Payroll & Records Specialist

Rehrig Pacific Company, Inc.; Erie (Erie County); On-site; USD 45,000 - 60,000; Full time

Job summary

Rehrig Pacific Company, Inc. is seeking a Total Rewards Administrator to manage payroll-related records, onboarding/offboarding, and data integrity within ADP WorkforceNow.

This role supports employees, managers, and the Payroll function, ensuring compliant and efficient payroll operations across the organization. The position requires at least 2 years in payroll or HR administration, strong data accuracy, and proficiency with Excel and HRIS systems.

Qualifications

• High School Diploma required; Associate’s or Bachelor’s degree in Business, Human Resources, Accounting, or related field preferred.
• Minimum 2 years of payroll administration, HR administration, or related experience.
• Experience working with HRIS systems; ADP WorkforceNow experience preferred.
• Working knowledge of employment record administration, I-9 compliance, and E-Verify.
• Strong attention to detail and commitment to data accuracy.
• Proficiency with Microsoft Office Suite, including Excel and basic reporting functions.
• Strong written and verbal communication skills.
• Ability to handle confidential and sensitive information with discretion.
• Strong organizational, prioritization, and time management skills.

Responsibilities

• Maintain accurate employee records within ADP WorkforceNow and related systems.
• Process onboarding/offboarding transactions including I-9 compliance and verification requirements.
• Prepare and validate employee data supporting payroll processing activities.
• Review payroll-related transactions for completeness and accuracy prior to payroll processing.
• Identify, investigate, and escalate discrepancies that could impact payroll accuracy.
• Support payroll audits, reconciliations, and compliance reviews as requested.
• Respond to employee inquiries regarding payroll-related transactions and verifications.
• Assist with garnishment and withholding administration activities.
• Support internal and external audit requests with required documentation.
• Identify opportunities to improve payroll administration processes and data quality.

Skills

Attention to detail

Data accuracy

Microsoft Excel

Communication skills

Discretion with confidential data

Organizational skills

Time management

Education

Associate’s or Bachelor’s degree in Business, HR, or Accounting

Tools

ADP WorkforceNow

HRIS

Microsoft Excel

Job description

Rehrig Pacific Company, Inc. is seeking a Total Rewards Administrator to manage payroll-related records, onboarding/offboarding, and data integrity within ADP WorkforceNow.

This role supports employees, managers, and the Payroll function, ensuring compliant and efficient payroll operations across the organization. The position requires at least 2 years in payroll or HR administration, strong data accuracy, and proficiency with Excel and HRIS systems.