Payroll Specialist

Theuniversityunion; Hartford (VT); On-site; USD 29,000 - 32,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

Retirement plan with employer match

Tuition assistance

Paid time off + holidays

Job summary

ARIS Solutions is hiring a Payroll Specialist in White River Junction, VT. The role handles bi-weekly payrolls for nonprofit partners, maintains records, processes benefits and deductions, and ensures compliance. Work hours are Monday–Friday, 8 am–4 pm, with a strong emphasis on confidentiality and accuracy.

The position requires a 2–3 year payroll or bookkeeping background, an associate degree or higher, and proficiency with payroll systems like UKG Ready. Competitive benefits apply.

Qualifications

• 2-3 years of payroll or bookkeeping experience.
• Associates degree or higher preferred.
• Ability to navigate various payroll software systems (UKG Ready etc.).
• Knowledge of GAAP and payroll tax withholdings is a plus.

Responsibilities

• Process bi-weekly payrolls for multiple agency partners.
• Maintain employee payroll records and benefits deductions.
• Review timesheets and reconcile payroll discrepancies.
• Assist with benefits enrollment and monthly reconciliations.
• Serve as a point of contact for payroll inquiries.

Skills

Payroll processing

Bookkeeping

Education

Associate degree or equivalent

Tools

Excel

Windows

MS Office

Outlook

UKG Ready

Company Mileage

DocStar

Job description

• Location PO BOX 4409,72 S Main St,White River Junction, VT, 05001,United States
• Base Pay $21.00 - $23.00 / Hour
• Job Category Accounting & Finance, Payroll, Customer / Employee Support
• Employee Type Non-Exempt
• Required Degree 2 Year Degree

Contact information

• Phone [phone]
• Email [e-mail]

Description

We Are Hiring Payroll Specialist

Location: White River Junction, Vermont, 72 South Main Street
Work Hours: Monday - Friday, 8 am - 4 pm

About Us:

ARIS Solutions is more than a workplace – it's a community dedicated to financial excellence and employee well-being. We enable our agency partners to focus on providing quality support to individuals with disabilities and veterans by managing their administrative and financial work. We believe that everyone should be able to stay in their own homes and choose their own care providers.

About the role:

The Payroll Specialist is responsible for the accurate and timely processing of bi-weekly payrolls for nonprofit agency partners. This role maintains employee payroll records, administers payroll-related benefits and deductions, provides exceptional customer service, and supports payroll compliance. The Payroll Specialist works closely with the Payroll Supervisor and assists with special projects and additional duties as assigned.

What you will do:

• Process bi-weekly payrolls accurately and within established deadlines for multiple agency partners.
• Responsible for the accurate entry, maintenance, and processing of employee payroll records, including compensation data, hours worked, bonuses, deductions, tax withholdings, address updates, and other employee information, to ensure timely and accurate payroll administration.
• Reviews timesheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies.
• Maintains and processes employee data in the Company Mileage system, including employee access management, approval group administration, record updates, and payroll-related reporting to ensure accurate mileage reimbursement processing.
• Processes and distributes original and replacement payroll payments, including paper checks and direct deposits, to address payroll corrections, employee separations, and other payment-related matters, ensuring accuracy and timely resolution.
• Supports employee benefit enrollment activities, including new hire enrollment, qualifying life event changes, and annual open enrollment, ensuring accurate plan elections and compliance with benefit program requirements.
• Performs monthly reconciliation of payroll deductions against insurance carrier invoices, verifying the accuracy of employee benefit elections, premium deductions, and employer contributions.
• Serves as a point of contact for payroll-related questions and issues, ensuring prompt resolution while maintaining the highest level of confidentiality, accuracy, and customer service.
• Compute wages, deductions, and benefit allocations as needed. Issue and record adjustments to pay related to previous errors or retroactive increases.
• Keep Up to date about changes in tax, deductions, or payroll laws that apply to the payroll process.
• Performs other duties, responsibilities, and special Projects as assigned.

Requirements

What you bring:

• Associates degree, bachelor’s degree preferred or equivalent.
• 2-3 years of Payroll or Bookkeeping
• Ability to navigate various computer systems and payroll software. Helpful to have prior experience in Windows, MS Office, EXCEL, Outlook, UKG Ready, Company Mileage and DocStar.
• Ability to think critically and problem- solve.
• Basic Knowledge of Generally Accepted Accounting Principles and be able to perform basic accounting functions.
• Experience should include an understanding of, or ability to learn, Federal & State Payroll Tax withholdings, benefit deductions, and garnishments.
• Excellent organizational skills and attention to detail.
• Maintain a professional/ respectful appearance and attitude and always represent the Company in such a manner.
• Must be discreet with confidential information.

Summary

Predominately sedentary office position with high frequency of keyboarding/computer work required.
The physical demands are minimal and typical of similar jobs in comparable organizations.
The work environment is representative and typical of similar jobs in comparable organizations.

• Comprehensive benefits starting the 1st of the month following hire, including medical, dental, vision, and disability coverage.
• Generous retirement plan with up to 5% employer match after one year.
• Tuition assistance, wellness programs, and volunteer opportunities.
• Paid time off, including 12 holidays per year.