Payroll Specialist

eTeam; Appleton (WI); On-site; USD 31,684 - 34,440; Full time

Job summary

eTeam in Appleton, WI is seeking a skilled payroll specialist focused on union payroll processing, reports, and government taxes. You will coordinate with field management to collect union new hire paperwork and ensure data accuracy for payroll runs.

Responsibilities include creating union employee records in the ERP, reviewing time data for errors, processing weekly payroll and off-cycle checks, and preparing remittances and reports while ensuring timely paycheck distribution.

Qualifications

• High School Diploma/GED and at least 3 years of payroll experience.
• Experience with union payroll (preferred).
• Experience with Oracle or other large software vendors (preferred).
• Strong organizational, problem-solving, and verbal/written communication skills.
• Proficient in Microsoft Office; Excel data manipulation and analysis.

Responsibilities

• Coordinate with field management to collect union new hire paperwork and ensure information is complete and accurate.
• Create union employee records in the ERP system and reflect severance, termination, and disciplinary forms.
• Review field time entry for errors in hours, union, pay class, and per diem; address issues prior to payroll processing.
• Process weekly union payroll and off-cycle checks by importing time details and validating entries.
• Confirm earnings, deductions, garnishments, union liabilities, and taxes.
• Ensure paychecks are distributed on time.
• Prepare monthly union remittances and reconcile liabilities and payments.
• Match payments with labor details and remit to appropriate funds.
• Prepare reports, check accuracy, and resolve discrepancies.

Skills

Payroll experience

Union payroll

Attention to detail

Communication skills

Education

High School Diploma / GED

Tools

Oracle

Microsoft Office

Excel

Job description

Pay Range: $(23.00 - 25.00)/hr on W2 all-inclusive without benefits

Summary:

Responsible for processing union payroll, reports, and government taxes.

• Coordinate with field management staff to collect union new hire paperwork. Ensure information is complete and accurate, following up on any issues or missing information.
• Create union employee records in the ERP system, updating employment data or status changes. Ensure severance, termination, and disciplinary forms are reflected appropriately.
• Using reports, review field time entry for potential errors in hours, union, pay class, and per diem. Follow up with site teams and address issues as appropriate prior to payroll processing.
• Process weekly union payroll and off-cycle checks in a timely manner by importing time details and validating entries created.
• Confirm calculation of earnings, deductions, garnishments, union liabilities, and taxes.
• Ensure paychecks are distributed on time.
• Prepare monthly union remittances. Using system reports, calculate amounts and submit payment requests, ensuring reconciliation between liabilities accrued and payments.
• Match payments with labor details and remit to appropriate funds.
• Prepare reports, check for accuracy, and resolve discrepancies as part of business recordkeeping and compliance activities.
• Respond to and resolve inquiries related to union employee payroll.
• Submit new hire reports to state agencies.
• Process child support and other court orders as necessary.

Requirements:

• High School Diploma/GED and at least 3 years of payroll experience is required; emphasis in union construction payroll is desired.
• Experience processing construction payroll preferred.
• Experience with Oracle or other large software vendors preferred.
• Must have excellent organizational skills, problem-solving skills, and attention to detail.
• Strong verbal and written communication skills.
• Proficient in Microsoft Office Suite.
• Ability to use Excel to manipulate and analyze data.