Payroll Specialist

Miscellaneous Metals, Inc; Frederick (MD); On-site; Full time

Job summary

A leading company in the construction industry is seeking a detail-oriented Payroll Specialist to oversee payroll processing and ensure compliance. This role includes job costing, payroll tax filings, and maintaining records within a collaborative office environment. Ideal candidates will have experience in payroll within construction and possess strong analytical and communication skills.

Benefits

Paid Time Off and Holidays

100% employer-paid medical

401(k)

Dental insurance

Vision Insurance

Employee assistance program

Flexible spending account

Qualifications

• 1+ years of hands-on payroll administration in a construction environment.
• Familiarity with certified payroll reporting for government-funded projects.
• Experience filing payroll state and federal taxes including 941, SUTA, and FUTA.

Responsibilities

• Process weekly payroll, including check distribution and direct deposit setup.
• Prepare and file multi-state payroll tax reports.
• Maintain accurate employee payroll records for audits.

Skills

Attention to detail

Analytical skills

Time management

Communication

Education

High school diploma or GED

Additional coursework in accounting or payroll

Tools

Microsoft Office Suite

Job description

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We are seeking a detail-oriented and reliable Payroll Specialist to oversee weekly payroll processing and ensure compliance with all federal and state regulations. The ideal candidate will have experience with job costing, certified payroll reporting, and payroll tax filings, including 941, SUTA, and FUTA. This role is responsible for accurate and timely payroll processing, maintaining payroll records, and supporting various accounting tasks. If you have a strong understanding of payroll processes, a proactive mindset, and the ability to work independently in a fast-paced environment, please apply!

Essential Job Duties: Work is performed in the office

The essential job duties include, but are not limited to:

• Accurately enter job costing employee timecard data and audit it for integrity and completeness.
• Process weekly payroll, including check distribution and direct deposit setup.
• Handle wage garnishments, child support orders, and other payroll deductions by legal requirements.
• Prepare and file multi-state payroll tax reports, including federal and state withholdings, Form 941, FUTA, and SUTA.
• Prepare and submit certified payroll and job-costed labor reports to support project billing and compliance.
• Administer timely weekly payroll tax payments and 401(k) contributions.
• Generate and file annual payroll reports including W-2s, business license renewals, 401(k) census data, and workers' comp audits.
• Maintain accurate and up-to-date employee payroll records and ensure proper documentation for audits and reviews.
• Support and coordinate payroll-related functions with the HR department, including onboarding, deductions, and adjustments.
• Respond to payroll inquiries from employees in a timely and professional manner.
• Assist the Controller with payroll audits, workers’ compensation claims, and other reporting requirements.
• Provide general administrative and accounting support as needed.
  
  

Educational and/or Experience Requirements:

• High school diploma or GED required; additional coursework in accounting or payroll preferred.
• 1+ years of hands-on payroll administration in a construction environment required.
• Experience with job cost accounting and assigning labor to job codes/phases.
• Demonstrated experience filing payroll state and federal taxes, including 941, SUTA, and FUTA.
• Familiarity with certified payroll reporting for government-funded or prevailing wage projects.
• Comfortable with manual time entry and auditing of employee timesheets for accuracy and completeness.
• Proficiency in Microsoft Office Suite (Excel, Word, etc.).
• Strong numerical aptitude and attention to detail are essential.
• Excellent verbal and written communication skills.
• Strong time management, organizational, and multitasking abilities.
  
  

Essential Mental Functions:

• Strong organizational skills.
• Possess excellent analytical and problem-solving skills to handle complex payroll data.
• Ability to work under pressure and meet deadlines with accuracy.
• Strong focus on attention to detail and maintaining confidentiality.
• Flexibility to easily switch between different tasks and roles as needed.
  
  

Essential Physical Functions:

• Ability to sit for extended periods while performing data entry and administrative tasks.
• Ability to lift, carry, and handle materials weighing up to 20 lbs.
• Ability to use standard office equipment such as computers, phones, and copiers.
  
  

Salary: $27–$31/hour, depending on experience

Benefits:

• Paid Time Off and Holidays
• 100% employer-paid medical
• 100% employer-paid life, short and long-term disability, and AD&D insurance
• 401(k)
• Dental insurance
• Vision Insurance
• Employee assistance program
• Employee discount
• Flexible spending account
  
  

Working Conditions:

Work is performed in an office setting. The job is 5 days a week, Monday through Friday, typically from 7:00 am to 3:30 pm. The environment is typically quiet and conducive to focused work, with occasional interruptions for meetings or employee inquiries.

Additional Job Duties:

Other duties as assigned, either temporarily or permanently.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing

• Industries

  Construction

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