Payroll Specialist

Infojini Inc; Hampton (VA); On-site; USD 55,000 - 70,000; Full time

Job summary

Infojini Inc is seeking a Payroll Specialist to support the Finance Department’s Payroll Division in a long-term temporary role. This onsite position is 40 hours per week, Monday through Friday, with a schedule of 8:00 AM – 4:30 PM and in-person interviews preferred.

You will manage payroll tasks, maintain employee master files, generate reports from timekeeping systems, and collaborate with HR, risk, and benefits teams to ensure timely and accurate pay and year-end reporting.

Qualifications

• Knowledge of payroll practices and income tax reporting preferred.
• Experience with payroll and income tax-related processes.
• Strong customer service and communication skills.
• Ability to perform mathematical computations with speed and accuracy.
• Proficiency with Microsoft Office, including Word, Excel, and PowerPoint.
• Ability to follow complex oral and written instructions.
• Ability to establish and maintain effective working relationships with employees and the public.
• Must complete a background investigation.

Responsibilities

• Prepare checks and remittance advice for payroll deduction submissions.
• Maintain employee master files, including direct deposit, Federal and State withholding allowances, deductions, income codes, and general ledger accounts.
• Generate and analyze reports from the electronic timekeeping system.
• Communicate deadlines to payroll clerks for timely submission of employee information and hours.
• Verify payroll transactions for active employees, new hires, and terminated employees, including retroactive pay, promotions, bonuses, adjustments, and fringe benefits.
• Compute final pay for terminated and retired employees, including unused leave and deduction reimbursements.
• Work closely with Human Resources, Payroll Clerks, Risk Management, and Benefits teams on payroll processes and systems.
• Assist with monthly, quarterly, and year-end reports.
• Assist with the issuance of W-2 forms.
• Perform other related duties as assigned.

Skills

Payroll knowledge

Payroll tax reporting

Customer service

Mathematical accuracy

MS Office (Word/Excel)

Following instructions

Relationship building

Job description

Schedule: Monday to Friday, 8:00 AM – 4:30 PM, Onsite

Interview: Preferably In-Person

Client: STATE CLIENT

Job Description:

We are seeking a Payroll Specialist to support the Finance Department’s Payroll Division on a long-term temporary assignment. The position is 40 hours per week and requires the ability to work independently while handling administrative, data entry, payroll, and customer service responsibilities.

Responsibilities:

• Prepare checks and remittance advice for payroll deduction submissions.
• Maintain employee master files, including direct deposit, Federal and State withholding allowances, deductions, income codes, and general ledger accounts.
• Generate and analyze reports from the electronic timekeeping system.
• Communicate deadlines to payroll clerks for timely submission of employee information and hours.
• Verify payroll transactions for active employees, new hires, and terminated employees, including retroactive pay, promotions, bonuses, adjustments, and fringe benefits.
• Compute final pay for terminated and retired employees, including unused leave and deduction reimbursements.
• Work closely with Human Resources, Payroll Clerks, Risk Management, and Benefits teams on payroll processes and systems.
• Assist with monthly, quarterly, and year-end reports.
• Assist with the issuance of W-2 forms.
• Perform other related duties as assigned.

Qualifications:

• Knowledge of payroll practices and income tax reporting preferred.
• Experience with payroll and income tax-related processes.
• Strong customer service and communication skills.
• Ability to perform mathematical computations with speed and accuracy.
• Proficiency with Microsoft Office, including Word, Excel, and PowerPoint.
• Ability to follow complex oral and written instructions.
• Ability to establish and maintain effective working relationships with employees and the public.
• Must complete a background investigation.

Additional Information:

• W2 Only
• Onsite position; Monday-Friday, 8:00 AM-4:30 PM