Payroll Specialist

Crittenton Services; Fullerton (CA); On-site; USD 56,000 - 62,000; Full time

Benefits offered by this job

Spanish language stipend

Job summary

Crittenton Services is seeking a Payroll Specialist to manage end-to-end payroll processing with accuracy and timeliness. The role collaborates with HR and finance to resolve discrepancies and ensure compliance with federal, state, and local laws.

The ideal candidate has strong analytical abilities, proficiency in payroll software (Paylocity) and MS Office, and can maintain confidentiality while handling sensitive information in a residential/community services setting in California.

Qualifications

• BA/BS degree and related field experience.
• Excellent verbal and written communication, analytical, and problem-solving skills.
• Experience in residential/community-based social services is preferred.

Responsibilities

• Manage end-to-end payroll processing with data entry, verification, and reconciliation of employee information.
• Ensure compliance with federal, state, and local payroll regulations and taxation.
• Collaborate with HR to address payroll inquiries, deductions, and benefits.
• Conduct audits to guarantee accuracy and resolve discrepancies in payroll processing.
• Maintain payroll records and generate internal and external reports.
• Stay updated on payroll laws and regulations to ensure best practices.
• Assist in improving payroll processes and systems for efficiency.
• Input, reconcile, and coordinate semi-monthly payroll with software vendor.

Skills

Attention to detail

Analytical thinking

Problem-solving

Communication

Independent work

Education

BA/BS degree

Tools

Paylocity

MS Office / Excel

Job description

Payroll Specialist

The Human Resources Specialist of Payroll plays a pivotal role in ensuring accurate and timely payroll processing while maintaining compliance with relevant regulations and company policies. This position demands meticulous attention to detail, a comprehensive understanding of payroll procedures, and exceptional organizational skills. The role involves collaborating closely with HR and finance teams to streamline payroll processes, resolve payroll discrepancies, and provide guidance on payroll-related inquiries. The ideal candidate possesses strong analytical abilities, proficiency in payroll software systems, and a commitment to upholding confidentiality and data accuracy.

• Manage end-to-end payroll processing, including data entry, verification, and reconciliation of employee information.
• Ensure compliance with federal, state, and local regulations regarding payroll and taxation.
• Collaborate with HR to address employee inquiries related to payroll, deductions, and benefits.
• Conduct audits to guarantee accuracy and resolve discrepancies in payroll processing.
• Maintain payroll records and generate reports for internal and external stakeholders.
• Stay updated on changes in payroll laws and regulations to ensure adherence to best practices.
• Assist in implementing and improving payroll processes and systems to enhance efficiency.
• Ensures the accuracy and reliability of Payroll Information and documentation from staff, supervisors, Human Resources and outside agencies. Input, reconcile, and coordinate with software vendor the semi-monthly payroll.
• Process semi-monthly TSA payments.
• Process weekly client allowance and related payments and check deposits.
• Process Employee Benefit accumulation and cost Allocations through Accounting Journals.
• Prepare & distribute semi-monthly timecard processing error memorandum to supervisors.
• Control and coordinate with Cottage Supervisors, client savings from deposit, account distribution, reconciliation and payouts upon emancipation.
• Other duties, as assigned.

Job Type

Full-time

Description

The Human Resources Specialist of Payroll plays a pivotal role in ensuring accurate and timely payroll processing while maintaining compliance with relevant regulations and company policies. This position demands meticulous attention to detail, a comprehensive understanding of payroll procedures, and exceptional organizational skills. The role involves collaborating closely with HR and finance teams to streamline payroll processes, resolve payroll discrepancies, and provide guidance on payroll-related inquiries. The ideal candidate possesses strong analytical abilities, proficiency in payroll software systems, and a commitment to upholding confidentiality and data accuracy.

Essential Duties

• Manage end-to-end payroll processing, including data entry, verification, and reconciliation of employee information.
• Ensure compliance with federal, state, and local regulations regarding payroll and taxation.
• Collaborate with HR to address employee inquiries related to payroll, deductions, and benefits.
• Conduct audits to guarantee accuracy and resolve discrepancies in payroll processing.
• Maintain payroll records and generate reports for internal and external stakeholders.
• Stay updated on changes in payroll laws and regulations to ensure adherence to best practices.
• Assist in implementing and improving payroll processes and systems to enhance efficiency.
• Ensures the accuracy and reliability of Payroll Information and documentation from staff, supervisors, Human Resources and outside agencies. Input, reconcile, and coordinate with software vendor the semi-monthly payroll.
• Process semi-monthly TSA payments.
• Process weekly client allowance and related payments and check deposits.
• Process semi-monthly Labor accounting distribution journals.
• Process Employee Benefit accumulation and cost Allocations through Accounting Journals.
• Prepare & distribute semi-monthly timecard processing error memorandum to supervisors.
• Control and coordinate with Cottage Supervisors, client savings from deposit, account distribution, reconciliation and payouts upon emancipation.
• Other duties, as assigned.

Minimum Qualifications

BA/BS degree and experience in a related field. Applicant should possess excellent verbal, written, analytical, and problem-solving skills. Must be able to communicate effectively, work independently, and follow both oral and written instructions. Knowledge and experience in residential and community-based social services programs is preferred.

Additional Requirements

Must possess a valid California driver's license. Bi-lingual Spanish-proven proficiency will result in an additional stipend to base pay. Ability to cross-train and assist in other Human Resources functions as assigned.

Preferred Qualifications

• Experience with MS Office, including Excel.
• 2 years of Paylocity payroll experience
• Government Contracting experience

Salary Range : $56,160 - $61,766

The posted pay scale for this position serves as a general disclosure. Actual pay offered within the range will be dependent on individual factors such as skills, qualifications, and relevant experience.

Salary Description

$56,160-$61,766