Payroll Specialist

Ledgent Finance & Accounting; Durham (NC); On-site; USD 65,000 - 90,000; Full time

Job summary

Ledgent Finance & Accounting is seeking an Experienced Payroll Specialist to manage full-cycle payroll for 300-500 employees across multiple locations. You will ensure accurate processing and compliance using Kronos (UKG) timekeeping and payroll systems.

You will review time records, calculate wages, deductions, garnishments, and prepare payroll reports while partnering with HR and Accounting to support payroll initiatives and audits.

Qualifications

• Experience managing payroll for 300-500 employees across multiple locations.
• Proficient with Kronos/UKG timekeeping and payroll administration.
• Strong knowledge of federal, state, and local payroll regulations.
• Excellent accuracy and confidentiality in payroll processing.

Responsibilities

• Process weekly, bi-weekly, and semi-monthly payroll for 300-500 employees.
• Review and reconcile Kronos timekeeping records including attendance, PTO, overtime, and shift differentials.
• Ensure accurate calculation of wages, bonuses, commissions, and employee deductions.
• Administer garnishments, child support orders, benefits deductions, and tax withholdings.
• Maintain employee payroll records and process new hires, terminations, promotions, and compensation changes.
• Research and resolve payroll discrepancies and respond to employee payroll inquiries.
• Prepare payroll reports, reconciliations, and journal entries for accounting and management review.
• Assist with month-end and year-end activities, including W-2 processing and payroll audits.
• Ensure compliance with company policies, wage and hour laws, and payroll tax regulations.
• Partner with HR and Accounting teams to support payroll-related initiatives and process improvements.

Skills

Full-cycle payroll

Kronos UKG timekeeping

Regulatory compliance

Attention to detail

Tools

Kronos (UKG)

Job description

Experienced Payroll Specialist with expertise in managing full-cycle payroll processing for 300-500 employees across multiple locations and pay groups. Proficient in Kronos (UKG) for timekeeping, attendance management, and payroll administration, ensuring accurate and timely payroll processing while maintaining compliance with federal, state, and local regulations.

Key Responsibilities:

• Process weekly, bi-weekly, and semi-monthly payroll for 300-500 employees.
• Review and reconcile Kronos timekeeping records, including attendance, PTO, overtime, and shift differentials.
• Ensure accurate calculation of wages, bonuses, commissions, and employee deductions.
• Administer garnishments, child support orders, benefits deductions, and tax withholdings.
• Maintain employee payroll records and process new hires, terminations, promotions, and compensation changes.
• Research and resolve payroll discrepancies and respond to employee payroll inquiries.
• Prepare payroll reports, reconciliations, and journal entries for accounting and management review.
• Assist with month-end and year-end activities, including W-2 processing and payroll audits.
• Ensure compliance with company policies, wage and hour laws, and payroll tax regulations.
• Partner with HR and Accounting teams to support payroll-related initiatives and process improvements.

Recognized for maintaining a high level of accuracy, confidentiality, and customer service while consistently meeting payroll deadlines in fast-paced environments.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.