Payroll Specialist II

Help at Home; New York (NY); On-site; USD 74,501,000 - 83,097,000; Full time

Benefits offered by this job

Healthcare

401(k)

PTO

Wellness programs

Flexible options

Job summary

Help at Home is seeking a Payroll Specialist II to manage on-site payroll for the New York market. This role handles scheduled and off-cycle payrolls, time-tracking integration, and audit procedures to ensure accurate payments and compliance.

The position requires at least 3 years of payroll experience and an Associate’s degree. Office hours are weekdays, with benefits including health coverage, 401(k), PTO, and wellness initiatives.

Qualifications

• Associate’s degree or equivalent required.
• Minimum of three (3) years prior payroll experience.
• Prior office experience with task organization and moderate complexity.

Responsibilities

• Run all scheduled and off-cycle payrolls in payroll systems with proper reconciliation and audit procedures.
• Integrate time and attendance data from multiple systems into payroll processing.
• Audit and determine back payments to ensure accurate hours and overtime eligibility.

Skills

Confidentiality

Attention to detail

Professionalism

Communication skills

Multi-tasking

Microsoft Office

Interpersonal skills

Education

Associate’s degree

Bachelor’s degree a plus

Tools

HHAexchange

Empeon Payroll

Job description

Overview

As the nation’s leading provider of high-quality home care services, we empower our clients to live independently, safely, and with dignity in their own homes. The home is more than a place – it’s the center of health, care coordination, and Meaningful Moments that transform lives.

We’re seeking a **Payroll Specialist II** who is passionate about making a difference and driving impact. This role offers an opportunity to contribute to meaningful work and help shape the future of care in communities across the country. Help at Home is Hiring an On‑Site Payroll Specialist for the NY market! We offer weekly pay between $26.00-$29.00 an hour! Office hours Monday -Friday 8:30am-5pm. The office address is: 148 39th St. Suite 19-4-BB Brooklyn, NY 11232.

Our Benefits

• Comprehensive medical, dental, and vision coverage
• 401(k) retirement plan
• Paid time off and holidays
• Employee assistance programs and wellness initiatives
• Flexible options to support a balanced life

Responsibilities

What You’ll Do:

• Responsible for running all scheduled and off-cycle payrolls through payroll systems and ensuring proper reconciliation and audit procedures are being followed.
• Responsible for reviewing and integrating time and attendance data from various time tracking systems into payroll system for processing.
• Responsible for auditing and determining various back payments to ensure employees are accurately paid for all hours and overtime eligibility.
• Ensure payroll tax actions taken must comply with Federal, State and Local regulations.
• Coordinate, process and administer all aspects of payroll e.g., tax levies, garnishments, taxation, deductions, special pay, etc.
• Responsible for re-processing payments from bank returns.
• Responsible for audit report inquiries related to payroll data.
• Interact with branch operations and HR regarding onboarding documentation.
• Administer payrate adjustments for accurate payroll processing.
• Responsible for PTO processing within variation of accrual-based systems.
• Back‑up for Payroll Manager, Operations when needed.
• Assist with audit requests from various vendors.
• Ensure timely and accurate payroll disbursement.
• Seek advice on special situations from Payroll Specialist II or Operations Analysts.
• Analyze various pay amounts, accrual amounts, calculated amounts, ACH totals, number of checks, etc. for each payroll cycle to determine if any abnormalities exist.
• Run and review various audit reports to proactively identify accuracy issues and take appropriate steps to correct before processing.
• Manage various projects and issues as assigned by Supervisor, Manager or System Director.
• Ensure appropriate approval on actions such as issuance of manual checks. In addition, processes off cycle payments according to established policies and procedures.
• Analyze and resolve payroll issues including answering day-to-day as well as technical payroll questions; Utilize problem solving skills in support of accurate payroll reporting and analysis.
• This description reflects assignment of essential functions, management may assign or reassign duties and responsibilities to this job at any time that are not listed above.

Qualifications

What You’ll Bring:

• Ability to maintain a high degree of confidentiality with respect to payroll information.
• Self-motivated and reliable with strong attention to detail.
• Must be able to maintain professionalism and confidentiality with sensitive personnel information.
• Demonstrates empathy, maturity, and the ability to function as a team member; excellent communication skills.
• Must be detail oriented with high degree of accuracy.
• Must have general office skills including typing, business machines, ten-key by touch, and familiarity with computer systems including the use of a personal computer.
• Must possess strong interpersonal skills and demonstrate the ability to work with a diverse population.
• Intermediate to advanced computer skills including the ability to create and modify documents using Microsoft Office (e.g. Word, Excel, PowerPoint).
• Helpful to have experience with HHAexchange and Empeon (Payroll Software HCM).

Education And Experience

• Associate’s degree or equivalent required.
• Minimum of three (3) years prior payroll experience.
• Bachelor’s Degree a plus.
• Prior office experience is required that includes organizing and executing on tasks of moderate complexity.

Physical Requirements

• Sedentary – ability to remain in a stationary position for extended periods of time.
• Ability to communicate effectively and clearly with others to exchange information.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions upon request.

Help At Home is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, or religion or other legally protected status.

Pay Range

USD $26.00 - USD $29.00 /Hr.