Payroll Specialist

Jefferson Health; Golden (CO); Hybrid; USD 38,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

40 hours PTO and holidays

Retirement matching

Wellness programs

Tuition reimbursement and more

Job summary

Jefferson County is seeking a Payroll Specialist to manage the time and leave software system, maintain pay rules, and assist managers with payroll reporting needs. The role supports bi-weekly payroll processing, serves as a subject matter expert for Workday upgrades, and may cover for the Payroll Supervisor during absences.

The position is full-time, hybrid with a mix of remote and in-office work during onboarding and as needed.

Qualifications

• Education requirement: High School Diploma, GED or equivalent certificate.
• Experience: Three (3) years of work-related experience.
• Equivalent combination of education and experience acceptable.

Responsibilities

• Maintain Time and Leave Software System and act as backup for the County's system updates.
• Lead payroll activities for most pay cycles and coordinate with IT, payroll staff and manager.
• Provide high-level payroll customer service to employees and interface with retirement providers.
• Process annual holidays, stretch pay, and shift-change maintenance; support software upgrades.

Skills

Customer Service

Interpersonal Skills

Tech Acumen

Multitasking

Education

High School Diploma, GED or equivalent certificate

Tools

Time and Leave Software System

Workday Upgrades

Job description

JOB DESCRIPTION SUMMARY

Jefferson County's Finance department is looking for a Payroll Specialist to join the team! This position is responsible for maintaining the County's time and leave software system, which includes updating employee schedules, maintaining pay rules, answering employee questions, assisting managers and supervisors with questions and reporting needs, entering new employee information into system, making changes due to organizational changes, etc. Annual processes include updating holidays and occasionally processing stretch pay and shift change maintenance.

The ideal candidate will be well versed in government payroll, have excellent interpersonal communication skills, has a technical acumen for financial software systems, and has the proven ability to multitask while working under crucial deadlines. This position acts as subject matter expert for future Workday upgrades and assists with normal payroll processes on a bi-weekly basis. This position may be responsible for maintaining payroll and acting as payroll specialist for processing the bi-weekly payroll and may stand in for the Payroll Supervisor in his or her absence and assist on special projects as needed.

SCHEDULE

This is a full-time standard 40-hour per week position, working Monday-Friday with flexibility in availability times. This position is hybrid, with remote work and in-office work as determined by an initial onboarding and training period, as well as business need.

COMPENSATION

Hiring Range: $27.74 - $34.68 USD Hourly

Compensation will be determined based on education, experience, and skills.

BENEFITS

Jefferson County offers a generous benefits package that supports your personal and professional life.

• medical, dental, and vision insurance
• paid time off and holidays, including a starting bank of 40 hours of PTO for new hires
• retirement matching
• wellness programs
• tuition reimbursement and more

For more information, click here for our Total Rewards summary.

ESSENTIAL DUTIES

• Maintain Time and Leave Software System - This position is responsible for maintaining or being the mail backup for the County's time and leave software system. This includes but is not limited to updating employee schedules, maintaining pay rules, answering employee questions, assisting managers and supervisors with questions and reporting needs, entering new employee information into system, making changes due to organizational changes, etc.
• Payroll Duties - Responsible as the lead payroll specialist for most pay cycle activities. Works and coordinates with the IT department, payroll staff and payroll manager for correctly processing the bi-weekly payroll. This may include processing and verification of W4's, direct deposits, military pay, calculating accrual pay outs for termed and retiring employees. Addressing all pay situations where adjustments are necessary. Backup for the payroll manager for all closing payroll activities.
• Customer Service - Main contact for employees inquiring about higher level payroll services such as processing interim checks and deferring final paychecks into 457 accounts. Works with retirement companies to ensure regulations are followed. Works closely with the Treasurer's office regarding payments to be processed.
• Time and Leave System Processes - Annual processes include updating holidays. Additional processes include stretch pay and shift changes maintenance. Acts as subject matter expert for future software upgrades.
• Other duties and responsibilities as assigned.

QUALIFICATIONS

Research shows that women and other underrepresented and historically marginalized groups tend to apply only when they check every box in the posting. If you are reading this and hesitating to click "apply" for that reason, we encourage you to go for it! A true passion and excitement for making an impact is just as important as work experience.

Minimum Qualifications:

• Education: High School Diploma, GED or equivalent certificate
• Experience: Three (3) years of work-related experience
• Note an equivalent combination of education and experience is acceptable

Preferred Knowledge, Skills and Abilities:

• Experience in payroll processing.
• Provides exceptional customer service in a professional manner through both verbal and written communication.
• Excellent interpersonal skills with the ability to partner effectively with other team members of different backgrounds and levels of experience.
• Thrives in a fast-paced, deadline-driven environment with the ability to pivot based on priorities.
• Collaboration and teamwork are at the core of all you