Payroll Specialist

Ampcus Inc; City of White Plains (NY); Hybrid; USD 60,000 - 75,000; Full time

Job summary

Ampcus Inc. is seeking a Payroll Specialist in White Plains, NY, to handle on-time payroll processing for the client using ADP Vantage. This hybrid role requires a minimum of 3 days on-site with regular coordination across HR and Accounting.

The ideal candidate has 2+ years of ADP Vantage experience, strong payroll knowledge, and a solid customer-service mindset. The position emphasizes accuracy, confidentiality, and cross-functional collaboration within a fast-paced environment.

Qualifications

• Bachelor’s degree preferred in Accounting, Business, Human Resources, Finance, or a related field.
• At least two (2) years of payroll experience with ADP Vantage Now.
• Strong knowledge of payroll compliance procedures and laws.
• Ability to maintain confidentiality and handle sensitive information.
• Excellent customer service focus.
• Ability to work across multiple systems and tasks.
• Proficiency with Microsoft Office Suite.
• Experience with ADP Vantage and SAP is preferred.

Responsibilities

• Process bi-weekly payroll using ADP Vantage, ensuring payroll compliance with federal, state, and local laws.
• Maintain employee files, process changes to master records in ADP, monitor time entry in the Time & Attendance system, and reconcile payroll registers.
• Serve as a point of contact for payroll processing, payroll errors, corrections, and stakeholders concerns.
• Implement payroll adjustments, retroactive payments, final payments, sick & vacation payouts, and relocation tax adjustments.
• Process entries for multiple payrolls including time entry, deductions, direct deposits, benefits, withholding, W4 changes, PTO balance adjustments, new hires, and additional payments.
• Monitor the time & attendance system to ensure policy compliance, collaborating with HR and Accounting.
• Reconcile payroll registers against source data to verify accurate paycheck processing.

Skills

ADP Vantage

Payroll compliance

Customer service

Confidentiality

Troubleshooting

Education

Bachelor’s degree preferred in Accounting, Business, HR, Finance

Tools

ADP Vantage Now

SAP

Microsoft Office

Job description

Ampcus!

Greetings from Ampcus Inc. is a Global leader in end-to-end IT Business Solutions and Services with latest technologies. We are listed among the top 50 fastest growing companies in USA. We work closely with our clients for Talent acquisition.

Client

Leading Utility Organization

Title

Payroll Specialist

Location

White Plains, NY – 10601 (Hybrid – Minimum 3 days onsite)

Duration

12 Months

Job ID

26-14603

Work Schedule

Monday through Friday. 7.5-hour workday with 0.5-hour unpaid lunch. Paid for actual time worked; there are no paid vacation or sick days. During Organisations and Canals holidays, the business is closed, and no work is permitted. Organization requires a hybrid schedule of a minimum of 3 days on site, up to including fully on-site depending on department requirements.

Project Overview

The Payroll Specialist is primarily responsible for on time and accurate processing of payroll and associated tasks in ADP Vantage for Organization and its subsidiaries.

Job Functions & Responsibilities

• Process bi-weekly payroll using ADP Vantage, ensuring payroll compliance with federal, state, and local legal requirements.
• Maintain employee files, processes changes to employee master records in ADP, monitors and reviews time entry in the Time & Attendance system, calculates special payments, reconciles payroll registers, distributes various reports and checks to both employees and sites.
• Serve as a point of contact for payroll processing, payroll errors, corrections, and stakeholders concerns.
• Implement payroll adjustments, Retroactive payments, final payments, sick & vacation payouts, taxable relocation.
• Process entries for multiple payrolls including time entry and master data, deduction changes, direct deposit entries, benefits, withholding, W4 changes, paid time off balance adjustments, new hires, and additional payments.
• Monitor the time & attendance system to ensure compliance with Organizations policy by troubleshooting problems encountered with employee entry, Manager’s approvals, and site Finance processing. Work closely with HR and Accounting to ensure accurate employee data and processing.
• Reconcile payroll registers against original source data verifying all paychecks are processed accurately.

Skills

• Highly proficient in ADP Vantage application and platform.
• Strong knowledge of current payroll compliance procedures and laws necessary.
• Strong creative, analytical and problem-solving skills required; practical approach to solving issues and gaining solution alignment.
• Excellent customer service focus and experience.
• Ability to maintain confidentiality and navigate sensitive situations
• Ability to handle multiple tasks and work in multiple systems simultaneously.
• Keen trouble-shooting and analytical abilities.
• Applicable system experience (Advanced knowledge of ADP and SAP are preferred).
• Knowledge of Microsoft Office Suite.

Education & Certifications

• Bachelor’s degree preferred in Accounting, Business, Human Resources, Finance, or a related field.
• At least two (2) years of payroll experience with ADP Vantage Now.

Ampcus is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, age, protected veterans, or individuals with disabilities.

Best Regards,

Komal Ahire
Sr. Talent Acquisition Specialist.
Ampcus Inc.
14900 Conference Center Dr. Suite 500
Chantilly VA 20151
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