Payroll Specialist

Vaco by Highspring; Glendale (CA); Hybrid; USD 52,000 - 78,000; Full time

Job summary

Vaco by Highspring is seeking a Payroll Specialist in the Glendale area for a hybrid role focused on accurate and timely payroll processing across multiple states. The ideal candidate will handle data integrity, audits, and compliance with wage and hour regulations.

You will work with ADP Workforce Now and SAP, leveraging advanced Excel skills to analyze payroll data and resolve discrepancies. This position emphasizes collaboration with HR and Accounting teams and may involve year-end activities

Qualifications

• 2+ years of payroll processing experience.
• Experience processing multi-state payroll preferred.
• Proficiency with ADP Workforce Now or other ADP platforms.
• Experience working within SAP or similar ERP systems.
• Strong understanding of payroll taxes, wage and hour regulations, and compliance requirements.
• Intermediate Microsoft Excel skills, including VLOOKUPs and Pivot Tables.
• Excellent attention to detail and organizational skills.
• Strong communication and problem-solving abilities.

Responsibilities

• Process bi-weekly and/or semi-monthly payroll for multi-state employees
• Review and audit payroll data for accuracy, including hours worked, deductions, bonuses, and commissions
• Maintain employee payroll records and ensure data integrity within payroll systems
• Research and resolve payroll discrepancies and employee inquiries
• Ensure compliance with wage and hour laws, payroll tax regulations, and company policies
• Process garnishments, tax withholdings, benefits deductions, and direct deposits
• Assist with payroll reconciliations, month-end reporting, and payroll-related journal entries
• Partner with Human Resources and Accounting teams to support employee lifecycle transactions
• Support payroll audits and year-end processing activities, including W-2 preparation

Skills

Payroll processing

Multi-state payroll

Attention to detail

Communication

Problem solving

Excel

Tools

ADP Workforce Now

SAP

Job description

A growing organization in the Glendale area is seeking a Payroll Specialist to join its team. This hybrid role is responsible for processing payroll accurately and timely while ensuring compliance with federal, state, and local regulations. The ideal candidate will have experience with high-volume payroll processing and strong system knowledge, including ADP Workforce Now and SAP.

Responsibilities

• Process bi-weekly and/or semi-monthly payroll for multi-state employees
• Review and audit payroll data for accuracy, including hours worked, deductions, bonuses, and commissions
• Maintain employee payroll records and ensure data integrity within payroll systems
• Research and resolve payroll discrepancies and employee inquiries
• Ensure compliance with wage and hour laws, payroll tax regulations, and company policies
• Process garnishments, tax withholdings, benefits deductions, and direct deposits
• Assist with payroll reconciliations, month-end reporting, and payroll-related journal entries
• Partner with Human Resources and Accounting teams to support employee lifecycle transactions
• Support payroll audits and year-end processing activities, including W-2 preparation

Qualifications

• 2+ years of payroll processing experience
• Experience processing multi-state payroll preferred
• Proficiency with ADP Workforce Now or other ADP platforms
• Experience working within SAP or similar ERP systems
• Strong understanding of payroll taxes, wage and hour regulations, and compliance requirements
• Intermediate Microsoft Excel skills, including VLOOKUPs and Pivot Tables
• Excellent attention to detail and organizational skills
• Strong communication and problem-solving abilities

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail]. Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations; and
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.