Payroll Admin

McGrath Arlington Kia; Arlington Heights (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

McGrath Arlington Kia is seeking a Payroll Administrator to ensure accurate and timely processing of payroll for all dealership employees, in compliance with federal, state, and local laws.

You will support accounting and HR with payroll and benefits, manage payroll data, onboarding/offboarding, and respond to payroll inquiries, while maintaining confidentiality.

Qualifications

• 2+ years of payroll experience in a dealership or similar environment.
• Experience with payroll software such as ADP, NetChex, CDK, and Reynolds & Reynolds.
• Solid knowledge of payroll laws, wage and hour rules, and taxes.
• Strong attention to detail, confidentiality, and organization.
• Excellent communication and interpersonal skills.

Responsibilities

• Process weekly and monthly payroll for dealership staff across departments.
• Calculate commissions, bonuses, and spiffs per pay plans.
• Review and validate timesheets, attendance, and PTO requests.
• Maintain accurate, confidential payroll records.
• Manage wage garnishments, deductions, and benefits contributions.
• Prepare payroll reports for management and audits.
• Collaborate with accounting to record payroll expenses accurately.
• Stay current on labor laws, tax regulations, and dealership practices.
• Respond to employee payroll inquiries promptly and professionally.
• Handle onboarding/offboarding tasks for payroll (new hires, final pay, benefits).
• Reconcile payroll reports and assist with year-end tax filings.

Skills

Attention to detail

Communication skills

Confidentiality

Organizational skills

Tools

ADP

NetChex

CDK

Reynolds & Reynolds

Job description

Job Summary:

The Payroll Administrator is responsible for the accurate and timely processing of payroll for all dealership employees. This role ensures compliance with federal, state, and local payroll laws and internal policies, manages employee compensation data, and supports accounting and human resources functions related to payroll and benefits.

Key Responsibilities:

• Process weekly and monthly payroll for dealership staff, including sales, service parts, and administrative departments.

• Calculate commissions, bonuses, and spiffs in accordance with dealership pay plans.

• Review and validate timesheets, attendance records, and PTO requests.

• Maintain employee payroll records, ensuring accuracy and confidentiality.

• Handle wage garnishments, deductions, and benefits contributions.

• Prepare payroll-related reports for internal management and external audits.

• Collaborate with accounting to ensure payroll expenses are recorded accurately.

• Stay updated on changes in labor laws, tax regulations, and dealership pay practices.

• Respond to employee payroll-related inquiries in a timely and professional manner.

• Onboarding and offboarding tasks related to payroll (e.g., new hire setup, final pay, benefits etc.)

• Reconcile payroll reports and assist with year-end tax filings.

Qualifications:

• 2+ years of payroll experience, preferably in an automotive dealership or similar environment.

• Knowledge of payroll software systems (e.g., ADP, NetChex, CDK, Reynolds & Reynolds).

• Understanding of payroll best practices, wage and hour laws, and tax regulations.

• Strong attention to detail, confidentiality, and organizational skills.

• Excellent communication and interpersonal skills.