Payroll Specialist

Comprehensive Community Health Centers, Inc.; Glendale (CA); On-site; USD 48,000 - 52,000; Full time

Benefits offered by this job

401(k) with employer matching

Paid Time Off Accrual , 10 Paid Hy,and

Flexible Spending Account (FSA)

Optional Supplemental Insurance

Profit Sharing Program (eligible)

Professional development and internal-

Growth opportunities

Job summary

Comprehensive Community Health Centers, Inc. is seeking a Payroll Specialist to manage accurate, timely payroll for all employees in a compliant environment.

You will maintain payroll records, resolve discrepancies, and support internal audits while protecting confidentiality. Responsibilities include processing regular and off-cycle payrolls, reviewing timesheets, and ensuring correct tax treatment and deductions.

Qualifications

• 2-4 years of payroll processing experience.
• Knowledge of federal, state, and local wage and hour laws.
• Experience handling exempt and non-exempt classifications.
• Ability to maintain confidentiality and accuracy.

Responsibilities

• Process regular, off-cycle, and special payrolls.
• Review timesheets and payroll paperwork.
• Ensure accuracy and compliance with payroll policy.
• Support payroll audits and respond to inquiries.
• Prepare garnishments, tax levies, and other deductions.
• Maintain payroll records and generate reports.

Skills

Payroll processing

Attention to detail

Discretion

Excel proficiency

Regulatory compliance

Tools

Paylocity

ADP Workforce Now

HRIS systems

Job description

The Payroll Specialist is responsible for managing and processing accurate and timely payroll for all employees. This role ensures compliance with federal, state, and local regulations, maintains payroll records, resolves payroll discrepancies, and supports audits. The Payroll Specialist plays a critical role in maintaining employee trust and organizational compliance by ensuring that compensation is handled efficiently and accurately.

PAYROLL SPECIALIST KEY RESPONSIBILITIES

• Process payroll accurately and timely.
• Review payroll related paperwork including all employee timesheet and other documents.
• Process payroll in accordance to the company payroll policy.
• Run all necessary payroll reports every after payroll processing.
• Prepare and process garnishments, support orders and tax levies.
• Process final checks for terminated employees
• Balances the payroll accounts by resolving payroll discrepancies.
• Audit payroll reports such as payroll registers, quarterly reports and W-2
• Provides payroll information by answering questions and requests.
• Ensure that payroll policies, guidelines and procedures are being met.
• Ensure payroll automated program is operating accurately.
• Complies with up-to-date federal, state, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions.
• Maintains employee confidence and protects payroll operations by keeping information confidential.

Payroll Processing

• Process regular, off-cycle, and special payrolls (e.g., bonuses and incentives)
• Accurately calculate earnings, including but not limited to
• Regular, overtime, and double-time pay
• Incentive and bonus payments (aggregate and/or supplemental methods)
• Ensure proper classification of exempt and non-exempt employees
• Validate timesheets, pay codes, and approvals prior to payroll submission

Compliance & Taxation

• Ensure compliance with federal, state, and local wage and hour laws
• Apply correct tax treatment for wages and supplemental earnings
• Process garnishments, levies, and other involuntary deductions
• Support payroll audits and respond to compliance inquiries

Payroll Records & Reporting

• Maintain accurate payroll records and employee pay histories
• Prepare payroll reports for HR, Finance, and management
• Reconcile payroll registers, tax filings, and general ledger entries
• Assist with quarter-end and year-end processes (e.g., W-2s)

Employee Support

• Respond to employee payroll inquiries professionally and confidentially
• Research and resolve payroll discrepancies and adjustments
• Educate employees on pay statements, withholdings, and payroll timing

Systems & Process Improvement

• Assist with system upgrades, implementations, or testing
• Identify opportunities to improve payroll accuracy and efficiency
• Ensure data integrity and confidentiality at all times

Requirements

Required

• 2-4 years of payroll processing experience
• Working knowledge of wage and hour laws (federal and state), including multi-state payroll taxes
• Experience processing payroll for both exempt and non-exempt employees
• Strong attention to detail and accuracy
• Proficiency with payroll systems and Excel
• Ability to handle sensitive information with discretion

Preferred

• Experience with incentive and bonus payroll processing
• Payroll certification (CPP or FPC)
• HRIS/payroll system implementation or optimization experience
• California payroll experience (highly preferred, if applicable)
• Experience in Paylocity, ADP Workforce Now

Core Competencies

• Payroll compliance expertise
• Analytical and problem-solving skills
• Time management and meeting strict deadlines
• Clear communication and customer service mindset
• Confidentiality and ethical judgment

PAYROLL SPECIALIST PAY RATE: $35 - $37.50/hr (dependent on experience)

BENEFITS & PERKS:

• 401(k) with employer matching
• Paid Time Off Accrual , 10 Paid Holidays, and a Wellness Day Off
• Flexible Spending Account (FSA)
• Optional Supplemental Insurance
• Participation in CCHC's company-wide Profit Sharing Program (eligible employees)
• Professional development and opportunities for internal growth and advancement

We are committed to providing equal employment opportunities to all applicants, including those with arrest or conviction records. In accordance with the ULAC Fair Chance Ordinance, we will not inquire about or consider criminal history until after a candidate has received a copy of their background check report. All applicants will be evaluated based on their qualifications and ability to perform the essential functions of the job. For more information, please refer to LA County Fair Chance Hiring.