards and business practices.
• Processes / completes expense reports, short-term projects, and other duties as assigned.

MINIMUM REQUIREMENTS

• Associate or bachelor’s degree in accounting or finance preferred.
• Strong math skills and oral and written communication skills.
• Highly organized and detail-oriented with the ability to multi-task and meet hard deadlines.
• Strong work ethic with integrity and commitment to compliance and team environment.

PREFERRED QUALIFICATIONS

• 2+ years of experience processing union and non-union payroll and/or construction accounting.
• Experience with certified payrolls, prevailing wage, union labor agreements, and federal, state, and local regulations.
• General knowledge of payroll taxes.
• Proficient in MS Office Suite, Vista / Viewpoint, and UKG.

PHYSICAL AND OTHER REQUIREMENTS

• Work is performed indoors in a temperature-controlled environment.
• Ability to sit, stand, walk, bend, frequently lift and/or move up to 10 lbs. and occasionally lift and/or move up to 20 lbs.

Clarkson Construction Company is an Equal Opportunity Employer (EOE). We provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran or disabled status, or any other legally recognized status entitled to protection under applicable federal, state, or local law.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.