Payroll Specialist

The Structures Company; Irvine (CA); On-site; USD 50,000 - 56,000; Full time

Benefits offered by this job

Bonus potential

Tier 1 supplier access

Job summary

The Structures Company in Irvine, CA is seeking a Payroll Specialist to support multi-state payroll processing for a nationwide client base. This contract role emphasizes accuracy, compliance with Federal, State, and Local laws, and collaboration with HR and finance teams.

You will handle payroll runs, reconcile data, and respond to employee pay inquiries while leveraging HRIS systems and Excel for reporting. Prior experience in aerospace/defense payroll is a plus.

Qualifications

• Must be a U.S. Person under ITAR regulations.
• Extensive knowledge of payroll processing, taxes, reconciliations, and internal controls.
• Strong analytical, detail-oriented, and organizational skills.
• Ability to manage multiple priorities and meet strict deadlines.
• Experience with payroll or HRIS platforms and Excel.
• Ability to work independently while flagging issues proactively.
• Preferred: 4+ years of progressive payroll experience.
• Preferred: Experience processing multi-state payroll and complex scenarios.

Responsibilities

• Prepares and supports processing of payroll runs across multiple U.S. states and entities.
• Maintains compliance with Federal, State, and Local payroll laws.
• Reconciles payroll data and benefits across systems, ledgers, and vendors.
• Keeps payroll documentation and tax records organized for accurate processing.
• Addresses payroll questions and resolves discrepancies for employees.
• Assists with payroll reconciliations, audits, and reporting.
• Supports full-cycle, multi-state payroll functions across entities.
• Handles ad hoc requests related to payroll processing.

Skills

Payroll processing

Analytical skills

Attention to detail

Organizational skills

Communication skills

Tools

HRIS systems

Microsoft Excel

Payroll software

Job description

JOB TITLE: Payroll Specialist
LOCATION: Irvine, CA
PAY RATE: $36-41/hour

We are a national aerospace and defense staffing agency seeking highly qualified candidates for a position with a top-tier client.

Job Details:

• Job Type: Contract (Long Term)

• Industry: Aerospace / Defense / Aviation

• Benefits: Medical, dental, and vision (Cigna)

• Perks: Bonus potential + Priority access via Tier 1 supplier

• Openings Nationwide: Thousands of opportunities across the U.S.

Qualifying Questions:

• Are you a U.S. Person (U.S. citizen, lawful permanent resident, or protected individual) as defined under ITAR regulations?

• Do you meet the educational and experience requirements for this role?

• Can you commute to the job location or relocate if necessary?

Summary:

• Prepares and supports processing of payroll runs across multiple U.S. states and entities, ensuring accuracy of hours, earnings, deductions, tax withholdings, and compliance with internal policies and wage rules.

• Maintains compliance across U.S. states by staying current on Federal, State, and Local payroll laws.

• Supports reconciliation of payroll data and benefits across systems, ledgers, and vendors.

• Maintains organized payroll documentation, tax records, and updates employee information for accurate recordkeeping and payroll processing.

• Investigates payroll questions, addresses discrepancies, and provides timely support to employees regarding pay-related matters, questions, and errors.

• Prepares payroll reconciliations, internal reviews, audits, and reporting activities.

• Supports full‑cycle, multi‑state payroll functions across multiple entities.

• Maintains related records and handles ad hoc requests as necessary.

• Applies understanding of payroll systems, compliance regulations, and internal controls.

• Uses payroll or HRIS platforms and Microsoft Excel for payroll processing and reporting.

Requirements:

• Must be a U.S. Person (as defined by ITAR).

• Extensive knowledge of payroll processing, including payroll taxes, reconciliations, and internal controls.

• Strong analytical, detail-oriented, accuracy, problem-solving, and organizational skills.

• Ability to manage multiple priorities and meet strict deadlines.

• Strong communication and interpersonal skills.

• Demonstrated ability to maintain confidentiality and handle sensitive information.

• Familiarity with payroll or HRIS platforms and Microsoft Excel.

• Ability to work independently while flagging issues proactively.

• Preferred: 4+ years of progressive payroll experience, preferably in a high-volume environment.

• Preferred: Experience processing multi‑state payroll and handling complex payroll scenarios.

About Us:

The Structures Company is a premier national aerospace and defense staffing agency specializing in contract, contract-to-hire, and direct hire placements. We deliver expert workforce solutions across engineering, IT, production, maintenance, and support roles.

As trusted partners to leading aerospace and defense OEMs and Tier 1 suppliers, we connect professionals with career opportunities to grow and excel in aviation, aerospace, and defense.

Eligibility Requirements:

Must be a U.S. Person (U.S. citizen, lawful permanent resident, or protected individual under 8 U.S.C. 1324b(a)(3)) to comply with ITAR regulations.

Keywords: aerospace, aviation, engineering, maintenance, aircraft design, defense

#jobad