Payroll Specialist

Vaco by Highspring; California; On-site; USD 67,000 - 73,000; Full time

Job summary

Vaco by Highspring in Los Angeles, CA is seeking a Payroll Specialist to own the payroll process in a hands-on, standalone role. This Direct Hire, full-time position is 100% onsite and handles biweekly payroll for about 100 employees, working closely with HR and Accounting to ensure accuracy and compliance.

The ideal candidate has 5+ years of hands-on payroll processing, strong auditing and reconciliation skills, and proficient Excel.

Qualifications

• 5+ years of hands-on payroll processing experience.
• Experience independently managing payroll from start to finish.
• Strong payroll auditing, reconciliation, and problem-solving skills.
• Knowledge of payroll compliance, overtime calculations, and timekeeping processes.
• Proficiency in Microsoft Excel; Pivot Tables preferred.
• Excellent written and verbal communication skills.
• Strong attention to detail, reliability, and ability to work independently.
• Experience supporting hourly employees and multi-state payroll is a plus.

Responsibilities

• Independently manage biweekly payroll for approximately 100 employees.
• Review and audit payroll data to ensure accuracy and compliance.
• Monitor time and attendance records, pay rates, overtime, and payroll discrepancies.
• Partner with HR, Accounting, and Operations to resolve payroll-related issues.
• Process payroll adjustments, employee terminations, and final payments.
• Prepare payroll reports, overtime analysis, and other payroll metrics.
• Proactively identify errors, investigate discrepancies, and recommend solutions.
• Maintain accurate payroll records and ensure confidentiality of employee information.

Skills

Payroll processing

Payroll auditing

Payroll reconciliation

Timekeeping

Excel (Pivot Tables)

Communication skills

Attention to detail

Independent work

Job description

Compensation: $66,500-$73,000 annually (flexibility for the right candidate)

Schedule: Monday-Friday, 100% Onsite

Payroll Specialist

Location: Los Angeles, CA (LAX Area)

Compensation: $66,500-$73,000 annually (flexibility for the right candidate)

Employment Type: Direct Hire | Full-Time

Schedule: Monday-Friday, 100% Onsite

About the Opportunity

We are partnering with an established company in the Los Angeles area seeking an experienced Payroll Specialist to join its accounting team. This is a hands‑on, standalone payroll position ideal for someone who enjoys owning the payroll process, values stability, and is looking for a long‑term opportunity.

The ideal candidate is detail‑oriented, dependable, and comfortable independently processing payroll while identifying discrepancies and communicating with leadership.

Key Responsibilities

• Independently manage biweekly payroll for approximately 100 employees.
• Review and audit payroll data to ensure accuracy and compliance.
• Monitor time and attendance records, pay rates, overtime, and payroll discrepancies.
• Partner with HR, Accounting, and Operations to resolve payroll‑related issues.
• Process payroll adjustments, employee terminations, and final payments.
• Prepare payroll reports, overtime analysis, and other payroll metrics.
• Proactively identify errors, investigate discrepancies, and recommend solutions.
• Maintain accurate payroll records and ensure confidentiality of employee information.

Qualifications

• 5+ years of hands‑on payroll processing experience.
• Experience independently managing payroll from start to finish.
• Strong payroll auditing, reconciliation, and problem‑solving skills.
• Knowledge of payroll compliance, overtime calculations, and timekeeping processes.
• Proficiency in Microsoft Excel; Pivot Tables preferred.
• Excellent written and verbal communication skills.
• Strong attention to detail, reliability, and ability to work independently.
• Experience supporting hourly employees preferred.
• Multi‑state payroll experience is a plus.

Why Consider This Opportunity?

• Direct exposure to executive leadership.
• Full ownership of payroll in a smaller employee environment.
• Stable, long‑term opportunity with an established organization.
• Collaborative, less corporate work environment.
• Opportunity for professional growth as the organization evolves.
• Competitive compensation and benefits.

By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations; and
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).