Payroll Specialist

Clarkson-Construction; Kansas City (MO); On-site; USD 55,000 - 75,000; Full time

Job summary

Clarkson Construction Company is seeking a Payroll Specialist to support payroll for multiple divisions, locations, and employee categories. The role involves processing weekly payroll, handling certified payrolls, and maintaining payroll systems with accurate data entry for hires, deductions, and taxes.

The candidate will produce quarterly/year-end reports, manage union paperwork, and ensure compliance with federal, state, and local regulations.

Qualifications

• Requires an associate or bachelor’s degree in accounting or finance preferred.
• Strong math and communication skills are essential.
• Highly organized and detail-oriented with the ability to multi-task and meet deadlines.
• Strong work ethic with integrity and commitment to compliance and teamwork.

Responsibilities

• Supports accurate, timely weekly payroll Processing for multiple locations and groups.
• Handles union and non-union payroll, including certified payrolls and Davis Bacon wage orders.
• Maintains payroll software, processes hires/status changes, deductions, garnishments, and taxes.
• Completes quarterly and year-end reporting; responds to time-sensitive matters.

Skills

Math proficiency

Oral & written communication

Organized & detail-oriented

Integrity & compliance

Education

Accounting/finance degree (AAS/BA)

Tools

MS Office Suite

Vista/Viewpoint

UKG

Job description

The Payroll Specialist is responsible for supporting payroll for multiple companies, pay groups, locations, and employee categories, including payroll processing, audits, data analysis, report preparation, system automation and administration, tax remittance, and payroll general ledger updates.

ESSENTIAL FUNCTIONS

• Supports the accurate, timely processing of weekly payroll for union and non-union employees in multiple locations.
• Helps process certified payrolls and related reporting, tracking and managing Davis Bacon wage orders and prevailing wage laws.
• Provides maintenance and updates to payroll software; enters new hires, employee status changes, and updates related to deductions, wage garnishments, and taxes.
• Completes relevant quarterly, year-end, and other reporting.
• Processes union paperwork and reports, ensuring compliance with all federal, state, and local regulations.
• Audits payroll and related records for accuracy and compliance with federal, state, and local regulations.
• Completes EEO reports, workforce reports, and the KDOT/MoDOT weekly trainee submissions, specifically related to city compliance.
• Responds to employee pay inquiries and third-party employment and pay verification requests.
• Maintains secure, accurate, and organized records and files, reporting discrepancies.
• Meets deadlines and responds to time-sensitive matters accordingly.
• Maintains the highest level of confidentiality and complies with company policies on ethical standards and business practices.
• Processes / completes expense reports, short-term projects, and other duties as assigned.

MINIMUM REQUIREMENTS

• Associate or bachelor’s degree in accounting or finance preferred.
• Strong math skills and oral and written communication skills.
• Highly organized and detail-oriented with the ability to multi-task and meet hard deadlines.
• Strong work ethic with integrity and commitment to compliance and team environment.

PREFERRED QUALIFICATIONS

• 2+ years of experience processing union and non-union payroll and/or construction accounting.
• Experience with certified payrolls, prevailing wage, union labor agreements, and federal, state, and local regulations.
• General knowledge of payroll taxes.
• Proficient in MS Office Suite, Vista / Viewpoint, and UKG.

PHYSICAL AND OTHER REQUIREMENTS

• Work is performed indoors in a temperature-controlled environment.
• Ability to sit, stand, walk, bend, frequently lift and/or move up to 10 lbs. and occasionally lift and/or move up to 20 lbs.

Clarkson Construction Company is an Equal Opportunity Employer (EOE). We provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran or disabled status, or any other legally recognized status entitled to protection under applicable federal, state, or local law.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.