Payroll-HRIS - Consultant

Vaco; San Antonio (TX); Hybrid; USD 90,000 - 140,000; Full time

Job summary

Vaco by Highspring seeks a hands-on Payroll Systems Implementation Consultant to help migrate from ADP to Paycor across payroll, onboarding, and more. This consulting engagement includes data cleanup, process documentation, and cross-functional collaboration.

You'll partner with Paycor and internal HR/payroll teams, manage timelines, UAT, multi-state compliance (TX, NJ, NY, FL, ID, DC), and provide onsite support during training, go-live, and hypercare.

Qualifications

• 4+ years of progressive payroll experience.
• Bachelor's degree required.
• Strong hands-on ADP experience.
• Paycor experience, including conversions.
• Payroll/HRIS system conversion/implementation experience.
• Multi-state payroll knowledge and compliance.
• Data conversion, validation, and cleanup experience.
• Hands-on UAT/testing experience.
• Documentation and end-user training experience.
• Strong Excel skills.

Responsibilities

• Support migration from ADP to Paycor representing internal HR/payroll.
• Assess current payroll environment, processes, data structure.
• Clean, organize, validate payroll and employee data for conversion.
• Coordinate data movement between ADP, Dynamics 365, and Paycor.
• Translate stakeholder input into implementation requirements.
• Lead or support UAT and document results.
• Ensure multi-state payroll compliance throughout conversion.
• Provide onsite support during training, go-live, and hypercare.
• Balance priorities and drive deliverables to completion.

Skills

UAT testing

Documentation

Training end users

Compliance

Data conversion

Communication

Independent work

Project management

Excel

Detail-oriented

Education

Bachelor's degree

Tools

ADP

Paycor

Microsoft Dynamics 365

Microsoft Excel

Job description

Payroll Systems Implementation Consultant

Location: San Antonio, TX / Remote with Travel
Employment Type: Consulting
Start: ASAP
Project Duration: Through July 2027 go-live, with potential 2-month hypercare extension
Travel: Onsite in San Antonio during Week 1, then approximately 2-3 days monthly, with the potential for increased onsite support during training and go-live

The Opportunity

Vaco is partnering with a rapidly growing organization to identify an experienced Payroll Systems Implementation Consultant to support a major HR and payroll technology transformation.

The organization is transitioning from ADP to Paycor across payroll, onboarding, performance management, and other components of the employee lifecycle. This is a highly visible consulting engagement supporting a lean HR/payroll team during a period of significant anticipated growth.

The consultant will initially focus on understanding the current payroll environment, cleaning and structuring data, documenting processes, and preparing the organization for conversion. As the Paycor implementation progresses, this individual will serve as the internal HR/payroll team's primary representative in the project, partnering closely with Paycor's technical and project management resources.

This is not simply a payroll processing role. The ideal consultant is a hands-on payroll professional who understands system conversions and can independently drive projects forward.

What You'll Do

• Support the migration from ADP to Paycor, representing the internal HR/payroll team throughout the implementation
• Assess and learn the existing payroll environment, processes, data structure, and integrations
• Clean, organize, validate, and structure payroll and employee data in preparation for conversion
• Help coordinate data movement and validation between ADP, Microsoft Dynamics 365, and Paycor
• Gather information from multiple stakeholders and sources and translate it into clear documentation and implementation requirements
• Partner with Paycor technical resources and project management teams throughout the conversion
• Manage timelines, dependencies, issues, testing, and follow‑up activities to keep the project moving toward completion
• Lead or support User Acceptance Testing (UAT) and document results and required corrections
• Validate payroll data and processes throughout the conversion process
• Support multi‑state payroll compliance across states including Texas, New Jersey, New York, Florida, Idaho, and Washington, D.C.
• Develop training materials and train HR and operations teams on new processes and system functionality
• Provide additional onsite support during training, implementation, go‑live, and potentially hypercare
• Balance multiple priorities and shift between hands‑on payroll work, data cleanup, testing, documentation, and project management as needed

What We're Looking For

• 4+ years of progressive payroll experience
• Bachelor's degree
• Strong hands‑on experience with ADP
• Experience with Paycor, ideally including an ADP‑to‑Paycor implementation or conversion
• Previous payroll or HRIS system conversion/implementation experience
• Strong understanding of multi‑state payroll and compliance
• Experience with data conversion, validation, cleanup, and reconciliation
• Hands‑on UAT/testing experience
• Experience developing documentation and training end users
• Strong Excel skills
• Proven project management skills, including the ability to coordinate multiple stakeholders and drive deliverables through completion
• Excellent communication and collaboration skills
• Highly detail‑oriented and organized
• Comfortable gathering information from different sources and creating structure where processes or documentation may not yet exist
• Ability to work independently in a lean environment with limited handholding
• Flexible, agile, and comfortable shifting priorities as implementation needs evolve

Preferred Qualifications

• Previous ADP-to-Paycor conversion experience
• Experience supporting payroll system implementations in a rapidly growing organization
• Experience with Microsoft Dynamics 365
• Experience supporting payroll system go‑live and post‑implementation hypercare
• Experience training HR, payroll, or operational teams

Why This Project?

This consultant will have the opportunity to play a significant role in a major payroll and HR technology transformation. With a lean internal team and substantial organizational growth expected, this individual will have meaningful ownership of the project and serve as a key partner to leadership throughout the implementation.

Travel expectations: Candidates may reside outside of San Antonio. The consultant must be available to work onsite in San Antonio during the first week of the engagement and should expect periodic travel to San Antonio, initially around a few days per month. Additional onsite support may be required as the organization enters training, go‑live, and hypercare.

Key Technology

• ADP
• Paycor
• Microsoft Dynamics 365
• Microsoft Excel

Project Timeline

• Start: ASAP
• Initial phase: Current‑state assessment, data cleanup, documentation, and implementation preparation
• Conversion/implementation: Increasing Paycor involvement as the project progresses
• Target go‑live: July 1, 2027
• Potential extension: Approximately two months of post‑go‑live hypercare

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Privacy Notice

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

the individual's skill sets, experience and training;

licensure and certification requirements;

office location and other geographic considerations; and

other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).