Payroll Specialist

Jewish Home; City of Rochester (NY); On-site; USD 34,000 - 39,000; Full time

Job summary

Jewish Home in Rochester, NY is seeking a Payroll Specialist to accurately process weekly employee pay by reviewing timecards and hours worked. You will assist with data entry, coordinate manual payroll tasks, and handle year-end payroll tasks and inquiries.

The role requires an Associate degree (Bachelor’s preferred) and at least three years of related payroll experience. This is a full-time position with a Monday–Friday schedule from 7:00am to 3:30pm.

Qualifications

• Associate degree in HR, Accounting, Finance or related field required
• Bachelor’s degree preferred
• Three (3) years of related payroll experience required

Responsibilities

• Process weekly payroll for all pay groups.
• Prepare information for electronic transfer of payroll funds.
• Generate manual pay checks to correct payroll errors.
• Coordinate and verify payroll changes for next week’s payroll.
• Maintain vacation and PTO accruals and audit as necessary.
• Complete wage assignments, garnishments and verifications.
• Create reports from payroll and timekeeping systems as requested.
• Audit payroll regularly and provide outcomes to Director.
• Coordinate year-end payroll tasks and establish next year’s calendar.
• Develop and maintain a payroll/timekeeping procedure manual for backup personnel.
• Assist directors with payroll problems by reviewing punch detail reports.
• Respond to unemployment claims in the vendor-provided system.
• Assist with learning for new payroll users and provide customer service for HR/payroll.

Education

Associate degree in Human Resources, Accounting, Finance or related field

Bachelor’s degree

Job description

Pay Range: $25.00-$28.00 per hour (Pay information will vary depending upon relevant experience for the position)

FT 40 hours Monday-Friday 7:00am-3:30pm

GENERAL SCOPE: The Payroll Specialist has primary responsibility to accurately process employee pay weekly by reviewing and verifying employee timecards and hours worked. The Payroll Specialist will assist with data entry, coordinate and complete manual payroll and maintenance corrections, reset and monitor time clocks, and generate reports both ad hoc and as requested. This position coordinates year-end payroll tasks and provides employees support by responding to payroll inquiries, resolving paycheck discrepancies, verifying employment and income, and responding to garnishment judgements. Additional responsibilities include conducting and completing the termination process in the system of record and submitting responses to unemployment claims.

EDUCATION / QUALIFICATION: Associate degree in Human Resources, Accounting, Finance or in a related field of study or the equivalent of three (3) years of related experience required. Bachelor’s degree preferred.

ESSENTIAL FUNCTIONS:

• Process weekly payroll for all pay groups.
• Prepares information for electronic transfer of payroll funds for Finance Department.
• Generate manual pay checks to correct payroll errors regarding miscalculated hours, incorrect overtime, etc.
• Coordinate and verify all payroll changes for the next week’s payroll are completed by reviewing the weekly change report.
• Maintain vacation, and paid time off (PTO) accruals, and audit as necessary.
• Complete all aspects of Wage Assignments and Garnishments and Verifications.
• Create reports from payroll and timekeeping systems as requested by supervisors or other departments.
• Audit payroll regularly to identify changes and or discrepancies and provide outcomes to Director.
• Coordinate year end payroll tasks including establishing the next year payroll calendar and completing the year end checklist for required activities in the system of record.
• Develop and maintain a step-by-step procedure manual for payroll and timekeeping system for back up personnel in the event of absence.
• Assist Directors/Supervisors with payroll problems and solutions by reviewing punch detail reports for missed punches, overtime hours, and non-working badges in the time clock.
• Initiate the termination process in the system and complete all steps on the termination process checklist.
• Respond to unemployment claims in the vendor-provided system.
• Knowledge of all employee benefits (i.e., health, life insurance, dental), banking and credit union, payroll deductions, and general employee queries into similar areas.
• Create service requests for the system of record as necessary.
• Support learning for new users to payroll and timekeeping systems.
• Provide customer service for human resources and payroll.
• All other job duties as assigned.

This description is not meant to be an all-inclusive list of duties and responsibilities but constitutes a general definition of position scope.

Jewish Home is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis [“protected class”] including, but not limited to: veteran status, uniform service member status, race, color, religion, sex, sexual identity, gender identity or expression, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.