Payroll Specialist

Mercedes-Benz of Cutler Bay; Coral Gables (FL); Hybrid; USD 60,000 - 75,000; Full time

Job summary

Mercedes-Benz of Cutler Bay is seeking a Payroll Specialist to manage payroll for 1500+ employees across multiple sites. You will gather data, enter into ADP, audit batches and ensure accurate payments.

The role emphasizes compliance with FLSA and IRS/state guidelines, running reports, maintaining records, and collaborating with the Controller and General Manager. Strong organizational and communication skills are essential, with a focus on exceptional employee service.

Qualifications

• 3+ years of payroll experience for 500+ employees in automotive multi-site settings.
• Strong knowledge of IRS, state, and federal payroll guidelines.
• Ability to work independently.
• Excellent oral and written communication.
• Interpersonal skills in diverse environments.
• Strong organizational skills and attention to detail.
• Experience with ADP payroll systems.
• Familiarity with dealership systems like Tekion, CDK, Reynolds.
• Ability to multitask and handle demanding situations.
• Collaborative with dealership staff and external vendors.

Responsibilities

• Gather and input payroll data from timesheets and reports into the ADP system weekly.
• Calculate and record voluntary payroll deductions.
• Process requests for manual checks and adjustments.
• Administer wage garnishments and follow-up with vendors.
• Review, verify and balance payroll batches for accuracy.
• Post payroll information to General Ledger and vendors.
• Maintain PTO and vacation records weekly, monthly and annually.
• Keep employee records accurate and organized.
• Create standard and adhoc HRIS reports for departments.
• Ensure compliance with federal/state payroll guidelines (FLSA).
• Provide payroll support to employees and address questions.

Skills

Payroll administration

Compliance knowledge

Independent worker

Communication skills

Organizational skills

Multitasking

Customer service

Data entry

Attention to detail

Tools

ADP

Tekion

CDK

Reynolds

Job description

The Payroll Specialist gathers, enters, audits, administers and maintains the organization's payroll records of more than 1500 exempt and non-exempt multi-site employees by planning, implementing, and evaluating payroll policies, programs, and practices.

ESSENTIAL DUTIES:

• Gather and input payroll data from timesheets, commission reports and production/technician records into ADP payroll system on a weekly basis;
• Calculate and record voluntary payroll deductions;
• Process requests for manual checks, cash and accounts receivable adjustments;
• Administer wage garnishments through payroll vendor and follow-up;
• Review, verify and balance payroll batches to ensure accuracy of payment to employees;
• Post specific payroll information to General Ledger and third party vendors;
• Maintain accurate records of paid time off and vacation requests on a weekly, monthly and annual basis;
• Maintain the integrity of employee records by ongoing organizing and filing;
• Create standard and adhoc reports for departmental review using HRIS database;
• Establish and maintain compliance with federal and state payroll guidelines (FLSA);
• Preserve integrity of employee files and employee information;
• Be an ambassador for the employee, department and company;
• Provide outstanding customer service to employees by answering questions and troubleshooting payroll issues and concerns;
• Perform other related duties as required and assigned;
• Assist Controller and General Manager as needed.

QUALIFICATIONS:

• Considerable knowledge of principles and practices of payroll administration;
• Complete understanding of payroll principals as detailed by IRS, state and federal guidelines;
• Must be able to work independently;
• Effective oral and written communication skills;
• Excellent interpersonal skills in diverse environments;
• Ability to utilize strong organizational skills;
• 3+ years of experience administering payroll process for 500+ Exempt and Non-exempt employees in an automotive dealership multi-location setting;
• Bookkeeping and/or general accounting background helpful;
• Computer literate with knowledge in payroll systems (ADP required), Word, Excel, Outlook, and multiple vendors sites;
• Familiarity with dealership systems helpful (Tekion, CDK, Reynolds, etc.)
• Must be able to handle demanding situations;
• Must be able to multitask;
• Ability to collaborate with the public,
• Ability to collaborate with other dealership personnel;
• Maintain a high level of professional personal appearance and conduct;