Payroll Specialist

Crittenton Services for Children and Families; Fullerton (CA); On-site; USD 56,000 - 62,000; Full time

Benefits offered by this job

Spanish language stipend

Job summary

Crittenton Services for Children and Families in Fullerton, CA seeks a Human Resources Specialist of Payroll to ensure accurate and timely payroll processing, regulatory compliance, and data confidentiality. This role partners with HR and finance to streamline processes, resolve discrepancies, and answer payroll inquiries.

Responsibilities include end-to-end payroll processing, data entry, audits, reporting, and staying current with payroll laws.

Qualifications

• BA/BS degree in a related field and experience in payroll or HR.
• Strong verbal and written communication and analytical skills.
• Ability to work independently with accuracy and meet deadlines.
• Knowledge of payroll processes, regulations, and confidentiality.

Responsibilities

• Manage end-to-end payroll processing, data entry, verification, and reconciliation.
• Ensure compliance with federal, state, and local payroll/tax regulations.
• Collaborate with HR to respond to payroll inquiries and benefit questions.
• Conduct audits to ensure accuracy and resolve discrepancies.
• Maintain payroll records and generate internal/external reports.
• Input, reconcile, and coordinate with the software vendor for semi-monthly payroll.
• Process semi-monthly TSA payments and weekly client allowances.
• Prepare and distribute semi-monthly timecard error memoranda to supervisors.
• Coordinate with supervisors on savings, distributions, and emancipation payouts.

Skills

Analytical skills

Attention to detail

Communication skills

Problem solving

Education

BA/BS degree

Tools

Paylocity

MS Office/Excel

Job description

The Human Resources Specialist of Payroll plays a pivotal role in ensuring accurate and timely payroll processing while maintaining compliance with relevant regulations and company policies. This position demands meticulous attention to detail, a comprehensive understanding of payroll procedures, and exceptional organizational skills. The role involves collaborating closely with HR and finance teams to streamline payroll processes, resolve payroll discrepancies, and provide guidance on payroll-related inquiries. The ideal candidate possesses strong analytical abilities, proficiency in payroll software systems, and a commitment to upholding confidentiality and data accuracy.

• Manage end-to-end payroll processing, including data entry, verification, and reconciliation of employee information.
• Ensure compliance with federal, state, and local regulations regarding payroll and taxation.
• Collaborate with HR to address employee inquiries related to payroll, deductions, and benefits.
• Conduct audits to guarantee accuracy and resolve discrepancies in payroll processing.
• Maintain payroll records and generate reports for internal and external stakeholders.
• Stay updated on changes in payroll laws and regulations to ensure adherence to best practices.
• Assist in implementing and improving payroll processes and systems to enhance efficiency.
• Ensures the accuracy and reliability of Payroll Information and documentation from staff, supervisors, Human Resources and outside agencies. Input, reconcile, and coordinate with software vendor the semi-monthly payroll.
• Process semi-monthly TSA payments.
• Process weekly client allowance and related payments and check deposits.
• Process Employee Benefit accumulation and cost Allocations through Accounting Journals.
• Prepare & distribute semi-monthly timecard processing error memorandum to supervisors.
• Control and coordinate with Cottage Supervisors, client savings from deposit, account distribution, reconciliation and payouts upon emancipation.
• Other duties, as assigned.

Minimum Qualifications

BA/BS degree and experience in a related field. Applicant should possess excellent verbal, written, analytical, and problem-solving skills. Must be able to communicate effectively, work independently, and follow both oral and written instructions. Knowledge and experience in residential and community-based social services programs is preferred.

Additional Requirements

Additional Requirements:
Must possess a valid California driver's license. Bi-lingual Spanish-proven proficiency will result in an additional stipend to base pay. Ability to cross-train and assist in other Human Resources functions as assigned.

Preferred Qualifications

• Experience with MS Office, including Excel.
• 2 years of Paylocity payroll experience
• Government Contracting experience

Salary Range : $56,160 - $61,766
The posted pay scale for this position serves as a general disclosure. Actual pay offered within the range will be dependent on individual factors such as skills, qualifications, and relevant experience.