Payroll Specialist

Amicis Global; City of White Plains (NY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Amicis Global is seeking a Payroll Specialist to handle on-time processing of bi-weekly payroll in ADP Vantage for NYPA and subsidiaries, based in White Plains, NY with hybrid schedule.

The role requires 1-5 years of experience, strong knowledge of payroll laws, and the ability to collaborate with HR and Finance to ensure accurate data and timely payments.

Qualifications

• Bachelor's degree preferred in Accounting, Business, HR, Finance, or related field.
• At least two years of payroll experience with ADP Vantage Now.

Responsibilities

• Process bi-weekly payroll with ADP Vantage for NYPA and subsidiaries.
• Maintain employee files and update master records in ADP.
• Monitor time entries and reconcile payroll registers.
• Respond to payroll inquiries and resolve discrepancies.
• Ensure compliance with federal, state, and local laws.
• Collaborate with HR and Finance on data accuracy.

Skills

ADP Vantage

Payroll processing

Payroll compliance

Time & attendance

Microsoft Office

Customer service

Confidentiality

SAP knowledge

Attention to detail

Education

Bachelor's degree in Accounting, Business, HR, Finance or related field

Tools

ADP Vantage

SAP

Time & Attendance system

Microsoft Office

Job description

Position Title: Payroll Specialist
Work Location: White Plains, NY 10601 10601 (Hybrid; minimum 3 days on-site; fully remote prohibited).
Duration of Assignment : 12 month(s)
Experience Level 1 (1-5 years)
Work Schedule: Monday through Friday; 7.5-hour workday with 0.5-hour unpaid lunch.
Interview: Typically via MS Teams.

Project Overview

• The Payroll Specialist is primarily responsible for on time and accurate processing of payroll and associated tasks in ADP Vantage for NYPA and its subsidiaries.

Job Functions & Responsibilities

• Process bi-weekly payroll using ADP Vantage, ensuring payroll compliance with federal, state, and local legal requirements.
• Maintain employee files, processes changes to employee master records in ADP, monitors and reviews time entry in the Time & Attendance system, calculates special payments, reconciles payroll registers, distributes various reports and checks to both employees and sites.
• Serve as a point of contact for payroll processing, payroll errors, corrections, and stakeholders concerns.
• Implement payroll adjustments, Retroactive payments, final payments, sick & vacation payouts, taxable relocation.
• Process entries for multiple payrolls including time entry and master data, deduction changes, direct deposit entries, benefits, withholding, W4 changes, paid time off balance adjustments, new hires, and additional payments.
• Monitor the time & attendance system to ensure compliance with NYPA policy by troubleshooting problems encountered with employee entry, Manager's approvals, and site Finance processing. Work closely with HR and Accounting to ensure accurate employee data and processing.
• Reconcile payroll registers against original source data verifying all paychecks are processed accurately.

Skills

• Highly proficient in ADP Vantage application and platform.
• Strong knowledge of current payroll compliance procedures and laws necessary.
• Strong creative, analytical and problem-solving skills required; practical approach to solving issues and gaining solution alignment.
• Excellent customer service focus and experience.
• Ability to maintain confidentiality and navigate sensitive situations
• Ability to handle multiple tasks and work in multiple systems simultaneously.
• Keen trouble-shooting and analytical abilities.
• Applicable system experience (Advanced knowledge of ADP and SAP are preferred).
• Knowledge of Microsoft Office Suite.

Education & Certifications

• Bachelor's degree preferred in Accounting, Business, Human Resources, Finance, or a related field.
• At least two (2) years of payroll experience with ADP Vantage Now.