Payroll Specialist

Confidential; Frisco (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

Confidential in Frisco, TX is seeking a Payroll Generalist to manage accurate, timely payroll while ensuring compliance with federal, state, and local tax regulations. This role requires deep ADP Workforce Now experience and strong multi-state payroll tax knowledge.

You will handle payroll processing, tax setup, audits, corrections, and reporting across states, support with Paycor/ADP integrations, maintain records, and resolve issues, all while upholding confidentiality and data integrity.

Qualifications

• 5+ years of hands-on payroll processing experience in a multi-state environment.
• Strong knowledge of federal, state, and local tax withholdings and tax reconciliations.

Responsibilities

• Process and review payroll accurately and timely in accordance with established payroll schedules.
• Maintain employee payroll records, earnings, deductions, tax withholdings, and direct deposit information.
• Investigate and resolve payroll discrepancies, employee inquiries, and pay-related issues.
• Process off-cycle payrolls, retroactive payments, adjustments, and manual checks as needed.
• Manage payroll tax setup, withholding, reporting, and compliance across multiple states and local jurisdictions.
• Coordinate with payroll tax providers and government agencies to resolve outstanding issues.
• Set up new state and local tax jurisdictions as employees are hired or relocated.
• Verify state unemployment insurance, state withholding, and local tax requirements.
• Maintain payroll configurations in Paycor and ADP; assist with system implementations and updates.

Skills

Payroll knowledge

Regulatory compliance

Attention to detail

Tools

ADP Workforce Now

Paycor

Job description

Job Description

Job Description

** Position Summary**

The Payroll Generalist is responsible for processing accurate and timely payroll while ensuring compliance with federal, state, and local payroll tax regulations. This role requires strong technical payroll knowledge, extensive multi-state payroll tax experience, and hands‑on experience with ADP Workforce Now.

The ideal candidate has experience managing payroll corrections, conducting payroll audits, resolving complex payroll tax issues, and maintaining accurate employee payroll records across multiple states.

Key Responsibilities

** Payroll Processing**

• Process and review payroll accurately and timely in accordance with established payroll schedules.
• Maintain employee payroll records, earnings, deductions, tax withholdings, and direct deposit information.
• Investigate and resolve payroll discrepancies, employee inquiries, and pay‑related issues.
• Process off‑cycle payrolls, retroactive payments, adjustments, and manual checks as needed.

Payroll Tax Compliance

• Manage payroll tax setup, withholding, reporting, and compliance across multiple states and local jurisdictions.
• Maintain state and local tax accounts, registrations, and employer tax profiles.
• Research and resolve complex payroll tax notices, discrepancies, and filing issues.
• Ensure accurate tax withholding based on employee work locations, residence locations, and applicable tax requirements.
• Reconcile payroll tax liabilities and support quarterly and annual tax filings, including W-2s and other required reporting.
• Coordinate with payroll tax providers and government agencies to resolve outstanding issues.

Multi-State Payroll Setup

• Set up new state and local tax jurisdictions as employees are hired or relocated.
• Verify state unemployment insurance, state withholding, and local tax requirements.
• Ensure employee work locations, tax jurisdictions, and payroll tax configurations are accurate.
• Identify and resolve multi‑state payroll tax setup errors and compliance gaps.

Payroll Systems: Paycor and ADP

• Maintain and troubleshoot payroll configurations in Paycor and ADP.
• Perform employee setup, tax configuration, earnings and deduction setup, and payroll system updates.
• Research discrepancies between payroll system data, tax calculations, and employee records.
• Assist with system implementations, configuration changes, testing, and process improvements as needed.

Payroll Corrections and Reconciliations

• Investigate and correct payroll errors involving wages, taxes, deductions, benefits, and employee data.
• Process voids, reversals, adjustments, retroactive payments, and tax corrections.
• Reconcile payroll registers, general ledger reports, tax liabilities, and payroll‑related accounts.
• Identify root causes of recurring payroll errors and implement corrective actions.
• Maintain documentation of corrections and ensure appropriate approvals.

Payroll Audits and Internal Controls

• Conduct regular payroll audits to verify the accuracy of employee records, wages, deductions, taxes, and payments.
• Review payroll registers and supporting documentation before and after payroll processing.
• Identify discrepancies, compliance risks, and control weaknesses.
• Support internal and external audits by preparing payroll records, reconciliations, and supporting documentation.
• Maintain accurate records and follow established payroll approval and segregation‑of‑duties procedures.

Reporting and Customer Service

• Prepare payroll reports, tax reports, reconciliations, and other requested analyses.
• Respond to employee and management questions regarding payroll, taxes, deductions, and pay statements.
• Maintain confidentiality of employee compensation and personal information.
• Recommend improvements to payroll procedures, controls, and system efficiency.

Required Qualifications and Experience

• 5+ years of hands‑on payroll processing experience, preferably in a multi‑state environment.
• ** Extensive payroll tax experience**, including federal, state, and local tax withholding, tax reconciliations, and tax issue resolution.