Payroll Specialist

ADP, Inc.; Town of Florida (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

ADP, Inc. is seeking a Payroll Specialist in New York to manage payroll records for a large, multi-site organization. You will gather data from timesheets and reports, enter it in the ADP system and ensure accurate weekly processing.

The role requires 3+ years of experience, strong knowledge of IRS and payroll regulations, and the ability to work independently while delivering excellent service to employees and collaborating with finance and HR teams.

Qualifications

• 3+ years of payroll experience for 500+ Exempt and Non-exempt employees in an automotive dealership multi-location setting.
• Complete understanding of payroll principals as detailed by IRS, state and federal guidelines.
• Must be able to work independently; excellent oral and written communication.

Responsibilities

• Gather and input payroll data from timesheets, commission reports and production/technician records into ADP payroll system on a weekly basis.
• Calculate and record voluntary payroll deductions.
• Process requests for manual checks, cash and accounts receivable adjustments.
• Administer wage garnishments through payroll vendor and follow-up.
• Review, verify and balance payroll batches to ensure accuracy of payment to employees.
• Post specific payroll information to General Ledger and third party vendors.
• Maintain accurate records of paid time off and vacation requests on a weekly, monthly and annual basis.
• Maintain the integrity of employee records by ongoing organizing and filing.
• Create standard and adhoc reports for departmental review using HRIS database.
• Establish and maintain compliance with federal and state payroll guidelines (FLSA).
• Preserve integrity of employee files and employee information.
• Be an ambassador for the employee, department and company.
• Provide outstanding customer service to employees by answering questions and troubleshooting payroll issues and concerns.
• Perform other related duties as required and assigned.
• Assist Controller and General Manager as needed.

Skills

Payroll administration

Independent worker

Communication skills

Customer service

Multi-site coordination

Tools

ADP

Word

Excel

Outlook

Tekion

CDK

Reynolds

Job description

The Payroll Specialist gathers, enters, audits, administers and maintains the organization's payroll records of more than 1500 exempt and non-exempt multi-site employees by planning, implementing, and evaluating payroll policies, programs, and practices.

ESSENTIAL DUTIES:

• Gather and input payroll data from timesheets, commission reports and production/technician records into ADP payroll system on a weekly basis;
• Calculate and record voluntary payroll deductions;
• Process requests for manual checks, cash and accounts receivable adjustments;
• Administer wage garnishments through payroll vendor and follow-up;
• Review, verify and balance payroll batches to ensure accuracy of payment to employees;
• Post specific payroll information to General Ledger and third party vendors;
• Maintain accurate records of paid time off and vacation requests on a weekly, monthly and annual basis;
• Maintain the integrity of employee records by ongoing organizing and filing;
• Create standard and adhoc reports for departmental review using HRIS database;
• Establish and maintain compliance with federal and state payroll guidelines (FLSA);
• Preserve integrity of employee files and employee information;
• Be an ambassador for the employee, department and company;
• Provide outstanding customer service to employees by answering questions and troubleshooting payroll issues and concerns;
• Perform other related duties as required and assigned;
• Assist Controller and General Manager as needed.

QUALIFICATIONS:

• Considerable knowledge of principles and practices of payroll administration;
• Complete understanding of payroll principals as detailed by IRS, state and federal guidelines;
• Must be able to work independently;
• Effective oral and written communication skills;
• Excellent interpersonal skills in diverse environments;
• Ability to utilize strong organizational skills;
• 3+ years of experience administering payroll process for 500+ Exempt and Non-exempt employees in an automotive dealership multi-location setting;
• Bookkeeping and/or general accounting background helpful;
• Computer literate with knowledge in payroll systems (ADP required), Word, Excel, Outlook, and multiple vendors sites;
• Familiarity with dealership systems helpful (Tekion, CDK, Reynolds, etc.)
• Must be able to handle demanding situations;
• Must be able to multitask;
• Ability to collaborate with the public,
• Ability to collaborate with other dealership personnel;
• Maintain a high level of professional personal appearance and conduct;