Payroll Specialist

Bethesda Group; Colorado Springs (CO); On-site; USD 37,000 - 39,000; Full time

Benefits offered by this job

Medical Insurance - HDHP or PPO

Vision/Dental/Life Insurance

Health Savings Account with Company M‑

Flexible Spending Account

Company matching 403(b) Plan

Paid Vacation

Personal, Sick and Holidays

Paid Volunteer Program

Total Care EAP

Job summary

Bethesda Group is seeking a full-time Payroll Specialist in Colorado Springs to ensure accurate and timely payroll processing for 1,000+ employees in a faith-based nonprofit. You will handle wage deductions, bonuses, and manual payments while staying compliant with federal and state laws.

The role requires a High School diploma (Bachelor’s preferred) and at least 1 year of payroll experience; Paycom experience is a plus. Benefits include health insurance, 403(b) matching and paid time off.

Qualifications

• Knowledge of Federal and State payroll laws and procedures.
• High school diploma or equivalent; Bachelor's degree preferred.
• 1+ years’ payroll experience; Paycom experience a plus; multi-state payroll experience a plus.

Responsibilities

• Understand payroll laws and best practices for wage and hour compliance.
• Manage payroll workflow to ensure timely, accurate processing of wages, deductions, reimbursements, bonuses and other payments.
• Enter new hires, promotions, terminations and reconcile earnings each pay period.
• Prepare reports for upper management and accounting; conduct year-end reporting for W-2s.

Skills

Payroll processing

Microsoft Excel

Attention to detail

Communication

Education

High school diploma or equivalent

Bachelor’s degree (preferred)

Tools

Paycom

Outlook

Excel

Word

Job description

Job Details

Job Location: 240 Bethesda Associates dba Elevation Senior Services - Colorado Springs, CO 80920

Position Type: Full Time

Education Level: High School

Salary Range: $26.50 - $28.00 Hourly

We’re seeking a full-time, detail-oriented Payroll Specialist to join our team in our faith-based, nonprofit organization. In this position, you’ll ensure accurate and timely payroll processing while working alongside a dedicated, mission-driven team. If you thrive in a fast-paced environment and bring accuracy, teamwork, and dedication to your work, we’d love to hear from you.

Benefits Include

• Medical Insurance - HDHP or PPO (Full-time employees only)
• Vision/Dental/Life Insurance (Full-time employees only)
• Health Savings Account with Company Match (Full-time employees only)
• Flexible Spending Account
• Company matching 403(b) Plan
• Paid Vacation
• Personal, Sick and Holidays
• Paid Volunteer Program
• Total Care EAP (Employee Assistance Program)

These benefits may be reduced depending on FT, PT, PRN or temporary job status. To receive certain benefits, eligible employees may be required to meet participation requirements and pay required premiums and other contributions.

Bethesda reserves the right to pay a wage/salary that is lower or higher than the above posted compensation range.

Essential Duties

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Understands all aspects of payroll in regards to payroll laws and regulations, to include wage and hour laws and best practices.
• Manages workflow to ensure all payroll transactions are processed timely and accurately, to include, importing, proofing, editing, processing and transmitting all payroll wages, deductions, reimbursements, bonuses, commissions, and manual payments.
• Enter pertinent data into the payroll system to include new hires, promotions, and terminations after going through the established approval process.
• Enter and reconcile earnings each pay period while monitoring all accounts for accuracy.
• Research, analyze, and resolve all discrepancies, reporting to managers as needed.
• Facilitates payroll orientation for managers, Executive Directors and Business Office Managers, including time keeping and payroll software.
• Analyzes and audits general information entered into the payroll system by others for accuracy to ensure wages and benefits are properly distributed.
• Gives responses to and answers payroll inquiries promptly.
• Prepares reports for upper management and the accounting department each pay period and as needed upon request.
• Conducts year-end reporting for W-2s, etc.
• Manages the PayCard program.
• Effectively communicates with others to ensure proper information is relayed back and forth concerning changes and updates.
• Maintains and updates the Payroll Specialist training manual.
• Demonstrates respect for employee privacy and confidentiality.
• Assists with client and ESS password resets in the payroll system as needed.
• Assists department in clerical duties which include employment verifications, filing, faxing, copying, scanning and emailing.
• Fulfills other duties as required/assigned.

Managerial Breadth/Scope of Job

There are no direct supervisory responsibilities. Manages the flow of the payroll process throughout all companies in conjunction with the Benefit Service Center.

Qualifications: Knowledge/Education/Experience

Knowledge: Federal and State payroll laws and procedures.

Education: High school diploma or equivalent. Bachelor’s degree preferred.

Experience: One or more years’ experience working in payroll or similar role. Paycom experience a plus. Significant experience working in multi-state payroll is a plus.

Skills/Abilities

• Maintains a personal relationship with Jesus Christ and conducts self in a professional manner; keeping a courteous, Christ-like attitude in all professional interactions with people within and outside of the organization.
• Represents Bethesda in a positive manner reflecting Christian values and conduct consistent with the Christian Community Policy.
• Excellent computer skills in the utilization of Microsoft Outlook, Excel, Word, Power Point, and other software applications applicable to the business environment and payroll function.
• Exceptional mathematical and calculation skills.
• Excellent written and verbal communication skills with confidence to make presentations to others.
• Self-starter with excellent organizational skills and attention to detail.
• Ability to manage workload and handle priorities and tight deadlines, while multi-tasking and conforming swiftly to changes.
• Logical mindset to trace the source of problems with a paycheck, troubleshoot payroll software tools and determine fair solutions to paycheck discrepancies.
• Excellent interpersonal skills with ability to communicate effectively in stressful situations.
• Trustworthy with the ability to maintain confidentiality and safeguard all employee transactions and information within the payroll system.
• Ability to read, write and communicate in English with a variety of employees and leaders.

Working Environment/Physical Requirements

High-volume office setting, processing and managing payroll for 1,000+ employees. Must be able to lift a minimum of 20 pounds without assistance. Requires sitting at a computer for long periods of time and extensive keyboarding.