Payroll Specialist

rangeexternal; Fort Worth (TX); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Range is seeking a Payroll Specialist for a hybrid schedule to manage full-cycle payroll across multiple states. You will coordinate with vendors and auditors, ensure W-2 processing accuracy, and support complex payroll reconciliations.

The ideal candidate brings 8+ years of payroll experience, familiarity with ADP products, and CPP certification is preferred. Strong knowledge of federal and state regulations is required to maintain compliance.

Qualifications

• 8+ years related payroll experience; equity based compensation experience a plus.
• CPP certification preferred.

Responsibilities

• Analyze, audit, prepare and input payroll data using ADP Workforce Payroll system.
• Administer ADP Etime System for time and attendance with reports.
• Process 401K contributions and deferred compensation payments.
• Ensure timely year-end processing of W-2s and related taxes.
• Post stock transactions for RSU/SAR for tax purposes.
• Process quarterly deductions payments to charitable organizations and other deductions.
• Create and distribute custom payroll reports for management and auditors.
• Oversee payroll procedures and implement improvements for accuracy.

Skills

ADP WorkforceNow

Payroll Systems

Time and Attendance

W-2 Processing

Education

High School Diploma

Tools

MS Office

ADP ETime

Job description

Position Summary (Hybrid Schedule)

The Payroll Specialist is an advanced-level position that is responsible for all payroll functions reporting to the VP of HR. This position requires thorough knowledge of payroll rules and regulations, organizational structure and systems, accounting, auditing and government regulations. Key areas of responsibility include analysis, research and use of judgment in conjunction with the preparation of payroll entries, payroll reporting, year-end W-2 processing and payment of contributions to vendors and plan administrators. Additionally, the Payroll Specialist serves as primary liaison to payroll processing vendors and internal and external auditors. May lead projects and/or act in a liaison capacity between other departments, divisions or outside organizations.

Responsibilities

• Analyze, audit, prepare and input payroll data using ADP Workforce Payroll system. Process and distribute biweekly payroll in a multi-state environment ensuring compliance with federal and state regulations.
• Administer ADP Etime System for time and attendance. Includes acting as first point-of-contact for employees on entering time, vacation, sick and personal hours, researching and resolving problems, preparing and maintaining standard and ad hoc reports and conducting audits to ensure data integrity.
• Process 401K contributions and deferred compensation payments. Includes processing file uploads of election changes, verifying contributions from 401K administrator and processing Medicare deductions on vested deferred compensation. Process wire transfers to plan administrators for both 401K and deferred compensation contributions.
• Ensure timely and accurate year-end processing of employee W-2's. Includes processing additional income such as taxable relocation expenses, employer portion of deferred compensation and Affordable Care Act employer-sponsored health coverage.
• Process biweekly file transfer of employee profile changes for company's stock administrator. Post RSU and SAR stock transactions to annual compensation for taxing purposes.
• Process quarterly report and payments of voluntary deductions to United Way and Energy Independence PAC, as well as required deductions for Pennsylvania Local Services tax.
• Create and distribute custom reports such as employee headcount, new hires and overtime as requested by various departments to assist in management and business needs and objectives.
• Oversee all payroll procedures including analysis, design and implementation of changes leading to best practice operations and in accordance with Company policies. Actively identify and assist in implementing new systems and processes, as needed, that ensure continuous improvement in accuracy.
• Responsible for proper entry of garnishments, tax levies and support orders.
• Maintain and apply knowledge of federal, state and local legal requirements by studying existing and new legislation. Ensure policies, procedures and reporting are in compliance and advise management on needed actions.
• Ensure proper data entry and tax set up for internal employee transfers.
• Other duties and responsibilities as assigned.

Being courteous, cooperative, and helpful are conditions of employment with Range. Additionally, each item listed below is an essential function of this position.

• Regular and timely attendance
• Deal professionally and respectfully with coworkers, management and others
• Read, comprehend and follow applicable policies, procedures and directions
• Work with others as part of a team to ensure efficient operations and enhanced productivity
• Safeguard confidential information and disclose only to those in "need-to-know" positions
• Safeguard and enhance Range's assets and business interests
• Consistently perform all job duties at an acceptable level

Minimum Education - High School Diploma

Minimum Experience - 8+ years related, relevant payroll experience; Experience with equity based compensation is a plus

Professional Certifications - Certified Payroll Professional (CPP) preferred

Conditions of Employment

• Work Conditions - Office (see footnote)
• Flextime Eligible
• Telecommuting Eligible (see footnote) - Hybrid Schedule

Skills - ADP WorkforceNow or Enterprise Payroll System, Recruiting Management (Applicant Tracking System), E-Verify, Microsoft Office,

Physical Requirement Considerations (see footnote) - Bending, Data Entry, Filing, Sitting, Sorting, Typing, Walking, Writing (by hand)

Working Conditions: Working conditions vary based on the location of the work performed. Work performed in an office is typically in a climate controlled indoor setting. Work performed in the field may require the employee to be subjected to seasonal field conditions ranging from normal to extreme temperature and weather conditions and employees must be able to work in remote, isolated areas.

Physical Requirement Considerations: The physical requirements that are defined above are the most common requirements for this role. Exact physical requirements may vary for many reasons, including but not limited to physical location, working conditions, and responsibilities not specifically listed in this description. Final determination of physical requirements will be made by the supervisor.

Telecommuting Eligibility: Jobs with responsibilities primarily done via computer and/or phone successfully may be considered eligible to telecommute. If a job is eligible for telecommute but an individual employee's performance is not satisfactory, the employee may be required to work in the office until the work performance has developed to a satisfactory level. Telecommuting is not an entitlement, and it does not change the terms and conditions of employment with the Company.