Payroll Specialist

First Recruiting, LLC; Chicago (IL); Vor Ort; USD 55.000 - 70.000; Vollzeit

Zusammenfassung

First Recruiting, LLC is seeking a Payroll Administrator to manage full cycle payroll administration in a multi-state environment. The role supports Human Resources with various responsibilities and activities in the United States.

You will administer multi-state, semi-monthly and special payrolls, resolve discrepancies with ADP, and ensure tax setup and regulatory compliance. Strong Excel/Word skills and confidentiality are essential.

Qualifikationen

• 3-5+ years of multi-state payroll experience.
• ADP Workforce Now payroll software experience preferred.
• College degree in a related field preferred.
• Excellent organizational and communication skills.
• Proficiency in Word and Excel.
• Detail-oriented with ability to handle confidential material.
• Ability to manage multiple projects simultaneously.

Aufgaben

• Administer full cycle multi-state payrolls and conduct accuracy audits.
• Collect and manage payroll changes and inputs on time.
• Troubleshoot payroll discrepancies with ADP and HR staff.
• Research tax setup for new states and file registrations.
• Determine employer poster requirements for new states.
• Ensure tax compliance and processing with ADP.
• Maintain HR/payroll records and paperwork.
• Provide finance with semi-monthly statements and invoices.
• Assist employees with payroll questions and I-pay statements.
• Coordinate Transit program and assist with new hires and terminations.
• Respond to employment verifications.

Kenntnisse

Attention to detail

Organizational skills

Communication skills

Analytical skills

Proficiency in Word & Excel

Ausbildung

Bachelor's degree in related field

Tools

ADP Workforce Now

Jobbeschreibung

Responsible for full cycle payroll administration, efficiently and effectively. Assist Human Resources with various HR related responsibilities and activities.

• Administer full cycle multi-state, semi-monthly and special payrolls. Conduct audit to ensure accuracy of entries.
• Collect, maintain and manage all current and future payroll changes and input change at appropriate time.
• Troubleshoot and resolve all payroll discrepancies; consult with ADP or HR staff as necessary to assist in the process.
• Research and implement required tax set up in ADP for new states in conjunction with completing and filing appropriate registration forms for the state’s Department of Revenue and Unemployment agencies.
• Research and provide the HR team with the appropriate employer poster requirements for each new state in which we enter.
• Manage all agency notices. Ensure the Company is compliant and that the appropriate taxes are being collected and disbursed by ADP as necessary.
• Maintain/file/scan all HR and payroll paperwork and files.
• Provide Finance with copies of semi-monthly statements and invoices upon receipt.
• Assist employees with payroll and I-pay Statement related questions.
• Complete employment verifications.
• Coordinate and administer Transit program. Assist with new hire and termination paperwork.

3-5 years+ of multi-state payroll experience required. ADP Workforce Now payroll software and Human Resources experience preferred. College degree in related field preferred. Excellent organizational skills with ability to handle multiple projects simultaneously. Must have excellent communication skills with a professional service-oriented demeanor and the ability to work with a wide variety of personalities. Word and Excel skills required. Must be very detail oriented and have the ability to handle and maintain confidential material. Must have good aptitude with numbers.