Payroll Administrator

Rehrig Pacific Company, Inc.; Erie (Erie County); On-site; USD 45,000 - 60,000; Full time

Job summary

Rehrig Pacific Company, Inc. is seeking a Total Rewards Administrator to manage payroll-related records, onboarding/offboarding, and data integrity within ADP WorkforceNow.

This role supports employees, managers, and the Payroll function, ensuring compliant and efficient payroll operations across the organization. The position requires at least 2 years in payroll or HR administration, strong data accuracy, and proficiency with Excel and HRIS systems.

Qualifications

• High School Diploma required; Associate’s or Bachelor’s degree in Business, Human Resources, Accounting, or related field preferred.
• Minimum 2 years of payroll administration, HR administration, or related experience.
• Experience working with HRIS systems; ADP WorkforceNow experience preferred.
• Working knowledge of employment record administration, I-9 compliance, and E-Verify.
• Strong attention to detail and commitment to data accuracy.
• Proficiency with Microsoft Office Suite, including Excel and basic reporting functions.
• Strong written and verbal communication skills.
• Ability to handle confidential and sensitive information with discretion.
• Strong organizational, prioritization, and time management skills.

Responsibilities

• Maintain accurate employee records within ADP WorkforceNow and related systems.
• Process onboarding/offboarding transactions including I-9 compliance and verification requirements.
• Prepare and validate employee data supporting payroll processing activities.
• Review payroll-related transactions for completeness and accuracy prior to payroll processing.
• Identify, investigate, and escalate discrepancies that could impact payroll accuracy.
• Support payroll audits, reconciliations, and compliance reviews as requested.
• Respond to employee inquiries regarding payroll-related transactions and verifications.
• Assist with garnishment and withholding administration activities.
• Support internal and external audit requests with required documentation.
• Identify opportunities to improve payroll administration processes and data quality.

Skills

Attention to detail

Data accuracy

Microsoft Excel

Communication skills

Discretion with confidential data

Organizational skills

Time management

Education

Associate’s or Bachelor’s degree in Business, HR, or Accounting

Tools

ADP WorkforceNow

HRIS

Microsoft Excel

Job description

Career Opportunities with Rehrig Pacific Company

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Here at Rehrig Pacific, we are all about our people. Since 1913, our organization has focused on sustainable supply chain solutions while creating a culture and atmosphere where amazing people, like you, are celebrated for doing their best work. Rehrig Pacific has grown to meet the needs of our industry consumers across the country and internationally. We are constantly creating innovative solutions to transcend the new standards set forth by our customers. We find true fulfillment in helping others, both within the Rehrig Pacific family and in our communities. As servant leaders, we lead by example.

The Total Rewards Administrator is accountable for maintaining accurate employee and payroll-related records that support compliant and efficient payroll operations. This role administers employee transactions, onboarding and offboarding activities, payroll data updates, employment verification processes, and compliance documentation while ensuring data integrity within ADP WorkforceNow and related systems. The role serves as a key support resource to employees, managers, and the Payroll function.

Areas of Accountabilities

Employee Record Administration

• Maintain accurate employee records within ADP WorkforceNow and related systems.
• Process employee status changes, organizational changes, compensation updates, and employee information changes according to established procedures.
• Audit employee records to ensure data completeness, accuracy, and compliance with company requirements.
• Maintain electronic employee files and supporting documentation in accordance with record retention requirements.

Onboarding & Offboarding Administration

• Coordinate and process onboarding documentation, including I-9 compliance and employment eligibility verification requirements.
• Ensure onboarding and offboarding transactions are completed accurately and within established timelines.
• Partner with hiring managers to resolve documentation issues and maintain compliance requirements.
• Verify completion of required onboarding tasks, acknowledgements, and documentation.

Payroll Support & Data Integrity

• Prepare and validate employee data supporting payroll processing activities.
• Review payroll-related transactions for completeness and accuracy prior to payroll processing.
• Identify, investigate, and **escalate** discrepancies that could impact payroll accuracy.
• Support payroll audits, reconciliations, and compliance reviews as requested.

Employee & Agency Support

• Respond to employee inquiries regarding payroll-related transactions, employment verifications, and Total Rewards processes.
• Process employment verification requests and assist with garnishment and withholding administration activities.
• Support internal and external audit requests through preparation and maintenance of required documentation.
• Identify opportunities to improve payroll administration processes, documentation, and data quality.
• Maintain current policies, forms, and resources within ADP and related systems.
• Recommend process improvements that improve efficiency, compliance, and employee experience.

Knowledge, Skills, Experience, & Requirements

• High School Diploma required; Associate’s or Bachelor’s degree in Business, Human Resources, Accounting, or related field preferred.
• Minimum 2 years of payroll administration, HR administration, or related experience.
• Experience working with HRIS systems; ADP WorkforceNow experience preferred.
• Working knowledge of employment record administration, I-9 compliance, and E-Verify.
• Strong attention to detail and commitment to data accuracy.
• Proficiency with Microsoft Office Suite, including Excel and basic reporting functions.
• Strong written and verbal communication skills.
• Ability to handle confidential and sensitive information with discretion.
• Strong organizational, prioritization, and time management skills.

Rehrig Pacific Company is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. See alsohere .