Payroll Specialist

Oms Medical Billing Llc; Addison (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

OrthoMed Anesthesia is seeking a Payroll Specialist to manage payroll for employees and 1099 contractors across multiple states, using Paycom. Located on-site in Dallas, TX, this full-time role supports accurate data entry and timely processing under the Payroll Manager.

The ideal candidate has 2+ years of payroll experience, strong Excel skills, and a keen eye for detail. Healthcare staffing experience and knowledge of state tax rules are a plus, with a focus on confidentiality and

Qualifications

• 2+ years of hands-on payroll processing experience, multi-state preferred.
• Experience with Paycom or similar HRIS/payroll software is required.
• Healthcare or staffing industry payroll experience is a plus.

Responsibilities

• Process bi-weekly, off-cycle, and ad hoc payroll in Paycom for employees and contractors.
• Audit and reconcile timekeeping data including overtime, shift differentials, and stipends.
• Respond to payroll inquiries and maintain confidential records in compliance with regulations.
• Assist with year-end processes and payroll reporting as needed.

Skills

Payroll processing

Multi-state payroll

Attention to detail

Communication skills

Data integrity

Education

Associate’s or Bachelor’s degree in Accounting, Finance, Business

Tools

Paycom

Excel

Office suite (Word/Sheets)

Job description

Payroll Specialist Job DescriptionDepartment: Human ResourcesReports To: Payroll ManagerLocation: On-site, Dallas, TXClassification: Full-time, Non-exemptPosition OverviewThe Payroll Specialist supports the accurate and timely processing of payroll for OrthoMed Anesthesia’s employee and independent contractor clinical and administrative staff across multiple sites and states. Working under the direction of the Payroll Manager, this role owns the day-to-day mechanics of the payroll cycle in Paycom, maintains payroll data integrity, and serves as a first point of contact for payroll questions from employees, contractors, and managers. The ideal candidate is detail-oriented, deadline-driven, and comfortable working in a fast-paced, multi-state healthcare staffing environment.Key ResponsibilitiesProcess bi-weekly, off-cycle, and ad hoc payroll in Paycom for W-2 employees and 1099 contractors across multiple states, under the review and approval of the Payroll ManagerCollect, audit, and reconcile timekeeping data, including shift differentials, on-call pay, overtime, call-back pay, stipends, and per diem, prior to each payroll runEnter and verify new hires, terminations, pay rate changes, direct deposit updates, tax withholding elections, garnishments, and benefit deductions in PaycomReview pre-processing payroll registers and exception reports to identify and correct errors before submissionRespond to payroll inquiries from employees, contractors, and managers professionally and within established turnaround times; escalate complex issues to the Payroll ManagerResearch and resolve payroll discrepancies, including missed hours, incorrect rates, and retroactive adjustmentsAssist in preparing payroll reports, journal entry support, and reconciliations for the Finance departmentSupport multi-state payroll tax compliance, including new state registrations, tax notices, and quarterly and annual filingsAssist with year-end processes, including W-2 and 1099 preparation, review, and distributionMaintain accurate, organized, and confidential payroll records in accordance with company policy and applicable regulationsCoordinate with HR team members to ensure employee records and status changes are reflected accurately and timely in PaycomAssist in developing Paycom training materials and provide first-level system support to employees and contractorsIdentify opportunities to improve payroll processes and recommend solutions to the Payroll ManagerOther duties as assignedQualificationsAssociate’s or Bachelor’s degree in Accounting, Finance, Business, or a related field preferred; equivalent experience considered2+ years of hands-on payroll processing experience; multi-state experience strongly preferredProficiency with HRIS/payroll systems required; Paycom experience strongly preferredWorking knowledge of federal, state, and local payroll tax laws, wage and hour regulations, and FLSA requirementsExperience processing payments to both W-2 employees and 1099 independent contractors is a plusHealthcare or staffing industry payroll experience is a plusIntermediate Excel skills (pivot tables, VLOOKUP/XLOOKUP, data validation)High degree of accuracy and attention to detail with the ability to meet firm deadlinesStrong, positive communication and customer-service skills when working with clinicians and staff across multiple locationsDemonstrated ability to handle sensitive and confidential information with discretionFundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) is a plusMulti-State Payroll ConsiderationsAs a Payroll Specialist for a multi-state healthcare staffing company, this role must be familiar with:State-specific tax regulations: Apply varying state income tax withholding, reciprocity, and local tax rulesWage and hour laws: Comply with differing minimum wage rates, overtime rules, and pay frequency requirements across statesPaid leave policies: Track diverse state and local sick leave and paid time off requirementsReporting requirements: Meet state-specific payroll reporting and filing deadlinesUnemployment insurance: Manage differing state unemployment tax rates and wage basesGarnishments and levies: Apply state-specific rules for wage garnishments and tax leviesHealthcare Industry Payroll NuancesShift differentials: Calculate additional pay for night, weekend, and holiday shiftsOn-call and call-back pay: Manage compensation for clinicians required to be available outside scheduled hoursOvertime calculations: Apply complex overtime rules for healthcare workersPer diem and stipends: Process payments for traveling and temporary clinical staffMultiple job roles and rates: Handle clinicians who work at different facilities or in different capacities with varying pay ratesWorker classification: Maintain accurate distinction between W-2 employee and 1099 contractor payments