Payroll Specialist

Delta Railroad Services; Ashtabula (OH); Hybrid; USD 42,000 - 64,000; Full time

Job summary

Delta Railroad Services is seeking a Payroll Specialist to manage end-to-end payroll processes, ensure accurate compensation, and maintain confidential payroll records in a dynamic construction environment.

The role requires strong attention to detail, leadership, and adherence to federal, state, and local regulations, with opportunities for remote or hybrid work and collaboration across the payroll team.

Qualifications

• Bachelor's degree required or equivalent experience in accounting/finance or HR.
• Experience with payroll regulations and tax withholding processes preferred.
• Strong data accuracy and confidentiality are essential.

Responsibilities

• Assist with end-to-end payroll processing, including timekeeping data and paychecks.
• Maintain confidential payroll records and update on hires/terminations/promotions.
• Ensure compliance with federal, state, and local payroll regulations and prepare required reports.
• Operate and maintain payroll software, coordinating with IT/vendors to resolve issues.
• Address employee payroll inquiries and provide guidance on payroll policies.
• Identify process improvements to enhance payroll accuracy and efficiency.

Skills

Payroll processing

Attention to detail

Analytical skills

Communication

Confidentiality

MS Office

Payroll software

Education

Bachelor's degree in Accounting, Finance, HR

Tools

Payroll software

Microsoft Office Suite

Job description

The Payroll Specialist will be responsible for assisting with the end-to-end payroll process, ensuring accurate and timely compensation for employees, and helping manage payroll-related functions in compliance with company policies and regulatory requirements. This role requires strong leadership, attention to detail, utmost confidentiality, and the ability to work effectively within a dynamic construction environment.

Job Responsibilities:

Payroll Administration:

• Assist with the complete payroll process, including calculating wages, processing timekeeping data, and ensuring accurate paychecks.
• Administer various types of employee compensation, including regular salaries, overtime, bonuses, and deductions.

Compliance and Reporting:

• Ensure compliance with federal, state, and local payroll regulations, including tax withholding, wage and hour laws, and other legal requirements.
• Prepare and submit required payroll reports, including tax filings, and benefit-related reports

Data Management:

• Maintain accurate and confidential employee payroll records, including personal information, employment status, and pay history.
• Monitor changes in payroll data, such as new hires, terminations, promotions, and salary adjustments.

System Management:

• Assist with the operation and maintenance of payroll software and systems, ensuring accuracy and efficiency in payroll processing.
• Coordinate with IT and software vendors to resolve any issues related to payroll systems.

Employee Support:

• Address and resolve employee inquiries and concerns related to payroll, including discrepancies, deductions, and tax issues.
• Provide guidance to employees on payroll-related matters and ensure clear communication regarding payroll policies and procedures.

Audit and Reconciliation:

• Identify and implement improvements to payroll processes to enhance efficiency and accuracy.
• Foster a collaborative and productive work environment within the payroll team.
• Stay informed about changes in payroll laws, regulations, and best practices.
• Recommend and implement process improvements to enhance payroll operations and efficiency.

Position Requirements

Skill Requirements:

• Proven experience in completing payroll.
• Excellent attention to detail and accuracy in handling payroll data and calculations.
• Strong analytical and problem-solving skills, with the ability to address complex payroll issues.
• Exceptional communication and interpersonal skills, with the ability to interact effectively with employees and management.
• Proficiency in payroll software and Microsoft Office Suite.
• Demonstrated integrity and the utmost discretion in maintaining the confidentiality of sensitive employee, compensation, tax, and payroll information.

Work Experience Requirements:

• Minimum of 1 year of experience in payroll operations, with a strong understanding of payroll processing, tax regulations, and labor laws.

Education Requirements:

• Bachelor’s degree in Accounting, Finance, Human Resources, or a related field.

Physical Requirements and Working Conditions:

• Environmental Adaptability: Ability to work in a standard office environment with typical lighting, temperature, and noise levels.
• Prolonged Sitting: Ability to sit at a desk or workstation for extended periods, up to 8 hours per day, while working on a computer or performing other office tasks.
• Occasional Standing and Walking : Ability to stand and walk occasionally for tasks such as attending meetings, filing documents, or interacting with colleagues.
• This position offers flexible work options, including remote and hybrid schedules.

Equal Opportunity Employer

We are an Equal Employment Opportunity (“EEO”) Employer.

It has been and will continue to be a fundamental policy of Delta Railroad Services not to discriminate on the basis of race, color, creed, religion, gender, gender identity, pregnancy, marital status, partnership status, domestic violence victim status, sexual orientation, age, national origin, alienage or citizenship status, veteran or military status, disability, medical condition, genetic information, caregiver status, unemployment status or any other characteristic prohibited by federal, state and/or local laws.

This policy applies to all aspects of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination.